Welcome to Student Organization Orientation *Please pick up a handbook and handouts

office of student engagement Maggie Brandt, Student Organizations GA Lindsay Farris, Student Organizations Student Specialist Other important people to know… Jeremy Schenk, Director of Student Engagement Cyndi Warnow, Administrative Assistant

annual registration Annually complete the Online Registration and Renewal to remain an active organization (see p. 9) Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor Update your constitution and bylaws as needed Attend an orientation meeting yearly

online registration Must be completed annually to remain active Keep your information current- We do not update your information Updates and changes are the responsibility of each individual organization’s president or advisor Update officers, purpose, key words, website etc.

automated emails Types of automated emails: Renewal Personal information changes (verification) Please pay attention to automated emails! These help keep the renewal process going, making it easier for your organization

mailboxes Mailboxes are located in PSU 111 Receive mailbox assignment and sign agreement in Office of Student Engagement Check your mailbox at least once a week For a mailbox application, see Cyndi in PSU 101

office space and lockers Available in PSU 111 complex for your convenience Annual registration for office space and lockers occurs in March

banking and finances All student organizations may open a checking account at Commerce Bank, located in the PSU (see p. 13) Tax-exempt status (p. 14 in Handbook) If you operate with a social, charitable, or educational purpose, your organization may be eligible for tax-exempt status Visit http://www.irs.ustreas.gov/charities/index.html

SGA senators As a student organization, you have the right to send 2 members to SGA meetings SGA meets on Tuesdays at 5:30pm in PSU 313 Consider applying for SGA’s Student Organization Spotlight! The application needs to be turned in to PSU 120. For more information about SGA Senate, contact Kristen Sanocki at sonacki88@missouristate.edu or visit the SGA office on the bottom floor of the PSU (behind the TV)

about SOFAC SOFAC assists in the funding of many student organizations’ events, conference trips, etc. (see p. 15) All submissions ONLINE! http://studentorganizations.missouristate.edu/sofac/ Contact Jeremy Esquivel with questions Call 836.7646 Hours are available on website

public affairs grant Public Affairs Grant Program (p. 15) Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern Apply one semester in advance Call 836.6900 for more information, or see Handbook, page 15

other funding Receive RHA co-sponsorship for programs related to on-campus students (p. 15) Call 836.6880 or http://studentorganizations.missouristate.edu/rha Receive SAC co-sponsorship- up to $2000 (p. 15) Stop by the Office of Student Activities for co-sponsorship form

e-mail and websites Email Fill out form available in the Office of Student Engagement. Websites Follow the instructions at www.missouristate.edu/web/organizational.htm or contact webmaster@missouristate.edu Link it to the Office of Student Engagement web page

market your group Student E-Bulletin sent weekly Submissions need to be sent by 2:00pm on Tuesdays at http://calendar.missouristate.edu The Club is an online monthly newsletter for student organizations Send submissions to Lindsay Farris at farris765@missouristate.edu Office of News Services can send press releases for publicity in Springfield community Call 836.6397

on-campus advertising Flyers May post on any public bulletin board in academic buildings May receive permission for other boards Any flyers for res halls must be submitted in Hammons Chalking May chalk at any time Chalk sidewalks only- no walls, benches, under overhangs, etc.

conference services FAQs Set up an account with Conference Services online at http://events.missouristate.edu/ FAQ about making reservations: Request on forms in our office or via email Include all basic info and call with questions Processing takes about 1 day in PSU and about 2 days outside PSU Student Organizations rarely pay for PSU

conference services policies Standing meetings: max per organization is two per week; no shows will be dropped Avoid charges by using rooms in standard set up Good general rule is to reserve at least two weeks prior to any event; 1-2 months for important or large events Late Night/Large events require two weeks advance finalization of details Catering requires orders two weeks prior to event and 48 hour confirmation of numbers

new student festival Sunday afternoon, August 23, 2009 in the PSU Attended by new freshmen Register for a table: http://www.missouristate.edu/activities/52495.htm

homecoming All organizations can get involved in homecoming activities! Packets are available Wednesday Sept. 2nd and due Friday, October 9th in the OSE. Tailgating Student organizations can register to have a tent for tailgating during home football games See Lindsay Farris in Office of Student Engagement (PSU 101) for a tailgating form

risk management Policies regarding alcohol at organization events Organizations may NEVER purchase alcohol with organization funds No open parties All events where alcohol is present must be done through a third-party vendor (ex. restaurant, bar, club) All laws apply (ex. minors may not consume alcohol) There are risks in ALL types of events Has your group considered how they will handle potential risks?

travel Travel events require the following: Trip Activity Release form to be completed by each participant and given to advisor Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation

greek life forms Greek-specific forms are available on the Greek Life website under Forms, Policies and Reports Direct questions regarding paperwork to Molly Beck at molly987@live.missouristate.edu

fundraising On-campus fundraisers: Fill out fundraiser reservation request with Conference Services Events that charge admission may be charged 10% Concession stands at Missouri State athletic events Call 836-3350 See handout for additional fundraising ideas

closing thoughts Use your Handbook! Leadership tips, budgeting tips, registration and renewal, and more! If it isn’t in the Handbook, contact us! PSU 101 (across from Kaldi’s) brandt217@live.missouristate.edu 836.4386

questions and evaluation Please take a minute to complete an evaluation so we can better serve you. Thank you for your involvement!!