Núria Benítez International Research Projects Unit UB-FBG December 2013

Universitat de Barcelona (UB) The UB is the largest of all the universities in Catalunya. The UB is ranked the first Spanish university in scientific quality and productivity. The UB develops all the activities related to the research in Europe through the International Research Projects Unit (OPIR). The Promotion Section of the OPIR is in charge of the pre-award assistance for EC programmes (and others). Management model and procedure: UB

Some Figures Running 7th Framework Programme Projects -Total coordinated projects:24 -Global amount:49 M approx. -Proposals: Over 750 (including ERC) -Funded Projects: 135 (2 more in negotiation) -Cooperation59 projects10 coordinated -Capacities11 projects 2 coordinated -People50 projects 2 coordinated -Ideas6 AdG9 StG 2 more in negotiation Some numbers

Fundació Bosch i Gimpera de la Universitat de Barcelona (FBG) In FP7 projects, FBG is considered as a third party of the UB, but not covered by Special Clause 10, since it doesnt perform any scientific or technical work in the projects. The FBG is a foundation integrated and controlled by the UB, and its not a subcontractor, since it belongs to the UB Group. The Financial Management Section of the OPIR is in charge of the post-award assistance for EC programmes (and others). Management model and procedure: FBG

Agility: the payment and transfer deadlines (to partners, etc.) are faster if theyre done by a Foundation than by a public administration. Why a UB Foundation is in charge of the european projects management? Staff specialization: people in charge of work can be selected under different rules that the ones imposed to a public administration. Their salaries can also be adapted to its knowledge and the development of its tasks. Less bureaucracy: a Foundation can develop its own procedures following functional criteria. Management model and procedure: FBG

Index Organogram General Frame 1. Promotion Section 2. Financial Management Section Management model and procedure

General Frame: Promotion Section 1. Promotion Section Dissemination of Information: calls for proposals, infodays around Europe, etc. Technical & Administrative Assistance (pre- award, including budgeting) Meetings & Workshops on European Research & Policies The Promotion Section belongs to the Universitat de Barcelona.

7 people: - 5 technicians distributed by thematic areas People involved in the Promotion Section: - 1 administrative - the head of section (also coordinator of the unit) General Frame: Promotion Section

2. Financial Management Section Administrative & financial management (post- award) Follow up of project development Financial Reports & Audits The Financial Management Section belongs to the Fundació Bosch i Gimpera de la Universitat de Barcelona. General Frame: Financial management Section

6 people: - 3 technicians for the FP projects People involved in the Financial Management Section: - the head of section - 2 technicians for other international projects General Frame: Financial management Section

Organogram

InformationResearcher OPIR Promotion Section UB Technical & Administrative Assistance Proposal Granted? Readjustment or Withdrawal OPIR Promotion Section UB Negotiation and Signatures OPIR Financial Management Section FBG Administrative and Financial Management NO YES Management model and procedure: Procedure

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