Roles & Responsibilities Student Chapter Secretary

Student Chapter Secretary, Job Description Recording officer for all chapter business Record meeting minutes, and maintain a permanent file of all chapter reports

Chapter Secretary, Responsibilities Transcribe notes of all chapter meetings Create and distribute meeting minutes to all chapter members Assist in preparing meeting agendas Confirm meeting attendance, and determine if quorum is present to conduct official business Order supplies for the chapter, as needed

Student Chapter Secretary, Quick Tips Be prepared for each meeting: Bring enough copies of meeting minutes for all members Have copies of all chapter reports, for discussion Create a sign-in sheet, to record all meeting attendees Remember to check for quorum at each meeting (two-thirds of all voting members must be present to approve new motions)

Student Chapter Secretary, Quick Tips, cont. Visit the Volunteer Leaders’ Toolkit, www.sme.org/volunteers, for: Additional information on the roles and responsibilities of the chapter secretary Additional forms and materials available for the student chapter’s benefit