University of Arizona Garage/Motor Pool

Overview of Operations Fuels available for University vehicles Motor Pool operation Vehicle repair shop Car wash Business office Tax exemption keeps the rates low. E-85 Unleaded Gasoline Where to get Propane

Fueling Station 2 - 12000 gallon underground unleaded tanks 1 - 4000 gallon E-85 (Ethanol) tank Explanation of E-85

Fuel Usage The University of Arizona vehicles consumed 254,097 gallons of unleaded gasoline in fy year 06/07 and 37,083 of E85. The Motor Pool alone consumed 21,000 gallons of E- 85 in fy 06/07. Usage of E-85 will grow as the University buys more E-85 vehicles. 30 Motor Pool Vehicles; 45 additional departmental Vehicles, continually adding E-85 vehicles.

Motor Pool Rental Vehicles 94 Motor Pool cars in operation 45 utilize E-85 FY 2006/07 Motor Pool vehicles traveled 1,277,664 miles FY 2006/07 4433 rentals All vehicles are safety inspected every 4000 miles and annually. Break downs are less than ¼ of one percent. Pre and Post trip inspections for Mexico, Out of State and extended rentals.

Use of a Personal Vehicle on University Business Mileage/fuel has to be reimbursed & processed through a department using check request/travel reimbursement.

Cost Comparison 2 Day trip to San Diego… Motor Pool Rental Daily rate (X2 Days) $63.40 Mileage rate (.14 X 1000 miles ) $140.00 Total $203.40 Enterprise Car Rental* Daily Rate (X2 Days) $66.61 Mileage (200 free per day then .20 cents pm) $120.00 Gas Cost (1000 miles / 25 mpg @ $3 / gal.) $120.00 Total $306.61 Department Cost for Personal Vehicle Reimbursement 1000 miles @ 44.5 cents/mile $445.00 * http://www.enterprise.com/car_rental

Use of a Personal Vehicle on University Business Can not have convenience of the PCard or the discount of the Voyager card in personal vehicle Wear & tear to personal vehicle Risk of damage to personal vehicle

How would you explain this to your insurance company? The occupants of this vehicle luckily only had minor injuries from an 800 pound Elk that Darted in front of it. f …and they lived happily ever after.

How Would You Explain This to Your Insurance Company? No State insurance coverage for your vehicle Not even your deductible State liability insurance will only kick in after your person liability is exhausted.

Additionally … FLEET SAFETY POLICY 5.0 Use of Personal Owned Vehicles on University Business http://fp.arizona.edu/riskmgmt/FleetSafetyPolicy

Why Rent From the Motor Pool? Easy web reservations http://www.fm.arizona.edu/motorpool Insured by Risk Management throughout US, Mexico & Canada Newer model vehicles Safe & convenient customer parking on site Federal tax credit on all fuel purchases All vehicles 3 years old or less.

Why Rent From the Motor Pool? Automatic Billing through FRS – no administrative fee Less expense and hassle for the customer All gas included!!! Rental Cars include a ‘Wright Express’ Gas Card Gas cards are exempt from Federal Excise Tax Return rental cars EMPTY- no need to fill up before return

Garage Facility- University Vehicles ASE certified mechanics Billing through FRS Safety inspection program Emissions testing LOF-PM (lube, oil, & filter-preventative maintenance) Brakes, tires and most other repairs Service calls (jump start, tire repair, etc.)

Why Use the U of A Garage? Central records for campus repairs, vehicle emissions and safety inspections Low labor rates for all UA departments Great part pricing thanks to PACS Scheduled repairs and rides back to your office ASE certified mechanics Average over 350 repair orders per month. 3 FT Mechanics 1 Lead Mechanic 1 Mechanic Helper (Tow Truck Driver)

More reasons to use the U of A Garage! Licensing and Titling of vehicles done for your department Lost or stolen license plate replacements Work in conjunction with Property Management to ensure vehicles are properly accounted for in the University system Object Code #5720 Inv. Non-capitol Computers & Equipments

Car Wash / Towing Drive-thru car wash Vacuums Tire fill station Towing for most campus vehicles during regular business hours. (6:00 AM – 2:30 PM Mon.-Fri.)

Important Numbers Mark Harrell (Fleet Manager) 621–1203 Randy Livingston (Office Auto Spec, Principle) 247–2213 Paul Yartz (Office Specialist, Senior) 621–5541 Garage – Mike Robinson / Gerrick Provencio 621–3530 Motor Pool – Monica Class / Kasten “Tigger” Olsen 621-7316

The End Please visit our Web Site www.fm.arizona.edu/motorpool www.fm.arizona.edu/garage Questions?