CEOS Work planning Steven Hosford, ESA/CNES, CEO Committee on Earth Observation Satellites CEOS Work planning Steven Hosford, ESA/CNES, CEO CEOS 2018 SIT Technical Workshop Session and Agenda Item 8.2 EUMETSAT, Darmstadt, Germany 13 – 14 September 2018

Summary CEOS Work Plan purpose CEOS 2018-2020 Work Plan Status CEOS 2019 process improvements Development of CEOS 2019-2021 Work Plan Schedule Links to GEO Work Programme

CEOS Work Plan purpose The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents Records the near-term actions of all CEOS entities All WP deliverables shall be consistent with CEOS goals and achievable Deliverables are defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals) Deliverables are considered for termination if they are No longer aligned with strategic goals No longer benefit stakeholders No longer feasible or affordable Deliverable termination can happen at the appropriate CEOS meeting The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents Records the near-term actions of all CEOS entities in their contribution to achieving the goals outlined in the CEOS Strategic Guidance document The WP deliverables shall be consistent with these goals and in consideration of the capacity and resources of CEOS Agencies The actions shall be defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals) Actions considered for termination if they are No longer aligned with strategic goals No longer benefit stakeholders No longer feasible or affordable Actions are considered for termination at the appropriate CEOS meeting

CEOS 2018-2020 Work Plan Status No exhaustive WP report at this meeting To enable Plenary reporting, CEOS 2018-2020 Work Plan updates should be provided by all CEOS entities by 30th Sept. CEOS 2018-2020 WP reporting at 32nd Plenary: Written & Oral summary report focusing on WP overview and statistics WP tasks that No update has been provided Contain significant modifications in contents/scheduling

CEOS Entities submitting WP deliverables WP development process improvements Reporting New reporting focus Preparation for development of WP year n+1 Process improvements “Heads up” – provided here Links to GEO Work Programme CEOS Entities submitting WP deliverables should indicate their links to GEO Work Programme elements

To be used on an ad-hoc basis WP development process improvements Some ideas to improve the process … practically speaking … CEOS entity meeting scheduling and WP discussions: Organise a dedicated Work Plan session (1-2hrs) during every CEOS entity face-to-face meeting Schedule CEOS entity meetings to facilitate reporting into SIT and Plenary Improving contact with CEOS entity leads: More frequent/regular nominative email reminders from CEO? (past year approx. 1 per month) Scheduled 15/30mins telephone calls (between 30th November - 15th Dec) to provide leads with a “hard deadline” Regular reporting into SEC on feedback status Not Feasible To be used on an ad-hoc basis

WP development process improvements Some (other) ideas to improve the process … practically speaking … Provide CEOS entity leads with more visibility on WP development schedule Provide a clear message to CEOS entity leads on when their input is required – a “Heads up” Communicate this at all WG/VC/AHT meetings

WP development process improvements GEO Work Programme elements Flagship (4) Initiative (24) Foundational Task (10) Community Activity (36) (figures from GEO WP 2017-2019) References in CEOS 2019-2021 WP should be to elements in GEO WP endorsed in GEO-XV Plenary (October 2018)

CEOS Work Plan is one of CEOS’s governing documents Based on a 3 year period Update annually 1st request for updates Deadline for updates 1st draft of work plan Finalised work plan January February March April May June July August September October November December

CEOS 2019-2021 Work Plan CEO emails CEOS entities requesting updates 9th November Deadline for updates 14th December Work Plan V0 released 25th January Work Plan V0 comments by 15th February Work Plan V1 released 22nd February 5 weeks for CEOS Entity inputs 3 weeks for CEOS Entity feedback

CEOS needs you! Takeaways July June August May April September March CEOS Work Plan inputs from CEOS entity leads CEOS 32nd Plenary, Brussels, 16th-18th Oct SIT-34, TBD, USA, 1st-5th Oct July June August May April September March October February GEO-XV Plenary, Kyoto, 31st-1st Nov November CEOS needs you! December January