The Evolution From No Regulations To 2.0 e-Procurement system THE CASE OF KENYA The Evolution From No Regulations To 2.0 e-Procurement system Presented By: M.J.O. Juma Director General/CEO - Public Procurement Regulatory Authority, Kenya

OUTLINE Introduction Historical Highlights E-Procurement Journey Where We came From Current e-Procurement Processes Under IFMIS Conclusion Going Forward

INTRODUCTION e-Procurement was loosely arranged under the Public Procurement and Disposal Act, 2005 where PPRA was given the mandate to determine the system. Kenya repealed the Public Procurement and Disposal Act, 2005 on 7th January, 2016 through Kenya Gazette Supplement No. 207 It replaced it with the Public Procurement and Asset Disposal Act, 2015. It is under the PP&AD Act, 2015 where e-procurement was properly anchored.

HISTORICAL HIGHLIGHTS 1963-69: Procurement Conducted by Crown Agents 1969-78: Procurement Conducted Using Treasury Circulars 1978- 2001: Procurement Conducted Using Supplies Manual 2001-2005: Exchequer and Audit (Public Procurement Regulations) 2001 2005-2015: The Public Procurement and Disposal Act, 2005 2015- Present: The Public Procurement and Asset Disposal Act, 2015

THE JOURNEY 2007: PPOA Established To Guide On e-Procurement 2008: Developed e-Procurement Strategy 2009: Formulated e-Procurement Statement of Work 2010: Completed Procurement Process of e-Procurement System 2011- Contract Award Scuttled by Litigation 2012 – IFMIS Re-engineered, P2P Module Activated 2013: Implementation in PEs 2016 - Present: Review of e-Procurement implementation ongoing

Memo/Method Approval Manual Tendering Physical LPO Invoice WHERE WE CAME FROM Memo/Method Approval Manual Tendering Physical LPO Invoice Payment (EFT)

CURRENT E – PROCUREMENT PROCESSES UNDER IFMIS AUTOMATED PROCUREMENT PROCESSES PROCUREMENT PLAN SUPPLIERS REQUISITIONS QUOTATIONS & TENDERS CONTRACTS ORDERS ITEMS RECEIPTING INVOICING PAYMENT

EXECUTIVE ORDER NO. 2, 2018 The Government issued Executive Order No. 2 on 28th June, 2018 effective from 1st July 2018 to be implemented by all Public Procuring Entities (PEs). was in response to the pressing need to entrench an open and accessible Government as envisaged in the Constitution. PEs to maintain and continuously update and publicise the required information through their websites, e-Citizen, PPRA platforms, public notice boards and/or official govt publications.

ORDERS AND DIRECTIVES PEs to consolidate and publish such information on the 15th day of every subsequent month, outlining the tender and supplier data for the previous month On the effective date PEs will be required to publish all ongoing contracts entered into prior thereto and to which finalization of expected works, supplies or services is pending completion and final payment.

INFORMATION REQUIRED Full particulars of the awarded Bidder (Supplier, Contractor or Consultant). Specification and scope of goods or services, and contract value. Summary of technical and financial capacity of the awarded bidder and reasons for the award. Award date and contract period.

INFORMATION REQUIRED Current market price of the specific goods, works or service, as well as price guidelines as published by the PPRA with regard to that specific item (where applicable). Variations in regard to specification of goods and services, scope of work and contract price during the pendency of the contract (where applicable). The names of the members of the Evaluation Committee and Inspection and Acceptance Committee of the PE with respect to each award.

PUBLIC PROCUREMENT AND INFORMATION PORTAL (PPIP) It is against this background that the Government through the Ministry of ICT, PPRA, KRA and BRD has developed the Public Procurement and Information Portal (PPIP). It created for ease of implementation of Executive Order No. 2 of 2018 by all public entities. The portal is integrated with IFMIS.

Kenya is right on course for end-to-end e-Procurement processes. CONCLUSION Review and impact of e-Procurement implementation will inform improvement of its application. Kenya is right on course for end-to-end e-Procurement processes. This is a great improvement from the previous dispensation.

GOING FORWARD Digitizing procurement oversight (e- Reporting System) ongoing Have in place an Electronic Administrative Management System (e-ARMS) All the will have inter-operability capability with IFMIS

Thanks