Promotion and Tenure Workshop for MUSM Faculty A Faculty Development Opportunity Mercer University School of Medicine 2012

Purpose of the Workshop To help faculty prepare a strong application for promotion and/or tenure To help faculty better assess their qualifications To help faculty better recognize their contributions to MUSM To help faculty recognize areas to strengthen

Planning for Tenure Candidates Faculty on the Tenure Track Should Determine your tenure clock as soon as you begin working at MUSM* Determine the latest date for initiating an application for tenure review Seek annual assessments of your progress *Probationary Period (tenure clock) is determined by initial appointment letter

Applying for Promotion and Tenure All Faculty Should Submit an Initial Letter of Intent for consideration of promotion and tenure by July 1 st (to Chair, copied to Dean) This LOI is brief and only needs to state intent to apply Submit as a typed document (not ) Can be withdrawn if full application is not ready by October

Know MUSM Requirements Get a copy of MUSM requirements Review the specific sections that apply to your application Talk to senior faculty

Know Your Department Requirements Review your appointment letter Talk to your Department Chair Get a copy of your Departments requirements and timeline Talk to senior faculty

Important Dates for Applicants July 1 –Notify Department Chair of intention to apply with copy to Dean (paper LOI): Late letters will not be accepted –Identify Departmental dates for review August 1 –Contact referees in advance of chair contact* –Chair should officially request letters from referees September 1 –Submit application to Department Chair* –Consult internal department guidelines for additional requirements *Recommendation

Important Dates for Applicants: October 1st FIRST WORKING DAY IN OCTOBER Deliver application to Deans office no later than 5:00 p.m. Application should be bound and in triplicate Deans office in Savannah or Macon

Qualifications Assessed for Promotion and Tenure Teaching Research and Scholarly Activities Service Provide philosophy and goals for each section

TEACHING Philosophy and Goals Instructional Responsibilities Include dates during current rank Evaluation of teaching ability Mastery of subject Understanding of teaching/learning process Skills with different instructional methods Ability to sustain effective student relationships Dedication to high academic standards

Teaching Assessments Different Responsibilities Can be Presented by the Applicant Tutoring Phases Teaching courses Presenting rounds Teaching clinical skills Facilitating resource sessions Other

Teaching Assessments Different Responsibilities Can be Presented by the Applicant Advising Evaluating students written, oral Evaluations from students & others Designing curriculum Other teaching skills

Research/Scholarly Activity Assessments Successful Applicants Present Philosophy and Goals A sustained development of a research focus Validation Fundability Peer-presentations Invited presentations Peer-reviewed publications

Research/Scholarly Activity Assessments Successful Applicants Present Published contributions Published abstracts Research and program support Books, book chapters Presentations before professional groups

Research/Scholarly Activity Assessments Successful Applicants Present Unpublished contributions Teaching/curricular materials Computer assisted instruction Visual learning tools Other non-print materials Other scholarly documents Successful Applicants Demonstrate an Area of Expertise

Service Applicants Can Demonstrate Service in One or More Areas Philosophy and Goals Administrative Clinical Community-based Good citizenship To MUSM Representing MUSM

SERVICE-ADMINISTRATIVE Include roles and dates of service Evaluation of administrative service abilities Accomplishments Evaluations Consultations

SERVICE-CLINICAL Clinical service Include roles/responsibilities/extent Include dates of service Evaluation of clinical service abilities Accomplishments Evaluations/assessments

SERVICE COMMUNITY- BASED Community-based service responsibilities Include roles/responsibilities/extent Include dates of service Evaluation of community-based service abilities Accomplishments Evaluations/assessments

SERVICE-GOOD CITIZENSHIP Includes good citizenship to MUSM and good citizenship representing MUSM School and University Participation Professional/Society organization participation Include roles/responsibilities/extent Include dates of service Include accomplishments

Service Assessment Successful Applicants Demonstrate Mastery of skills: Participation Leadership Effectiveness Ability to sustain professional interactive relationships Dedicated to high standards

VALIDATION is REQUIRED Demonstrated validation (Associate Professor) Sustained excellence (Professor) In teaching, scholarly activity, and service Area of general and focal professional expertise Recognition of professional expertise Local State Regional National/International

Five Faculty TRACKS Academic Research Clinical Community Library Four Ranks (Plus One) Instructor Assistant Professor Associate Professor Professor Plus Emeritus

Minimum Requirements Vary According to Track Academic:TeachingScholarshipService Clinical:TeachingService Scholarship Community: TeachingService Scholarship Research:Scholarship Service Teaching Library:TeachingService Scholarship

Rank Advancements Occur by Progression Instructor Assistant Professor Assistant Associate Professor Associate Professor

Committee Review Instructor Assistant Professor Applicants Demonstrate Doctoral Degree or Board Certification Teaching aptitude Potential for Developing Research/Scholarly Activity Interest in Service to/for MUSM Full application not required Promise of Development

Committee Review Assistant Associate Professor Professor Applicants Demonstrate Teaching Commitment Research/Scholarly Activity Service to/for MUSM Promise of Continual Development

Committee Review Associate Professor Professor Applicants Demonstrate Sustained Teaching excellence Sustained Research/Scholarly Activity Sustained Service to/for MUSM Recognized Academic Professional

Tenure Eligibility Associate Professors and Professors on the tenure track Full-time status Assistant Professors on the tenure track must apply by the fifth year An Associate Professor or Professor in the tenure track must apply by the third year Applying one year early is often helpful

Tenure Merit based Determined by the aggregate consideration of: Quality of teaching Education and experience Professional achievement and scholarship Responsible participation in group deliberative processes Professional responsibility and service to the school and community

Accomplishments Considered for Rank Advancement and Tenure Contributions since arriving at MUSM Contributions since last advancement Complete review of professional career* * Review your initial appointment letter to determine eligibility for early tenure or promotion

Applications

Completing an Application Start early Keep records Detailed annual reports Document activities Keep curriculum vita current

Completing an Application Organize Teaching Research/Scholarly Activities Service Review guidelines early Maintain a list of referees

Guidelines for Recommendations Referees Confidential assessment of faculty member Same area of expertise as faculty member Higher academic rank Balance of internal and external referees Regional, national, international reputation Includes Chair of any secondary appointment Submitted Directly to the Dean

Referees Request is made by the Department Chair in writing to each referee Template use is recommended Should be asked to evaluate faculty member in the areas of teaching, research/scholarly activity, and service Referee should comment on the entire record based on the MUSM guidelines Return the evaluation directly to the Dean

Referees Applicant should contact referee Provide a complete curriculum vitae Provide referee with MUSM standards Provide department standards if applicable

5 Pitfalls to Avoid Failure to communicate with department chair (early) Failure to understand MUSM expectations All three areas not adequately addressed Teaching – Scholarship – Service Failure to prepare an effective application Application is disorganized Application is incomplete Failure to meet deadlines

Need Help? Associate Dean for Faculty Affairs Chair Of Promotions and Tenure Committee Members of the Promotions and Tenure Committee Senior Faculty who are aware of the current guidelines

QUESTIONS