At Your Service: Development of DigitalCommons@CalPoly Marisa Ramírez, Digital Repository Librarian October 10, 2008

Background Resources Support Infrastructure http://digitalcommons.calpoly.edu Institutional Repository Colloquium October 10, 2008

About the Pilot Pilot: November 2007 – June 2008 Initial group included faculty from one department Increased scope to include representative faculty from each college, administrators, other campus entities Consulted literature Creation of “league of digital heroes” Consulted other communities Institutional Repository Colloquium October 10, 2008

Developing the Service Model Factors “Keen interest” to populate quickly Varying levels of demand for profile pages Content acquisition & copyright clearance Faculty workload System functionalities Scalability Institutional Repository Colloquium October 10, 2008

Developing the Service Model Positioned not as a technology but a set of services Profile creation, digitization, copyright clearance, description & upload on behalf of the faculty Out with jargon & in with benefits Assertive & persistent outreach methods Use of several different methods to contact faculty Institutional Repository Colloquium October 10, 2008

Workflow Challenges Content acquisition uneven Authors do not have copies readily available Difficult finding work as referenced Bibliographic searching takes longer than anticipated Copyright permissions time consuming Approval of profile pages creates delays Institutional Repository Colloquium October 10, 2008

Outreach Challenges Defining the collections Dispelling myths & misperceptions Overcoming the perception of redundancy Crowded marketplace of digital solutions Balancing “keen interest”, best practices & uniform approach Institutional Repository Colloquium October 10, 2008

“Blind monks examining an elephant”, 1888, Itcho Hanabusa “Blind monks examining an elephant”, 1888, Itcho Hanabusa. Library of Congress, Prints and Photographs Division ID: cph 3g08725 

Early Wins Thought leaders (administration) Opinion leaders (key faculty) Unexpected champions (campus entities) Institutional Repository Colloquium October 10, 2008

Original photograph by Jesse Millan

Surprises Faculty self-select Unexpected sources of content Supporting role to existing campus publications Student work a concern to faculty Few demands to further define scholarship Majority of publishers grant permission to post 60% grant permission when requested 30% have existing concessions 4% gov’t publications / author retained copyright 6% do not allow posting on an IR According to our data as of 10/01/2008 Institutional Repository Colloquium October 10, 2008

Seizing Opportunities Put a “face” on the library New partnerships Further exploration of student & faculty work Broaden marketing message “upstream” Inspire future collaborations across campus Institutional Repository Colloquium October 10, 2008

Contact Marisa Ramírez Digital Repository Librarian California Polytechnic State University – San Luis Obispo mramir14@calpoly.edu This presentation is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 United States License Institutional Repository Colloquium October 10, 2008