York Rite Information System YRIS York Rite Information System

HISTORY Start – 2009 Development Goal – Build a system that could be used throughout all masonry ensuring system design 60/40 mix Funding – 50/50 Knights Templar Eye Foundation & Grand Encampment Knights Templar Conversion – Two systems brought together from a file structure of a one to one relationship to a new structure of one to many

STRUCTURE Access – 2 types Modify & View at 3 levels (National / State / Local) Modules – Membership maintenance & tracking from Petition status to Full Membership status Dues notice and card fulfillment 28 different reports ability to down load data Annual returns

SUPPORT Overall System Design – Robert Bigley, Technical Senior Project Leader Knights Templar – Through the Grand Encampment Admin who is John Elkinton Knights Templar Eye Foundation and other Masonic Bodies – Robert Bigley

CURRENT SYSTEM Design – 60/40 Conversion Guidelines – Organizations or State bodies Data types (XLS DBF SQL CSV MDB) Complete document available containing the data map/requirements First step is data review followed by a development of a conversion action plan

COSTS Conversion Costs (one time start up) State Setup = $10.00 Local Setup = $5.00 (per Local) Record Charge = $.06 (per raw/input) Dupe / Conversion = $350.00 (Flat Fee) Exceptions handled manually = $100/hour Special Conversions = $125/hour Will be addressed in specifications after data review

COSTS (continued) Annual Maintenance Costs: Annual Maintenance = $.01/per active & inactive members within the body Billed Annually (January 1st) to Grand Recorder / Secretary of body Following conversion it will be prorated for the months remaining in that year.

Q & A I am available to meet with anyone that needs additional information. Or Please complete our “Request for more information” sheet and we will contact you to answer any questions you may have.