Academic Promotion Information session, 22 March 2018.

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Presentation transcript:

Academic Promotion Information session, 22 March 2018

Overview Overview of the new promotion scheme – why we changed and to what Evaluations of the 1st round and what it means for 2018 Role of HoDs in academic promotion Promotion criteria Promotion process: Writing HoD report Referee process Promotion committee process Managing exceptional circumstances Today’s presentations are video recorded and will be made available on our website ACADEMIC PROMOTION

Faculty Promotion Committee University Promotion Committee New promotion scheme Aim: to provide strengths-based and flexible promotion pathways, acknowledging diversity of academic work. New criteria: based on Boyer’s four areas of scholarship and an additional Leadership & Citizenship criterion New promotion committees model: Improved application process: including streamlined forms and standard interview for all applicants Faculty Promotion Committee University Promotion Committee Level B Y Level C Level D Level E ACADEMIC PROMOTION

New promotion criteria The scholarship of Discovery The scholarship of Integration The scholarship of Teaching The scholarship of Application Leadership & Citizenship Promotion to B/C – 8 points (min 1 point from Leadership/Citizenship) Promotion to D/E – 9 points (min 2 points from Leadership/Citizenship) Outstanding in at least one category 0 = No achievement or n/a 1 = Achieved 2 = Superior 3 = Outstanding ACADEMIC PROMOTION

New promotion scheme WHY BOYER? Academics have been doing more than research, teaching and service for some time A better recognition of the complexity and diversity of scholarship Concern that other approaches (e.g. different promotion streams) limit career pathways Scholarship at the core Ernest L. Boyer: Scholarship Reconsidered, The Priorities of the Professoriate 1990 ACADEMIC PROMOTION

New promotion scheme KEY OBJECTIVES Strengths-based Greater alignment between promotion and recruitment Merit-based Acknowledges the diversity of academic work Flexible career pathways Fair and transparent Better experience and less cumbersome process Greater involvement from faculty ACADEMIC PROMOTION

Outcomes of the first promotion round

Applications Spike in applications Higher application rates for women overall Higher rates of women applying for promotion to Level E ACADEMIC PROMOTION

Success rates Level F M All Level B 95% 60% 88% Level C 90% 70% 81% Level D 50% 76% 67% Level E 78% 73% 75% TOTAL 84% 71% Available benchmark data indicates current overall success rate is comparable to the sector (e.g. University of Sydney – 77%, Monash University – 70%) ACADEMIC PROMOTION

Evaluation KEY FINDINGS The new model and criteria were received positively The new process was found to be clear and more streamlined Interviews were received positively by applicants, committee members and Executive Deans Several areas were identified for improvement and clarification, including: More guidance on Application, Integration and Leadership & Citizenship criteria Link between promotion criteria and Faculty and Department performance expectations Interview – what to expect and how to prepare Outcome notification Selection of referees More guidance on how to assess levels of achievement Timing ACADEMIC PROMOTION

Evaluation No changes to the Policy, Procedure and Criteria in 2018 WHAT DOES THIS MEAN FOR 2018 ROUND? No changes to the Policy, Procedure and Criteria in 2018 No changes to forms, templates, referee requirements and application process Information sessions to provide more guidance to applicants and training for committees Committee process improvements Timeframes have been adjusted ACADEMIC PROMOTION

2018 key dates 3 April 2018 Draft applications submitted to HoDs for preparation of HoD reports 1 May 2018 Executive Deans receive applications and HoD reports for review and sign off 25 May 2018 Signed HoD reports returned to applicants 1 June 2018 Applications due date Submit by email to HR: academicpromotions@mq.edu.au September – December 2018 Applicant interviews 1 January 2019 Promotion effective date ACADEMIC PROMOTION

Your role in academic promotion

Academic promotion Setting clear performance expectations YOUR ROLE AS ACADEMIC LEADERS Setting clear performance expectations Having meaningful and honest conversations about performance and readiness for promotion during PDR conversations and beyond Proactively coaching and guiding your staff Being prepared to have difficult conversations and let staff know when they are not ready Being part of feedback process after promotions round ACADEMIC PROMOTION

Promotion criteria explained

Promotion criteria The scholarship of Discovery The scholarship of Integration The scholarship of Teaching The scholarship of Application Leadership & Citizenship Promotion to B/C – 8 points (min 1 point from Leadership/Citizenship) Promotion to D/E – 9 points (min 2 points from Leadership/Citizenship) Outstanding in at least one category 0 = No achievement or n/a 1 = Achieved 2 = Superior 3 = Outstanding ACADEMIC PROMOTION

Promotion criteria Applicants self-assess in each category for which they claim achievement. Promotion Committee assesses whether the applicant’s case is justified, based on the evidence provided. The scoring system is flexible: applicants do not need to score across all 5 categories (except mandatory points in Leadership & Citizenship). The indicators/examples of evidence are indicative only and not a checklist – the focus is on quality of achievement, not on the number of indicators/examples covered by an applicant. Assessing levels of achievement (achieved/ superior/ outstanding) is discipline-specific and should take into account quality and quantity of output ACADEMIC PROMOTION

Leadership & citizenship Modelling the University values and leadership qualities; active contribution to the University and broader academic community Demonstration and modelling of University values of scholarship, integrity and empowerment through everyday behaviour and conduct Active service and contribution to University strategy and business through administrative and leadership roles, and to the broader academic and non-academic community Mentoring and development of others and self Reflective practice ACADEMIC PROMOTION

Promotion process

What is assessed PROMOTION PORTFOLIO Application CV Head of Department Report Applicant nominated referee reports x4 Interview Levels D & E: Independent references x2 ACADEMIC PROMOTION

HoD Report Report about: nature of discipline expectations within department applicant’s performance Aligned to the 5 criteria categories Clear statement on whether or not applicant meets criteria for promotion HoD report must be endorsed by the Executive Dean Applicant also signs HoD report and can provide a response to the report ACADEMIC PROMOTION

Referee process Applicant nominated referees 2 referees who are either peers or junior colleagues/students 2 senior academics or esteemed members of the community with relevant knowledge of the applicant’s work Independent referees (for D & E) nominated by HoD HoD nominates 4-5 referees external to Macquarie (HoD can consult with applicant) HoD submits nominations to Executive Dean for endorsement Executive Dean ranks nominations and submits ranked list to HR HR contacts 2 referees based on availability. Final selection of external referees will be confidential to applicant. ACADEMIC PROMOTION

Committee process FPC UPC Level B September - November n/a Level C Level D September - October November Level E All applicants will be interviewed by their FPC HoDs may be contacted by the FPC to answer questions about specific applications For levels B & C, FPC will determine outcomes For levels D & E, FPC will make recommendations to UPC. All applications will proceed to UPC, who will determine outcomes ACADEMIC PROMOTION

Committee composition FPC - all levels Executive Dean – Chair Associate Dean or Head of Department from the faculty External academic member from another faculty Member of Academic Senate Academic member from the faculty x 3 UPC - Level D DVC (Academic) – Chair DVC (Research) DVC (Corporate Engagement and Advancement) Chair, Academic Senate External academic member from another university Academic member from each faculty x 5 UPC – Level E Vice-Chancellor – Chair DVC (Academic)

Exceptional circumstances As a general rule, applicants cannot: apply for a promotion with less than two years of service at Macquarie University, since commencement or last promotion; apply for a promotion to a level that is more than one level higher than their current level (e.g. seek promotion from Level B to Level D); apply for promotion to several levels at the same time (e.g. seek promotion from Level B to Level C and to Level D in the same round). The University will consider exemptions to these rules in exceptional circumstances only, as per the process outlined in the Academic Promotion Procedure. ACADEMIC PROMOTION

For more information: Academic Promotion Policy, Procedure and Criteria Academic Promotion webpage and FAQs Contact: Catherine L.R. McDonald, Academic Promotions Coordinator on academicpromotions@mq.edu.au

Level B indicators

Level C indicators

Level D indicators

Level E indicators