Completing the IEAC Ranking Rubric for ITS Project Requests Lisa Lewis Mangum Information Technology Services lewilisa@isu.edu or x3861 Darren Blagburn Institutional Effectiveness blagdarr@isu.edu or x1846

Why is ITS Aligning with IEAC? ITS has aligned technical project planning efforts with the IEAC assessment planning process to: Focusing ITS resources on projects of strategic institutional value Gather consistent and comparable data for each request. Improved data improves ITS’ evaluation and ranking process

Definitions Strategic (estimate 3-5 Years prior to implementation)- Major upgrades and campus-wide projects that require extensive ITS support Operational (1-3 Years prior to implementation) smaller upgrades and changes affecting multiple units that require extensive ITS support Expedited (to be implemented within the year)- Upgrades or Updates to existing IT infrastructure, software application or processes, or computing facilities

When to Fill Out the Rubric An organization needs to fill out the rubric if: A project is requested that requires ITS resources to complete beyond the functional unit’s capabilities When doesn’t an organization need to complete it? When the functional unit can complete the project without ITS resources

What happens in ITS after submission? ITS will review submissions to determine the project type (expedited, operational, or strategic). If the request does not rise to the level of a project, ITS will work with the submitter to prioritize the work outside of the IEAC process removing it from the project list ITS may contact Project Sponsors if additional information/clarification is needed to prepare for IT Subcommittee review. IT Subcommittee Chair presents recommendation to IEAC. ITS contacts sponsor when project prioritization list is approved.

Completing the Rubric Save as and rename the document Complete Sections 1-6 administrative information Project description must be completed in accordance with ITS or Facilities’ requirements Score questions 1-17 Score each question based on the appropriate answer Complete tab 2- Justify each rating in a detailed answer on page 2 (linked by selecting the question) Complete ITS #22

Completing Administrative Section Project Proposal Project Name Organization Department that is sponsoring the project. Project Sponsor Individual who acts as a project champion. Proposed Implementation Date Desired project completion date. Project Description

Completing Scoring & Rating Justification Use your best judgement on the ratings. Provide as much supporting detail as possible on the justifications. Carefully consider if your team has the staffing resources to dedicate to the project.

Frequently Asked Questions What happens if you submitted a project in 2017? You do not need to submit if your project is on the current project list Where do I find the rubric? www.isu.edu/ieac under the IEAC IT/Facilities Rubric tab Who do I submit the Rubric too? If your department reports through an Academic Affairs’ unit, please send submissions to blagdarr@isu.edu All others send submissions to itprojects@isu.edu