Your CV Your Best Friend & Handiest Tool to Obtain Promotion / Tenure Debbie Rissing Director, External & Faculty Affairs Dept. of Psychiatry

For P/T application CVs Primary Function: A clear snapshot of achievements and abilities Scholarly Activities Teaching Service – clinical service, service to Dept, College, University, Profession, Community Recognition in the field Weight given to each varies by track, rank.

Importance of your CV in Promotion/Tenure Application Most external referees rely heavily on CV It may be the only document an external referee looks at before writing evaluation External letters weigh heavily in internal reviews, from dept through campus level. Update, organize, and polish your CV.

A strong CV begets… Positive External Letters Positive Internal Reviews Promotion &/or Tenure

Major elements of a P/T application Scholarly Activities Teaching Abilities and Achievements Service Structure of CV should correspond to structure of promotion application

Scholarly Activities Grants Publications –Peer-reviewed journal articles –Other articles –Chapters in books –Review articles Scientific presentations –Peer-reviewed, Invited, International/National

Teaching Abilities, Achievements Show depth, breadth, effectiveness of teaching Note institutions, range of trainees, courses/ lectures Role, and dates if not too cumbersome Consider presenting info in a table -- clarity, organization, skimability Concrete measures of teaching effectiveness: Course eval summaries? Former trainees remarkable success(es)? Awards?

Service Patient care Service to Dept Service to College/University Service to Profession – editorial reviews, grant reviews, acad. or professional orgs, etc. –Leadership service (board member, appointed/elected officer, etc.) –List memberships separately; they dont constitute service If appropriate, consider Service to Profession subsections - - Internal / External, or Local, Regional, National, Internatl

Tips Abilities & achievements not noted = nothing done. When in doubt, include Scrutinize CV. Make sure all relevant info is there Scrutinize for appearance: Clear, skimable, organized Scrutinize for consistent formatting, spelling.

Tips Imagine your CV is one of 8 an ext ref must assess quickly. What first impression does yours make? Is it confusing, daunting? If so, revise, reorganize. Aim for clear, organized, readable NOTE: Internal reviewers will see 4 – 80 packets Use white space, bold face type, tabs, categorization to improve readability, organization Clinicians, dont include license numbers

Tips Its ok to include personal info, but why expose that info? Its not professionally relevant; it adds to risk of identity theft Paginate – it brings order Use a last updated feature Keep a self file. Record: presentations, (note if invited), lectures, memberships, committee service (search, research, program, educ, residency recruitment, etc.)

Common Mistakes Missing academic title Listing proposed title, rather than current title; confuses ext refs, irks internal refs! Failure to update title after accepting a new position or role Typos Sloppy, inconsistent formatting

Common Mistakes Failure to list all grants. Include pending and not funded. If you applied, didnt get funded and dont list that, it looks the same as not trying. Poor organization Misrepresenting non-peer-reviewed publications as though they are peer-reviewed

Common Mistakes Mixing all pubs together - hard to discern peer-reviewed, non-peer-reviewed, abstracts, chapters Overkill with underwhelm Ex: listing many individual radio and consumer press quotations. Go with: Quoted professionally more than 60 times on radio, and more than 30 times in consumer print media.

Common Mistakes Padding: Do NOT: List old, irrelevant info. For ex, high school or college extracurricular activities, non- academic activities such as hobbies Double-dip, double list – if in doubt clarify with an explanatory note

Final Tip Do NOT Mi x Type F on ts … t he y m a k e your CV look like a r a nsom no te!