AP Process Improvements LFMA Conference - 2014
Electronic storage of all invoices – paperless? Goals of the Project Electronic storage of all invoices – paperless?
Paperless?
Goals… continued… Implement additional controls around invoice processing Eliminate excuses for late invoices (“I mailed it to you”) Shift AP Effort from Data Entry to Analysis
Why did this take so long? Project was started in 2010 and went on hold multiple times Lack of project prioritization process Small project team that did not reach far enough into the organization Initial product evaluation did not take all considerations into account, particularly cost
Why did it succeed? Project was given priority – Biggest Possibility The new project team was cross functional and diverse – the team followed new project management processes Dedicated BA/technical resource Base software product was more affordable Custom design allowed for flexibility
Demo?