Semi-annual payroll meeting Payroll and data management 11/28/2018

AGENDA FOR TODAY Payroll Processing - Sheretha Data Management Information - Natalie Questions and Wrap Up 11/28/2018

Payroll and data management Staff Adam Cantwell – Director of Payroll Alice Ahten – Administrative Assistant Sheretha Measells – Payroll Manager Creshona George – Accountant III Ambra Gray – Payroll Specialist I Natalie Cummings – HRIS Manager Amber Gray – Data Processing Analyst Jay Manikandan – Data Processing Analyst Payroll@utdallas.edu e-par@utdallas.edu Extension x2611 11/28/2018

Sheretha measells, payroll manager Payroll processing Sheretha measells, payroll manager

Payroll processing Time and Labor and ePAR Deadlines Only one deadline for the department(s) – why? Late Approvals – result in late payments for your semi-monthly employees Late ePARs can cause someone to be paid incorrectly – causing them to be underpaid or overpaid Changes in Approvers and the need for Backup Approvers 11/28/2018

Payroll processing Overpayments Term / End of Assignment ePAR Leave of Absence ePAR Encourage Direct Deposit Encourage Electronic W-2 Consent – Help Spread the Word – Tax Season will be upon us soon Time and Labor refresher training – individual or department level for FY18 11/28/2018

Data management information Natalie Cummings, hris manager

ePAR Reminders/Updates Scanning Hiring Forms to ePARs for Hourly Employees Takes hours of time each week, very manual Does this really add value? Rolling out New Hire ePARs to the schools Training one or two people per school Requires additional security 11/28/2018

ePAR Reminders/Updates ePAR Training Available – Take Advantage! Data Management can come to you Training for New Hires 11/28/2018

ePAR Reminders/Updates When to Use a Paper PAF Adding an additional pay for a terminated employee Reallocations to the penny Locate the PAF at https://www.utdallas.edu/budget/files/PAF-16MAY2013.pdf or email Payroll Inbox for a copy 11/28/2018

ePAR Reminders/Updates Spring Changes We plan to have everyone use ePAR Currently 320 Lecturers all ending 12/31/17 Is this an issue for anyone doing through ePAR? 11/28/2018

Fiscal Year Roll Feedback What did you like? What would you change? Other feedback? 11/28/2018

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