Information governance and compliance for leaders 18/10/2015 Nicole Convery, Ss systems, tools and information management

“Digital Literacy is about equipping staff and learners with the skills and confidence to take advantage of the information and opportunities offered by technologies, particularly for learning, and to take an active role in shaping and creating those opportunities.” (Source: http://www.digilitleic.com/wp-content/uploads/2013/10/DigiLit-Leicester-report-130625-FINAL.pdf) 28/11/2018 Information governance to support digital capabilities

Developing digital literacies Source: https://www.jisc.ac.uk/guides/developing-digital-literacies 28/11/2018 Information governance to support digital capabilities

What is information governance Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) AKA ‘take advantage of the information’ (Source: http://www.gartner.com/it-glossary/information-governance 28/11/2018 Information governance to support digital capabilities 28/11/2018

What is information governance? Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Comprises: Information management Information security Legal compliance Preservation Information Governance… …ensures compliance, …supports decision-making, …fosters knowledge generation and sharing, …enables research and innovation. 28/11/2018 Information governance to support digital capabilities 28/11/2018

So what’s that got to do with digital capabilities? Source: https://ico.org.uk/media/action-weve-taken/undertakings/1432121/kings-college-london-undertaking.pdf with thanks to James Clay 28/11/2018 Information governance to support digital capabilities

Questions to ask Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Did they receive any training or guidance regarding the distribution of student data? Could they have collaborated on this in a different way instead of sending the document back and forth? Did the institution have the right tools in place for their staff? 28/11/2018 Information governance to support digital capabilities 28/11/2018

Compliance - FOI Source: What do they know https://www.whatdotheyknow.com/request/visual_data_concerning_primate_r_6#incoming-441543 28/11/2018 Information governance to support digital capabilities

Digital Capability Framework Information literacy: The capacity to find, evaluate, manage, curate, organise and share digital information, including open content. At higher levels a critical awareness of provenance and credibility. … Ability to record and preserve information for future access and use. Information governance: Information management Principles and processes for creation, classification, use and storage of information Strategies for long-term storage and access (digital preservation) 28/11/2018 Information governance to support digital capabilities

Digital Capability Framework Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Data literacy: The capacity to collate, manage, access and use digital data in spreadsheets and other media; to record and use personal data; to ensure data security and to use legal, ethical and security guidelines in data collection and use. ICT Literacy The capacity to applications and choose, adapt and personalise ICT systems; to critically assess the benefits/constraints of ICT applications and approaches; to design and implement ICT solutions; Information governance: Information management Providing documentation to ensure that research data is valid and reproducible Information security Access and identity management Threat detection and prevention Legal compliance Data Protection Act, Copyright etc. My research into cloud computing on Google Wave – FE Hard drive full of research data left behind when funding ended Medical research – keep for 10 years after project finished Horizon 2020 contract What could we have done better? 28/11/2018 Information governance to support digital capabilities 28/11/2018

…to achieve success through marginal gains What can you do? Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) Put in place Responsibilities Resources Policies, procedures, processes Training …to achieve success through marginal gains 28/11/2018 Information governance to support digital capabilities 28/11/2018

Information ‘adds value’ when consideration is given to its What can you do? Information ‘adds value’ when consideration is given to its arrangement, appraisal, access and resilience i.e. holistic management of its lifecycle to increase its use to the organisation. 28/11/2018 Information governance to support digital capabilities

…can confidently say that they… So that your staff… Title of presentation (Insert > Header & Footer > Notes and Handouts > Header > Apply to all) …can confidently say that they… know what information/data they have, where it is and how it is secured apply approved processes to the creation, use and storage of information/data, so that it is accessible but secure in the long-term understand their responsibilities regarding the collection and use of personal identifiable information identify the right technology for any given task and can use it within the frameworks for security and privacy of information/data 28/11/2018 Information governance to support digital capabilities 28/11/2018

What can you do? You can use this guide: Records management https://www.jisc.ac.uk/guides/records-management 28/11/2018 Information governance to support digital capabilities

What Jisc is doing Guides: Maximising your information assets (https://www.jisc.ac.uk/guides/m aximising-your-information- assets) Protect your business (https://www.jisc.ac.uk/guides/pr otect-your-business-look-after- your-information) Activities: Information Legislation Survey Building a community around SP 28/11/2018 Information governance to support digital capabilities

Talk to me Nicole Convery Subject specialist systems, tools and information management Nicole.convery@jisc.ac.uk 28/11/2018 Information governance to support digital capabilities