Institutional Effectiveness Partnership Initiative: Indicators Workshop Presented by: Dr. Barry Gribbons, Deputy Chancellor, College of the Canyons Dr. Daylene Meuschke, Dean, Institutional Research, Planning and Institutional Effectiveness, College of the Canyons Dr. Stacy Fisher, CCCCO Research Specialist Dr. KC Greaney, Director of Institutional Research, Santa Rosa Junior College Dr. Jane Saldana-Talley, V.P. of Petaluma Campus Jacob Kevari, Director of Institutional Effectiveness, Copper Mountain College November 28, 2016

Goal Setting Inclusiveness: Encourage Meaningful Dialogue Connection to Planning: Department Connection to Planning: College-wide Connection to Planning: Initiative Numerical Goals Considerations Timelines to Support Meaningful Dialogue

COC Example: Inclusiveness: Encourage Meaningful Dialogue Institutional Effectiveness and Inclusive Excellence Committee (IE)2 Discusses SSSP, Student Equity, Basic Skills, Institution-Set Standards and IEPI Indicators Reviews Goals Which indicators does the College want to focus on? What initiatives can move the needle? What is the historical trend? How much will new initiatives move the needle?

COC Example: Inclusiveness: Encourage Meaningful Dialogue President’s Advisory Council-Budget develops goals for Fiscal Indicators Review and Input from Academic and Classified Senates Multiple meetings to promote conversation Send suggestions back to (IE)2 Discuss at College Planning Team Present to Board of Trustees

COC Example: Connection to Planning: Department Online Academic Program Review includes: Course Completion Rate Degrees Certificates Transfers Currently Does Not Include Goals Other data are added ad hoc (e.g., basic skills math and English progression)

COC Example: Connection to Planning: College-wide Strategic and Master Plan Processes Begin with review of Institution-Set Standards and IEPI indicators. Discuss goals with the College Planning Team on what is needed in the Strategic Plan and Master Plan to Achieve the Goals

COC Example: Connection to Planning: Initiatives Process for connecting to other plans includes: Review data in (IE)2 committee Identified one outcome of focus in (IE)2 committee: Canyons Completes Activities developed through (IE)2 support the following initiatives: Student Equity SSSP Guided Pathways California Assessment Initiative Open Educational Resources Adult Education Block Grant California Career Pathways Trust Grant Basic Skills Outcomes Transformation Grant Strong California Workforce (formerly Doing What Matters)

COC Example: Considerations for Numerical Goals Audit Findings: None Accreditation Status Reaffirmed Full-Time Equivalent Students: Added 3 percent annually, matching enrollment management goals. Fund Balance: Except balanced budget, but slightly decreasing fund balance percent due to denominator increasing. Salary and Benefits: Expect percent to stay level. Annual Operating Excess/Deficiency: Zero, expect balanced budget.

COC Example: Considerations for Numerical Goals Completion Rate Overall Already in the top 10 so we didn’t expect to increase much but changes in placement and acceleration will result in some change Increased slightly, from 56% to 58% (1 Year Goal) Increased slightly, from 57% to 60% (6 Year Goal) Completion Rate - Unprepared Increased slightly, from 48% to 52% (1 Year Goal) Increased slightly, from 50% to 55% (6 Year Goal)

COC Example: Considerations for Numerical Goals Completion Rate - Prepared Already top three in the state and were satisfied with the rate (80%) so the Year 1 and Year 6 goals were set at the same performance level Remedial Rate – Math No change for 1-Year Goal Increased slightly, from 42% to 45% (6 Year Goal)

COC Example: Considerations for Numerical Goals Remedial Rate – English Acceleration and changes in placement will impact rates Increased slightly, from 52% to 55% (1 Year Goal) Increased slightly, from 52% to 60% (6 Year Goal) Remedial Rate – ESL Year 1 Goal (40%) and Year 6 Goal (42%) remained unchanged despite spike in 2014-15 rate (52%) 2014-15 rate believed to be an anomaly Changes in curriculum effective 2015-16 will likely impact rates Rates expected to increase slightly over 2013-14 rate (39%) CTE Rate Increased slightly, from 44% (1 Year Goal) to 46% (6 Year Goal)

COC Example: Considerations for Numerical Goals Degree Completion “Canyons Completes” focus resulted in substantial increase for goals Increased slightly, from 1,359 in 2014/15 to 1,500 (1 Year Goal) Increased 20% from 1-Year Goal to 6-Year Goal Certificate Completion Increased 37% from 2014/15 to 1-Year Goal Increased 10% from 1-Year Goal to 6-Year Goal CTE Rate Increased slightly, from 45% to 46% (6 Year Goal)

COC Example: Considerations for Numerical Goals Action Plans Connected to Goals Robust dialogue about choosing one outcome to focus on in 2016-17: “Canyons Completes” Developing plans supporting the “Canyons Completes” initiative such as Establishing Student Success Teams Establishing High Impact Practices (HIPS) Council Defining “equity” at College of the Canyons Providing professional development opportunities for equity minded practitioner training Creating learning opportunities for faculty through the Center for Excellence in Teaching and Learning (CETL)

COC Example: Considerations for Numerical Goals Continued… Developing plans supporting the “Canyons Completes” initiative such as Developing a Year-Long Schedule Revaluating existing programs and services to see what changes can be made in the context of Guided Pathways and Completion by Design Exploring feasibility of a Promise Project Including pre-enrollment, on-site orientation in the new FYE program in Fall 2017

COC Example: Considerations for Numerical Goals Continued… Developing plans supporting the “Canyons Completes” initiative such as Revising the Completion Exit survey Reinstating Faculty/Freshmen Unite Implementing Two-Day on-campus orientation Developing and Communicating Clear Pathways for Students drawing on plans developed through the Roadmap Project and Completion by Design Update common inventory of activities supporting student success, including funding sources Develop common solution form for potential projects

COC Example: Setting Timelines to Support Meaningful Dialogue Dialogue at (IE)2: February and March Presentation to Academic Senate: March and April Presentation to Classified Senate: March and April Presentation and Discussion at CPT: March and April Presentation to Board of Trustees as Information Item: June