Yes, it is that time of year again. Robin Nowlin NC State University Consent to Online W-2s Yes, it is that time of year again. Robin Nowlin NC State University

The Final Numbers for 2010 Total W-2s Issued: 21,922 Total Printed W-2s: 14,295 Total Consented to Online: 7,672 Percentage of Active Employees who consented to online: 44% I will start off with how we ended last year. There was an increase from the previous year for online consent from 26% to 44%. 2009 W2s issued: 21,540 and printed: 15,916. If you noticed that the number of printed that the total printed and consented does not equal the total W-2s because we had 45 who fell in both categories in 2010. They consented but needed a printed W-2.

Starting Numbers for 2011 Current Number of W-2s: 22,533 Current Active Employees: 17,190 Current Active Employees who have consented to On-line: 5,756 Consent Percentage of Online: 33% Goal Percentage of Active Employees Consenting: 100% Here is where we are today. Our consent percentage is low because we have not started to promote the online consent with employees who started with the Fall Semester. Realizing that a “goal” is the desired destination, we want 100% participation of active employees.

Campaign Alert Notice when logging into MyPack Portal reminding the employee they have not consented to an online W-2. Two Pamphlets, one for employees and the other designed for students on the convenience of online W-2s will be sent to the Payroll Coordinators. General status reports will be given at the November & December HR Connections Meetings. Payroll Coordinators will receive status reports of the current status of the online consent for their specific departments. How we are handling the campaign this year is using 3 successful tools from last year. MyPack Portal reminder when you log in that you have not consented to an online W-2. We will start that in November. 2 updated pamphlets in pdf format to send to the employees and students. Updates in our HR Connections meetings. The new tool is sending Payroll Coordinators the consent status of their employees in their departments. We plan to send out a notice every 3 weeks.

Major Points Employees who are inactive by the end of the year will receive a printed W-2 regardless if they consented during the year to on-line W-2. Focus Group this year: Students Our most computer literate group was the least represented for on-line consent. (Only 654 of 2,869 Grads on assistantships consented last year.) The Great Experiment: Payroll mailing the W-2s directly to the employees on January 22nd instead of releasing the W-2s to the department for distribution.

Descr Consented Consent Percentage Not Consented Total Count SPA Employee 2,233 60% 1,487 3,720 EPA Employee 2,475 62% 1,522 3,997 County EPA Employee 261 56% 208 469 Post Doc Employee 147 43% 197 344 Law Enforcement 17 50% 34 Graduate Assistant 1,261 42% 1,760 3,021 County Operation Support Staff 179 109 288 Housing - Resident 73 30% 172 245 Temporary Employee 2,047 25% 6,163 8,210