Promotion and Tenure Workshop 1

Evaluation Procedure There is only one evaluation procedure leading to recommendations regarding promotion, tenure and renewal for full-time members in accordance with procedures developed by the Senate and approved by the President. There is only one evaluation procedure leading to recommendations regarding promotion, tenure and renewal for full-time members in accordance with procedures developed by the Senate and approved by the President. 2

The Evaluation Process Counseling, Librarian and Teaching Faculty are evaluated: Counseling, Librarian and Teaching Faculty are evaluated: For Promotion and / or For Promotion and / or For Tenure and / or For Tenure and / or Renewal or Renewal or For Professional Assessment For Professional Assessment 3

DECChair Routing for Promotion and Tenure (teaching faculty) 4 DeanP&TProvost

Routing for Promotion and Tenure (Counselors and Librarians) 5 DEC Spokes- person Librarians only DirectorP&TProvost

CAUTION! No document shall be placed in an evaluation or assessment file without the knowledge of the faculty member being reviewed. No document shall be placed in an evaluation or assessment file without the knowledge of the faculty member being reviewed. 6

Transmittal to the Member (teaching faculty) A copy of the DEC, Chairperson, and Dean Evaluation and recommendation, with supporting reasons, shall be given to the member 4 days prior to transmitting to the next evaluative body. A copy of the DEC, Chairperson, and Dean Evaluation and recommendation, with supporting reasons, shall be given to the member 4 days prior to transmitting to the next evaluative body. A member shall have 4 days to append comment to the evaluation. A member shall have 4 days to append comment to the evaluation. 7

Transmittal to Member (Counselors and Librarians) A copy of the DEC, Spokesperson, and Director Evaluation and recommendation, with supporting reasons, shall be given to the member 4 days prior to transmitting the next evaluative body. A copy of the DEC, Spokesperson, and Director Evaluation and recommendation, with supporting reasons, shall be given to the member 4 days prior to transmitting the next evaluative body. A member shall have 4 days to append comment to the evaluation. A member shall have 4 days to append comment to the evaluation. 8

The Role of the Dean or Director 9

Promotion and Tenure A copy of the Dean or Directors evaluation and recommendation shall be sent to the member 4 days prior to transmitting to the University wide Promotion &Tenure Committee. A copy of the Dean or Directors evaluation and recommendation shall be sent to the member 4 days prior to transmitting to the University wide Promotion &Tenure Committee. A member shall have 4 days to append comment to the evaluation. A member shall have 4 days to append comment to the evaluation. The Dean or Director shall transmit his/her evaluation, recommendation and the candidate's file to the University wide P&T Committee on the date specified in the Faculty Senate document. The Dean or Director shall transmit his/her evaluation, recommendation and the candidate's file to the University wide P&T Committee on the date specified in the Faculty Senate document. 10

Sealing of the P&T Files Each candidate will have the opportunity to seal their file the Thursday and Friday of Fall finals week. Each candidate will have the opportunity to seal their file the Thursday and Friday of Fall finals week. Candidates can examine their files and ensure that contents are in the proper order. Candidates can examine their files and ensure that contents are in the proper order. Candidates can add additional materials to their files. Candidates can add additional materials to their files. Candidates have an opportunity to schedule an interview. Candidates have an opportunity to schedule an interview. Candidates need to bring 15 copies of the Candidate Information Form Candidates need to bring 15 copies of the Candidate Information Form 11

University wide Promotion and Tenure Committee The first week of the spring semester, candidates shall have the opportunity to appear before members of the university wide P&T Committee. This is your opportunity to sell yourself and present any updates. The first week of the spring semester, candidates shall have the opportunity to appear before members of the university wide P&T Committee. This is your opportunity to sell yourself and present any updates. By March 5, the University wide P&T Committee will submit their recommendations to the Provost, simultaneously informing the candidate By March 5, the University wide P&T Committee will submit their recommendations to the Provost, simultaneously informing the candidate 12

The Role of the Provost The Provost consults with the President, takes required action and informs the member by deadline dates in the Faculty Senate documents. The Provost consults with the President, takes required action and informs the member by deadline dates in the Faculty Senate documents. 13

The Member and Evaluation 14

The Member and Renewal or Professional Assessment In accordance with the date specified in the Faculty Senate documents, the DEC Chairperson shall inform each person of the fact and purpose of the evaluation, the opportunity to submit materials, and the opportunity to appear before the DEC. In accordance with the date specified in the Faculty Senate documents, the DEC Chairperson shall inform each person of the fact and purpose of the evaluation, the opportunity to submit materials, and the opportunity to appear before the DEC. 15

The Member and Promotion In accordance with the date specified in the Faculty Senate documents, the DEC must notify faculty who meet the standards for promotion in Article 5. In accordance with the date specified in the Faculty Senate documents, the DEC must notify faculty who meet the standards for promotion in Article 5. Candidates wishing to be considered for promotion shall notify the DEC Chair and Dept. Chair in writing ( acceptable) by date specified in the Faculty Senate documents. Candidates wishing to be considered for promotion shall notify the DEC Chair and Dept. Chair in writing ( acceptable) by date specified in the Faculty Senate documents. Supporting evidence shall be included for those seeking promotion under comparable standards. (5.3.3) Supporting evidence shall be included for those seeking promotion under comparable standards. (5.3.3) 16

The Member and Tenure In accordance with the date specified in the Faculty Senate document, the DEC shall notify faculty in their 6 th year that a tenure decision is mandatory. In accordance with the date specified in the Faculty Senate document, the DEC shall notify faculty in their 6 th year that a tenure decision is mandatory. Candidates prior to their 6 th year wishing to be considered for tenure shall notify the DEC chair in writing ( acceptable). Candidates prior to their 6 th year wishing to be considered for tenure shall notify the DEC chair in writing ( acceptable). 17

Notice of Withdrawal A candidate may withdraw after the promotion or tenure process starts. A candidate may withdraw after the promotion or tenure process starts. A withdrawal waives all claims for promotion during that year. A withdrawal waives all claims for promotion during that year. 18

Eligibility for Promotion Assistant - Assistant - Earned doctorate or terminal degree, or Earned doctorate or terminal degree, or At least 3 years of full-time service at rank of instructor or above plus a masters degree and an additional full year of study above the masters level. At least 3 years of full-time service at rank of instructor or above plus a masters degree and an additional full year of study above the masters level. 19

Eligibility for Promotion cont. Associate – Associate – Doctorate or terminal degree plus at least five years experience at rank of assistant or above. Doctorate or terminal degree plus at least five years experience at rank of assistant or above. Professor – Professor – Doctorate or terminal degree plus at least 8 years of full time service including at least 5 years at rank of assistant or above. Doctorate or terminal degree plus at least 8 years of full time service including at least 5 years at rank of assistant or above. 20

Eligibility for Promotion cont. Comparable Standards – a candidate who does not meet the above standards may also apply for promotion to a rank listed above provided the candidate has credential and/or experience substantially comparable to the listed standards and is positively recommended by the DEC. Comparable Standards – a candidate who does not meet the above standards may also apply for promotion to a rank listed above provided the candidate has credential and/or experience substantially comparable to the listed standards and is positively recommended by the DEC. Members who have served at least 10 years in the current rank. (5.4) Members who have served at least 10 years in the current rank. (5.4) 21

Preparing a file for promotion or tenure Primary files shall not exceed one 3-inch loose leaf binder. Supplemental information may be placed in a second binder. Primary files shall not exceed one 3-inch loose leaf binder. Supplemental information may be placed in a second binder. 22

What Candidates must include Candidate information sheet. Candidate information sheet. Original letter of appointment. Original letter of appointment. Evaluation letters from previous steps Evaluation letters from previous steps CV CV Personal Statement (if desired) Personal Statement (if desired) Copies of syllabi Copies of syllabi Evidence of primary load credit activity Evidence of primary load credit activity 23

What Candidates must include cont Physical documentation of creative activity Physical documentation of creative activity Copies of university-tabulated student opinion surveys Copies of university-tabulated student opinion surveys Dates of activities Dates of activities 24

Evaluation Criteria and Categories 25 Quality is Key

Has the Department definedQuality in the evaluation categories? The DEC must understand and apply the criteria in the contract. The DEC must understand and apply the criteria in the contract. The DEC mush have a collective understanding of what constitutes evidence of quality in each category The DEC mush have a collective understanding of what constitutes evidence of quality in each category 26

The criterion for evaluation shall be the quality of service in the following categories for teaching faculty Load credit activity (weight = 10) Load credit activity (weight = 10) teaching as well as non-teaching assignments as part of credit load Creative activity (weight = 5) Creative activity (weight = 5) 27

Criterion for Teaching faculty cont Productive Service to the Department and University (weight = 4) Productive Service to the Department and University (weight = 4) Professional Attendance and Participation (weight = 2) Professional Attendance and Participation (weight = 2) Years in rank. Years in rank. 28

Categories of Evaluation for Counselors and Librarians Load credit activity (weight = 10) Load credit activity (weight = 10) Quality of Professional Competence Quality of Professional Competence Professional attendance and Participation (weight = 5) Professional attendance and Participation (weight = 5) Productive Service to the Department and University (weight = 4) Productive Service to the Department and University (weight = 4) Creative activity (weight = 2) Creative activity (weight = 2) Years in rank. Years in rank. 29

Access to Personnel Files DEC members may review the personnel files of members to be evaluated. DEC members may review the personnel files of members to be evaluated. Files will contain all prior evaluations for renewal, promotion and tenure. Files will contain all prior evaluations for renewal, promotion and tenure. Call Paula Rice In HR x25568 to arrange a time to review the files. Call Paula Rice In HR x25568 to arrange a time to review the files. Members should review their own files periodically. Members should review their own files periodically. 30

Student Opinion Surveys The evaluation should be administered by a third party The evaluation should be administered by a third party Students must be appraised of the process and assured the completed survey will not be viewed by the instructor until after grades are posted. Students must be appraised of the process and assured the completed survey will not be viewed by the instructor until after grades are posted. 31

32 Questions?