FP7 SCIENTIFIC NEGOTIATIONS Astrid Kaemena European Commission DG Research and Innovation Environment Directorate - Management of Natural Resources 18.01.2012

Scientific and technical negotiation Administrative and financial aspects Communication and dissemination aspects Participants Portal (IT support) Negotiation Process 2

Communication and dissemination Management The Composition and logic Structure of a Research Project Work plan: Work packages - Tasks (related to objectives) - Timing and milestones Overall objective - Concept - Objectives - Methodology Project deliverables Communication and dissemination Impacts Innovation 3

Begin of Negotiation Sending of a negotiation letter (not a commitment to fund) with: The Evaluation Summary Report The Negotiation Mandate An Ethical Review Report (where applicable)

Drafting the Description of Work - the DoW Address the comments made in the Evaluation Summary Report and the Negotiation Mandate (a separate explanation of how this has been done is requested) Based on the layout of the Proposal Follows a specified template 5

Evaluation Summary Report Pictures taken from: To Do Word Concept www.freedigitalphotos.net Comments of the evaluation panel on Scientific/technological excellence Implementation Impact and dissemination 6

Technical clarification and changes to the project to be addressed during negotiations Maximum Community Contribution Duration for the project Deadline for receipt of the first drafts of DoW and GPFs Deadline for completion of negotiation Contact details of the responsible Project Officer Negotiation Mandate Pictures taken from: Check List www.freedigitalphotos.net

Structure of the Description of Work Annex I to the Grant Agreement Part A of the DoW - Structured Data Cover Page Table of contents A1 The project summary A2 The list of beneficiaries A3 The budget breakdown 8 Workplan Tables (lists of WPs, deliverables, milestones etc…) Part B of the DoW - “Narrative” text based on Part B of the proposal, uploaded as a PDF file Automatically filled via GPFs To be filled in on-line

Pictures taken from: Research Ship Based on Part B of the Proposal B 1.1 Concept and project objectives Objectives should be: S – Specific M – Measurable A – Attainable R – Realistic T - Timely B 1.2 Progress beyond the state of the art To be shortened, but “baseline” and performance/research indicators to be added B 1.3 Methodology and associated work plan Overall strategy and general description Timing of work packages and their components Description of WP, deliverables -> Part A of the DoW DoW – Part B Concept, objectives, state of the art Pictures taken from: Research Ship www.freedigitalphotos.net

Deliverables Deliverables should be: Limited in number Specific Each significant project element should conclude with a deliverable, which is the concrete output and evidence of the work. Deliverables Work package task component deliverable project Deliverables should be: Limited in number Specific Clear and Verifiable Quality Controlled PU status if possible - Reports to the EU are no deliverables! - Think carefully about allocated person/months

DoW – Part B Implementation Based on Part B of the Proposal B.2.1 Management structure and procedures B.2.2 Beneficiaries B.2.3 Consortium as a whole Important: Sub-contracting, Third parties etc. to be well explained B.2.4 Resources to be committed Explanations in addition to “project efforts and costs” table of Part A 11

Pictures taken from: Chat Community Based on Part B of the Proposal B.3.1 Strategic impact B.3.2 Dissemination and communication DoW – Part B Impact Pictures taken from: Chat Community www.freedigitalphotos.net 12

DoW – Part B Ethics and Gender B.4 Ethical issues B.5 Gender aspects 13

Completion of Negotiations When agreement is reached on The DoW The GPFs The Start Date The Duration Any Special Clauses Pictures taken from: Hand in Hand Together www.freedigitalphotos.net

Thank you for your attention! Updated 3/10/2006 – changed URLs and replaced email address with enquiries service Updated CORDIS URL on 7/11/2006