Time and Goal Management By Annette Dunlap, MBA Extension Associate Value-Added & Alternative Agriculture NC State University

Program Outline What steals your time? Covey’s 4 quadrants Organizing your day Setting Goals Next Steps Resources

Uncontrollable Events that Steal Your Time Unplanned activities Emergencies Outside -imposed deadlines Unexpected requests Absence or loss of labor force Market changes that affect operations

Controllable Events that Steal Your Time Not prioritizing Poor planning Distractions Lack of organization Inefficient practices Exhaustion/Burnout

Distinguishing between the Urgent/Important and the Non-Urgent/Non-Important Source: Covey, 7 Habits of Highly Effective People Urgent Non-Urgent Crises Pressing Problems Deadlines Prevention Relationship building Planning Recreation Important Interruptions, phone Some mail Some meetings Trivia, busy work Some mail Some phone calls Time wasters Non-Important

Make the Most of Your Time from www.getmoredone.com Divide tasks into A,B & C priorities Block off time for important activities Distinguish between the important and the unimportant Plan for the unexpected

Setting Goals Identify short-term and long-term goals Write down your goals Visualize your goals Set realistic deadlines Analyze your goals for potential hurdles Review your goals regularly

How do you set goals? Specific – Well defined and clearly understood Measurable – Can be evaluated in concrete terms Appropriate – The resources and skills are available to achieve the goals Realistic - set based on the available resources Timebound – You have a target completion date

Next Steps Resources For a good portal site to information on time management, visit: http://counseling.uchicago.edu/resources/ virtualpamphlets/time_management.shtml More information on time management, go to: www.getmoredone.com For an overview of Covey’s “7 Habits of Highly Effective People” go to: http://www.businessballs.com/ sevenhabitsstevencovey.htm