Administrative Services Manager

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Presentation transcript:

Administrative Services Manager Craig M. Croner, CPFP City of Boise Administrative Services Manager

Justifying In-House PM Services Show the Universe

Justifying In-House PM Services Cost Methodology Fleet Uses Activity Based Cost Accounting Fleet Maintenance Costs are 2.8 million Fleet Separates these Costs into Five Categories Administrative 6% $175,842 Labor 37% $1,043,856 Parts 28% $785,901 Vendor/Sublet 28% $772,164 Fuel Administration 1% $27,758 100% $2,805,521

Justifying In-House PM Services Current Fleet Vendor Sublet

Justifying In-House PM Services Current Fleet Vendor Sublet Transmission & HD Engine Repairs $137,783 Body & Paint Repairs $87,228 HD Tire Replacement & Repair $94,596 Emergency Up Fits $326,657 Misc Other $130,900 $772,164 Vendor Parts Management Repair Parts $785,901 Total Vendor Sublet $1,558,065 Sublets are 56% of the total Fleet budget

Justifying In-House PM Services Fleet Asset Breakdown Eligible Assets 397 902

Justifying In-House PM Services Proposed Additional Maintenance Outsourcing 1299 Assets Number of Vehicles Requiring Specialized Technical Training or Procedures Fire / Police / Airport Emergency Vehicles Public Works / Parks Specialized Vehicles Budgeted Costs by Asset Type Specialized Vehicles = 902 $1,935,809 Non-specialized Vehicles = 397 $869,712

Justifying In-House PM Services Preventative Maintenance Breakdown

Justifying In-House PM Services Proposed Light Duty Maintenance Outsourcing History: Proposed Several Times in Past Three Years Sub-committee formed to evaluate Preventative Maintenance Program Hierarchy PM A 4 K 505 Services Annually $40,905 PM B 12 K 96 Services Annually $14,087 PM C 24 K 64 Services Annually $11,913 PM D 48 K 38 Services Annually $19,708 Each level above 4K requires additional technical skills and training

Justifying In-House PM Services Preventative Maintenance Cost vs Total Fleet Budget

Justifying In-House Out-sourced PM Service Analysis

Justifying In-House PM Services Potential Annual Savings Average in-house 4K service = $81.00 each or $40,905 annually. Due to low mileage and the PM hierarchy, Fleet performs 505 “4K” Services annually Average out-sourced 4K service = 72.00 each or $36,360 annually. 505 “4K” out-sourced or $36,360 annually. Potential Annual Savings are: $40,905 – $36,360 = $4,545

Justifying In-House PM Services Potential Annual Savings