Regional Government Involvement in Census 2020

Why the Census is important $1.3 Billion State-shared revenue Distribution based on Census population estimate Home Rule calculations Use population projections benched to Census $1.3 billion state shared revenue distributed annually Distribution calculations updated annually Based on annual Census population estimate Annual population estimates are benched to decennial census Long range socioeconomic projections use Census figures as base Home rule calculations derived from projections Next three sets of projections will be based on Census 2020 Projections used for long-term transportation modeling and planning Long-term transportation planning

Supporting the 2020 Census LUCA: Local Update of Census Addresses Feb – Sept 2018 PSAP: Participant Statistical Areas Program Late 2018 – late 2019 Geographic partnership opportunities While there are a few other partnership programs such as the Boundary Quality Assessment Review and Geographic Support System, these three programs represent our more relevant geographic partnership activities. Most of our partnership programs offer in-person training, on-line webinars, and other resources. Please contact me afterwards if you’d like more information. BAS: Boundary and Annexation Survey Annually 1st Quarter Boundary Validation Program First half 2020

LUCA Nationwide update of Census Bureau’s address list Local government review COGs and MPOs were allowed to assist LUCA supplemental program Census New Construction Program Provides new addresses after LUCA submittal February 2019 to December 2019 Update Census Bureau list of addresses nationwide Ensure Census 2020 forms mailed to all US residences Cities, towns, counties reviewed Census address list against internal list COGs and MPOs were allowed to assist Census New Construction Program February 2019 to December 2019 Supplemental program to LUCA, providing Census with any new addresses that were not included in LUCA submittal

2020 LUCA schedule       Timeframe Activity January 2017 Advance Notice mailing mailed to Highest Elected Officials (HEOs), Tribal Chairs (TCs), Governors and other potential 2020 LUCA contacts. March 2017 2020 LUCA Promotional presentations began. July 2017 2020 LUCA invitation and registration materials mailed to HEOs, TCs and Governors. October 2017 2020 LUCA Training workshops began. December 15, 2017 2020 LUCA registration deadline. February - April 2018 Participants receive their 2020 LUCA materials. March - September 2018 Census Bureau processes 2020 LUCA submissions. April 2018 - May 2019 Census Bureau validates 2020 LUCA addresses. Summer 2019 Census Bureau delivers 2020 LUCA feedback. April 1, 2020 CENSUS DAY.       It is important to discuss the LUCA schedule as a preparation aspect of 2020 LUCA. Keeping the schedule in mind prepares you for upcoming tasks and actions. January 2017 – Advance Notice mailing conducted. The purpose of the Advance Notice mailing was to bring awareness to 2020 LUCA and its schedule so governments could begin preparing to participate. The Census Bureau asked contacts to review the LUCA Information Guide and to confirm/correct their contact information. The Census Bureau sent a large number of Advance Notice materials in order to build a solid courtesy copy base for the invitation mailing that occurred in July 2017. Nearly 83,000 contacts were shipped the Advance Notice mailing which covered just over 40,000 governments and organizations. March 2017 – LUCA promotional presentations began. The six regional offices manage the scheduling of these presentations. Direct questions regarding the LUCA training presentations to the GEO 2020 LUCA e-mail and/or toll-free number provided on the next slide. July 2017 – LUCA invitation mailing (which includes registration materials) conducted. The invitation mailing included a letter, four forms necessary for LUCA registration, a document with instructions for registration, and a copy of the Confidentiality and Security Guidelines. October 2017 – LUCA training workshops began. December 15, 2017, is the 2020 LUCA registration deadline. February - April 2018 – 2020 LUCA materials begin to ship to participants. Participants begin their review and have 120 calendar days to complete. March - September 2018 – Census Bureau processes 2020 LUCA submissions. April 2018 – May 2019 – Census Bureau validates 2020 LUCA addresses. Summer 2019 – Census Bureau delivers LUCA feedback to participants (the Appeals process is still under development, but has a very short review timeframe). April 1, 2020 is CENSUS DAY!

PSAP Updates to Census geography as needed: census tracts block groups census designated places (CDP) Conducted by MPOs, with consultation from member agencies Create new, smaller census geographies in growing areas

Why PSAP is important Allows detailed analysis for Census 2020 and future data products Boundaries of opportunity zones, historically underutilized business (HUB) zones, and others are based on census geographies Affects transportation geographies and long-range transportation planning and modeling

2020 PSAP schedule   Timeframe Activity Spring 2017 Announcement of program March-May 2018 Inquire with local contacts about PSAP participation July 2018 2020 PSAP invitation materials sent to participants Fall 2018 Final criteria for standard statistical areas published January 2019 2020 PSAP delineation begins (120 days to submit) January 2020 2020 PSAP verification phase begins (90 days to review) April 1, 2020 CENSUS DAY.  

MAG Residential Permits MAG is evaluating the collection of new permit data from member agencies Why? To inform PSAP and New Construction Program To assist with short-term projections

BAS Annual collection of recent annexations Ensures census data are assigned to correct jurisdiction Deadline: 1/1/2020 annexations after Jan. 1, 2020 will not be included in jurisdiction boundaries for Census 2020 results Annual BAS schedule March 1 – updates reflected in all Census products published that year May 31 – updates reflected in Census products starting the following year Annual collection of recent annexations Ensures census products assign results to correct local jurisdiction Deadline to annex for Census 2020 is 1/1/2020 – annexations after will not be included in jurisdictions Census 2020 results Cities and towns should ensure boundary files up-to-date, work Annual BAS schedule March 1 – updates reflected in all Census products published that year May 31 – updates reflected in Census products starting the following year

Boundary Validation Program (BVP) March 2020 – City and town highest elected official provided maps of jurisdictional boundaries for review and update May 2020 – Final validation of boundary changes provided to Census Boundaries as of January 1, 2020 will be used for Census 2020 data tabulation

Key Geographic Partnership Dates LUCA materials available for review- February 120 days ~ 4 Months PSAP materials available for review -December 120 days BAS schedule repeated as above LUCA Feedback provided to participants - August LUCA Appeals Process - October PSAP Verification materials available for review- Fall/Winter BAS schedule repeated as above Boundary Validation Program maps sent to HEO/Tribal Chair -January Census Day – April 1, 2020 Apportionment Counts to the President- by December 31, 2020 BAS schedule repeated as above This slide summarizes some of the Key dates for Geographic Partnership Program activities. Please note that there may be some overlap if you are participating in BAS, LUCA, or PSAP. 2017 LUCA Advance Notice sent to Highest Elected Officials – January BAS 2017 deadline to be included in the ACS, March 1 BAS 2017 deadline for updates to be included in next year’s BAS – May 31 LUCA Invitation to review Master Address File –July 2017 BAS 2018 – annual invitation to update legal boundaries - December Redistricting Counts to the State- by March 31, 2021 Statistical Areas become official – April 1 BAS schedule repeated as above

ROAM: Response Outreach Area Mapper https://www.census.gov/roam Helps identify hard-to-survey areas Provides socioeconomic and demographic profile of hard-to-survey areas Create a tailored communication and partnership campaign to increase survey response rates Uses Census 2010 and current ACS data to provide low response score by census tract https://www.census.gov/roam

Arizona Demographic Viewer Latest Census data statewide American Community Survey (ACS) Most recent decennial census Create custom maps and reports Print reports by city, town, council district, zip code, and more https://maps.azmag.gov/

Contacts Anubhav Bagley Regional Analytics Director abagley@azmag.gov Scott Wilken Senior Planning Project Manager swilken@azmag.gov