Annual Reports A comprehensive report published each year to inform stakeholders of the status of the operation

Annual Reports Should be officially submitted to the Mayor or City Manager, the City Council and the Park and Recreation Advisory Board State Park units will likely submit a similar report to the regional and state office. Similar reports are compiled by the private sector for review by the Board of Directors and stockholders (if a corporation).

Components of an Annual Report

Cover a widely read report may necessitate the use of color and graphics, while an in-house report may be primarily text. Today…..no report should be dull. Easy to use presentation software should be used at all levels

Example of an online Annual Report City of Seattle Washington Department of Parks and Recreation Annual Report

Introductory Message Written by the Director the message should summarize the state of the agency. The remaining pages will provide the details

Table of Contents Use if the document is 8 pages or longer

Departmental Mission Repeat the mission here, along with any supporting statements explaining how the agency is striving to achieve its purpose

Significant Events of the Year Legislative Facility Development Programs unit by unit

Discussion of the Current Situation Unsolved Problems Trends

Appendicies Financial Reports Attendance Reports Organizational Charts List of Departmental publications Facility matrix and maps Affiliations

Alternatives Publishing the annual report on the agency’s web-page makes access very easy and reduces duplication costs