The Ripple Effect Pleasants County Schools Special Education Back-to-School August 14, 2018

Welcome Our Newest Staff! Matthew Nelson – Special Educator PCMS Steven Nutter – Special Educator SMHS Hannah Miller – SMES and Countywide Gifted Annie Lafferty – Occupational Therapist (Best Life Therapy) Lauren Smith – Physical Therapist (Best Life Therapy) Judy Nutter – Social Services Interventionist

UPDATES/REMINDERS: Compliance and Monitoring IEP Updates Medicaid Results Driven Priorities – RDP Supports and Resources

Compliance and Monitoring Requirements GENERAL EDUCATION TEACHER DOCUMENTATION CALENDAR  

Compliance and Monitoring Requirements READ.IEP WVEIS  

Compliance and Monitoring Requirements ASSURANCE STATEMENTS Student schedules for MS/HS Teachers’ rosters and schedules Related service providers’ schedules Consultation logs  

Compliance and Monitoring Requirements EXTENDED SCHOOL YEAR Regression/recoupment Other factors DOCUMENT, DOCUMENT, DOCUMENT  

Compliance and Monitoring Requirements Back to School Checklist Caseloads Verified Status 30 Lists with IEP and Reevaluation Dates Schedules Class Lists Prescriptions?

IEP Updates – Parent Participation Parent IEP Input Form Parent Input for Reevaluations Form Draft IEP Notice Documentation of Attempts to Obtain Parent Participation ‘Cheat Sheets’ for Annual IEPs and Initial Evaluations

Checklist for IEP Review IEP Updates Checklist for IEP Review

Transition File Review Checklist IEP Updates Transition File Review Checklist Remember: Now must complete transition on ALL students who will turn 14 during the course of the IEP!

Pre-Monitoring Results IEP Updates Pre-Monitoring Results Must have permission to invite outside agency PRIOR to inviting them to the meeting. Complete all IEP forms in their entirety (copies to invited members, sign meeting notice, procedural safeguards) Wording no-no’s – “As needed”, predetermining placement in PLPs Typos – Initiation date on all services cannot be prior to the meeting date, initial any changes

Sample Impact Statements IEP Updates Sample Impact Statements

Medicaid ***Paperwork is due the 10th of each month (billing information will be from the previous month’s services) to Trish. This is CRITICAL for the new billing procedures! ***Remember that health care services are required to bill for targeted case management. Examples of health care services include: Occupational Therapy (Part C) Physical Therapy (Part C) Speech (Part B or C) Health Care Plan (Part A and C) Behavior Support Plan (Part A)

Medicaid ***Paperwork is due the 10th of each month (billing information will be from the previous month’s services) to Trish. This is CRITICAL for the new billing procedures! Cannot bill transportation until ALL billings have been received. Targeted Case Management units are denied when submitted later in the month if they were previously submitted earlier in the month by a different case manager (even if we have units left over!) Trisha is like a dog on a bone if we don’t have them here. You DO NOT want to be on her bad side!!

Medicaid Communication with the school nurse is vital regarding students who receive medication at school AND have an IEP AND are Medicaid eligible. THIS IS A BILLABLE SERVICE FOR OUR NURSES AND FOR TARGETED CASE MANAGEMENT If The student has parts A and C completed on the IEP. Part A is a dropdown menu with “Healthcare Plan” selected. Part C should indicate “nursing services” as a related service.

Medicaid FY17 =$151,272.32 FY16 = $137,625.24 FY15 = $93,681.22

Results Driven Priorities

STATE ASSESSMENTS

BES

SMES

PCMS

PCMS

SMHS

SMHS

IMPROVEMENT PLAN REQUIRED PRE-K INDICATORS IMPROVEMENT PLAN REQUIRED

Comparison of SWD to All Group for attendance SPED BES ALL SPED ALL

Comparison of SWD to All Group for attendance SPED SMES ALL SPED ALL

Comparison of SWD to All Group for attendance PCMS SPED ALL SPED ALL

Comparison of SWD to All Group for attendance SMHS SPED ALL SPED ALL

OTHER CONTRIBUTING FACTORS? Behavior? Mental health? Culture? Social issues? Transiency? Others?

RESULTS-DRIVEN PRIORITIES PLEASANTS COUNTY SCHOOLS RESULTS-DRIVEN PRIORITIES Area of Focus Engagement/Mental Health Attendance, social service supports interventionist Behavior and emotional support

Supports and resources Updated Website Forms and Procedures List Special Education Staff List

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