Bulk Distribution June 2015

Bulk Distribution Overview Life Essential vs Relief / Clean up supplies What’s the difference? Pre-packaged units Do you know the amounts? Emergency Aid Stations, (with or without supplies?) Sooner than later Collect information on event Product Line. Adjust as needed. Incident unique

Bulk Distribution Quantities, (25 / 80 / 60) What is this?? Destroyed Major Minor

Bulk Distribution Planning What is needed, where, when? Who has this information? Who else is doing what? Where? How do we find out? ARC Branding – Stickers, Vests, Signs What does it matter?

Bulk Distribution Partners, Government, NGO’s, Spontaneous Volunteers What should we do with them? Why? Emergency Aid Stations. With DMHS / DHS if at all possible How to organize When to deploy Who is in charge? What do we expect them to do?

Bulk Distribution Priorities What does ASAP really mean? If Everything is needed now, can all of it be #1? Who decides? Staff / Vehicles / MHE, fuel cards / resupply?? What do you need first?

Bulk Distribution 6409. How to use, what to ask for, how? Who’s your best friend now? What is a “bottle” of water? Bleach? What do you mean by “a case”? What is “some” insect spray” How much does a case of water weigh? When listing your delivery address, will you be there 24 hours daily? How should the driver of the commercial truck delivering your items contact you? On a 24 hour basis? Who is going to unload the truck? Do you have MHE?

Bulk Distribution More on the 6409 You cannot provide too much information. Use all space on the form, and the back if necessary. Anticipate every possible question Logistics may have for you, and answer it, before they ask it. If necessary, and especially if this is a “real rush”, hand carry to Logistics, hand it to a person, don’t drop in a box, and explain the need for priority service. If it’s a “drop what you are doing” request, you, Logistics and your combined supervisor’s should meet.

Bulk Distribution Reporting 5266 Collection Tool. It’s not a monster! On site data capturing. By Whom? Why, who needs this information? Where does it go? Importance of valid reporting. Does anyone care? Financial accounting responsibilities, To: The organization & Government Donors, public, workers, clients

Bulk Distribution And what else??: What about fuel ? From where? What to do when none is availability Maintenance on vehicles? Don’t wait for breakdowns Rotation of crews. Tired crews cause accidents Caution using walk in volunteers as drivers Material Handling Equipment Who can’t drive a forklift? It’s easy, right? When is enough, enough? When do you stop distribution?