ShelterPoint™ Data-Entry Workflows NH-HMIS

What is ShelterPoint? The ShelterPoint module is a centralized unit management system and information resource for shelters. It provides the ability to document client check in and checkout, view unit availability, refer a client, reserve a unit, and can function as a client roster.

Learning Objectives After reviewing this presentation, you will understand how to: Login to ServicePoint® Navigate to ShelterPoint View Shelter Inventory Enter an Individual into a Unit

ShelterPoint Begin by logging into ServicePoint® using your assigned Username & Password. Contact your Agency or System Administrator if you need assistance in gaining access to ServicePoint®.

ShelterPoint

ShelterPoint Main Menu To access the ShelterPoint Dashboard a Provider must first be selected followed by selecting a Unit List for that provider. After Both fields have been selected click on the “Submit” button

ShelterPoint Main Menu NOTE: This is a complete Dashboard list. Not all options will be available depending on how the Admin Providers is configured.

View Shelter Inventory

View Shelter Inventory Select a Provider from the drop down list. NOTE: Only Providers with a unit list created will appear. Once the provider is selected you can “Check Unit Availability” to see a quick preview of all Units used, available, overflow units, and what percentage of capacity is being used.

View Shelter Inventory To view detailed information on a specific Unit Select the unit from the drop down list and click on “Submit” After you click on the submit button to view information click on “View All”

View Shelter Inventory “View All” will display the following 3 parts. The first is the Current Unit list. It will show clients that are checked in a unit, if units are held or empty, and all overflow units with clients checked into them.

View Shelter Inventory The second section shows all clients that have a unit reserved for a future date. The final section shows all referrals made for shelter stays.

Enter an Individual into a Unit Enter Individual Enter an Individual into a Unit

Enter Individual Select the Provider and Unit List you wish to work with then click on “Check Client In”. You can also check a client in by clicking “View All”.

Enter Individual Once the “Check Client In” is selected the following unit list will appear. From here click on the Check In icon or “Empty” unit.

Household Creation (optional configuration) Upon clicking the “Add New Client…” button, you’ll see one of these two pop-up windows. Select the appropriate option & proceed. Sample Header Slide 2 Your text here Donec arcu risus diam amet sit. Congue tortor cursus risus nisl, luctus augue Choose the “Ok” or “Add Client and only button.

Enter Individual You will perform a Client Search and select the client from the Client Result area or add client information. Client ID number can also be used.

Enter Individual The Client Results section will appear after a client has been searched for or added. Note: Client Results will not appear if Client ID Number is used. Client ID Number will take the user to the “Unit Entry Data” screen. Verify the Client Name, Social Security if provided. If the client is a match, or after adding, click on the green plus icon to check the client in.

Enter Individual Verify that the Entry Date information is correct, then “Save & Continue”.

Enter Individual Once a client is selected you will be able to change the time of Check In or select Midnight Check In (11:59 PM) as well as make additional notes.

Enter Individual Verify that there are no incidents prohibiting the client entering shelter.

You will then enter the Release of Information if it is appropriate. Enter Individual You will then enter the Release of Information if it is appropriate.

In the pop up window click on “Add Release of Information” Enter Individual In the pop up window click on “Add Release of Information” Fill in the Release of Information and Save the Release Information.

We are showing “Emergency” in this example, use own your program Fill out all data on the screen, make sure you use the correct “Date In”. Fill out the UDE Data, save and exit. We are showing “Emergency” in this example, use own your program

Once the “Check Client In” is completed, click on the client name to go to the Entry Screen.

The “Stay Data” tab is the default, click on the “Entry/Exit” tab

In the Entry Screen, click on the “pencil” to edit your Entry Record

Complete the Entry Screen and Save if your Agency has additional assessments to complete. Otherwise, Save and Exit.

Complete your additional assessment if your agency has one by clicking on the assessment name. Otherwise, fill out Service Transactions.

Complete the rest of the information in the remaining tabs, then click Service Transactions.

Enter Individual Once you have entered all relevant information save your information at the bottom of the Unit Entry Data screen

Enter Individual After Save and Exit is applied, go back to the bed list and click ShelterPoint in the ShelterPoint Dashboard. Verify that the correct Provider and Unit list are still selected.

The End Thank You!

To open a new HMIS Ticket: 1. Open Internet Explorer 2. In the Browse address bar enter: http://support.nh-hmis.org 3. Login Id = hmisagencies 4. Password = Support2010 If you have problems accessing the system, please contact the HMIS Help Desk at: hmishelpdesk@nh-hmis.org