Team Workshop Welcome the delegates. Go through safety, timings

Objectives of a Team Workshop To recognise different colour types To adapt our communication style to meet the needs of others To identify how we like to be communicated with, and what not to do Building a Relationship Map Analysing our own team and creating action steps Objectives of Team Workshop. Reminder of Ground Rules  

Two Questions What are some of the changes happening in your team / organisation? What are some of the challenges? If the Team workshop is being held several weeks after the Basic workshop, there needs to be a link back and reminder & the following 2 questions can create the rationale for doing the workshop.  

White Card Warm Up 1.Ask delegates to pick up 3-4 cards off each set, depending on the number of delegates. They should have 12-16 cards. 2.Move into a space and read the cards. Remain standing. Then separate the cards into the cards that resonate with you, and put them down on the table in front of your name card. Keep those which don’t describe you in your hand. REMAIN STANDING. 3. When the music starts, move around the room inviting other people to take those cards off you and accepting cards from other people ONLY if you are happy that they describe you. 4.After 5 minutes, the group to move into a space in the room and discard any remaining cards they didn’t feel describes them. 5.Ask the group to take one last look at those cards and pick up any that describe them. 6.Ask the Group “What do those discarded cards tell us about our team ? Could they be areas to work on ?” 7.Separate them into 4 vertical sets according to the colour code and place a coloured paperclip at the top of the vertical column to distinguish the colours. Then say several times “place them, right to left in front of you , red, yellow, green blue”. Walk around and look at cards selected by your colleagues.

Recognising other Types In four groups, stand by a flipchart Blue Write the qualities in terms of the chosen colour Move to the next Red flipchart and do the same Dress & Body language Office / Home Move to the next Green flipchart and do the same DELIVERY Introduce by saying we will be stereo-typing the colours but need to be reminded of Ground Rules. Get a 1 word example for each box, e.g. blue – office/home, red – body language, yellow – style – green – voice   Split the group into 4 teams and ask them to stand by one of the posters. Play some music if possible. Starting with Office/Home give the teams 3 minutes to complete this section in the relevant colour. After 3 minutes ask them to move clockwise to the next poster, repeat “Dress/Body Language” in relevant colour for another 3 minutes – move around etc. Each group moves to all 4 posters, and uses 4 different colour pens Once all four posters have been completed, ask the group to move once more and fill any gaps or query any words with a different coloured pen. Use profile pages 14-17 to write down the names of people who display high levels of relevant colour. Voice Emails / Comms Move to the next Yellow flipchart and do the same

Look for Clusters of Clues • Quiet, monotone, pauses, questions • Reserved, little eye contact • Detached • Neutral colours, conservative • Functional, tidy no personal touches • Loud, fast, direct, brief, tell • Confident, firm handshake • Direct eye contact • Smart, stylish, professional • Tidy, latest gadgets, certificates • Loud, chatty, laughter, quick • Expressive, lively, energetic, good eye contact • Flamboyant, individual, quirky • Untidy, team photos, signs of lots of activity • Soft, warm, friendly, slower • Informal, smiling, relaxed, soft handshake • Smart casual, comfortable • Lived in, homely, family photos or plants Use profile pages 14-17 to write down the names of people who display high levels of relevant colour.

Flexibility in Communication Exercise: Have a conversation in different colour styles: The delegates should stand opposite each other in 2 rows. – row A and row B. The facilitator will stand behind Row A so Row B can see, hold up a blue sash and tell the delegates to talk for 2 minutes about “What I like about where I Live” in a “blue” style. When Row A recognises the colour energy, they should respond in kind. Debrief – how did it feel ? What were the clues ? How easy was it ? Then the person at the top of Row A will move down to the bottom of row A, so everyone in Row A moves up.   1.Blue Conversation: “What I like about where I live” 2.Red Conversation: “Why next year is going to be my best year ever” 3.Green Conversation: “What was my most memorable birthday and why” 4. Yellow Conversation “How I like to spend my spare time” Exercise: Form 2 teams, facing each other, and await instructions!

How to communicate with others • Be short, sharp and gone • Speak clearly and concisely • Be prepared and organised • Make decisions quickly • Don’t get emotional! • Be quiet, slow-paced & calm • Ask questions, give detail • Allow time to think • Give plenty of private time • Be warm, friendly & informal • Show support and concern • Give recognition quietly • Appreciate and value • Be enthusiastic, chatty & quick • Give praise and recognition • Include in conversations • Allow time for social chit chat Flexibility in our communication styles can help build rapport and develop closer relationships

Giving Affirmation Discusses new ideas Believes that anything is possible Has a proactive approach Can see future possibilities Is a forthright Spokesperson for the group Has vision and intuition Starts projects, makes the happen and vindicates the outcomes Ask all the delegates to open their profiles at page 13 and leave it on the table. Then everyone should stand, move clockwise to the next profile and looking at page 13 of their colleague’s profile, tick 3 statements they agree with. Move onto the next colleague and repeat until all the delegates are back at their own profile. .   Will push others to gain improved results Open page 13 of your profile and leave it in front of your name tent and await instructions ! Likes to be stimulated with lots of different jobs Leads by example and gets stuck in with the troops.

Communicating with me Using your team profile, page 14, identify three ways you would like to be communicated with and three ways you do not like to be communicated with. Place yourself around the colour mat in the nearest position you can. Listen to instructions from the facilitator Ask the delegates to articulate their preferred way of being communicated with and why this is important to them. Move around the circle so you can hear how the preferences change. Now ask the delegates and how they prefer not to be communicated with and the reason why. Move across the square so that you get variety from the opposite colours.   After this part of the exercise, ask the delegates to step into their second colour and see how the dynamics in the group change – then 3rd colour, and finally their lowest colour.

Relationship Mapping Think about the key people in your life/team and write their names down Add a shape to represent the quality of the relationship The size of the shape represents the importance of the relationship, i.e. larger is more important If you know or can guess the person’s main colour energy preference, fill in the shape Draw a circle, with a smaller circle inside and divide it up in to the time you spend with each group Place your people on to the circle in the relevant section – the closer they are placed to you represents the amount of time you spend with them High Quality (8+) Moderate Quality (5-7) Low Quality (0-4) Think of 5 key people who are important to you, home or work. Explain how to draw a relationship map (see slide) This is a way of looking at the quality of the relationship. Circle O = smooth, 8+, got a good way of communicating with each other, mature, adult/adult conversations Square □ = 5-8 bit wary, some sharp edges. You don’t give feedback because you don’t think they’d accept it. Something about the relationship = “I should be mindful/careful” Triangle ∆ = below 5, sharp points. Real risk to me and business. Got to do something about it. SIZE = importance of relationship, eg big = very important.  

Building your own Relationship Map Decide which groups to include on your wheel (your team, management, peers, cross-functional colleagues, family, etc.) Divide the circle according to how much (quality) time you spend with each group Add shapes to represent individuals The closer the shape is to the centre, the more (quality) time you spend with them Size of shape represents importance of relationship If you know or can guess the person’s main Clarity4D energies preference, colour in the shape High Quality (8+) Moderate Quality (5-7) Low Quality (0-4) Colour in with colour energies if known Proximity = the closer to me, the more time I spend with them. As Facilitator, show and talk through personal example with 2 people.

Relationship Action Planning Other person in the relationship Describe the relationship I would like to have What will I stop doing? By when? What will I start doing? By when? What will tell me that the relationship is improving Ali An effective working relationship – where he feels he can share his opinions freely Imposing my ideas Ask him about his family etc When he comes to me with suggestions for improvement Set some goals for improved relationships

Team Map Let’s look at your team map.

Team Map Discussions What are your observations about this team? What are the strengths of the team? How can we develop as a team ? What actions will we, as a team, take as a result of understanding this Team Map? Table discussions: 1.What are your observations on the team map 2.What are our strengths ? 3.What are the areas for development ? 4.What actions do we need to take as a team as a result of understanding our team map?   Identify the difference between the highest and the lowest colours to support philosophy of inclusion. Look at the individual graphs – what are they really showing How do we as a team use this knowledge to overcome the challenges we identified at the beginning of this workshop?

Action Plan What are your team goals? What are the first steps and who will be responsible for actioning them? What is the timescale? How will we know that we are succeeding as a team? What are the action plans that we as a team commit to taking after this workshop ?

Thank you for you active participation Thank you for your active participation in the workshop.