October 9, 2004 Voting Cards – please pick up your voting cards from Brian, or Ken. Sign for your card. You will have one vote per lot. If you haven’t paid your dues please see Barb Aven. Please Note: Only paid members will be able to vote. Ask people to pick up their voting cards. 11/30/2018

Agenda Oct. 09, 2004 Roads presentation Discussion By Katrina Watts Discussion CWB community Motion’s and decision if need be Please hold your questions until the end. 11/30/2018

Roads in question Robert Drive, Holiday Lane, Crystal Drive, Sylvia Drive 11/30/2018

Road Reports Summary August 1999 Engineers Report August 2003 Roads Committee August 4, 2003 Emergency Vehicle August 18, 2003 Emergency Vehicle Access Planning and Dust Suppressant Subcommittee August 18, 2004 RAP – Recycled Road Base September 7, 2004 Five year plan for private gravel roads in CWB Engineers Report – created by Cam Scot summary of conceptual options for lanes in CWB Road Committee – Recommendations for each lane in CWB. Emergency Vehicle – Report on how to improve each lane so that the Fire Truck and other emergency vehicles may travel down our roads. Emergency Vehicle Access – Recommendation of dust suppressant – magnesium chloride Recycled Road Base – RAP costly and does not last Five year plan for private gravel roads – recommendations what to do with crystal drive. Lime rock. 11/30/2018

Roads Options Discussion by Executive on the following: Option #1 - Do Minimum Option #2 - Gravel with Dust Suppressant Option #3 - Chip Seal Option #4 – Paving/Asphalt Option #5 - Blocks/Vegetation The following options where discussed at our last executive meeting. 11/30/2018

Option #1 - Do Minimum Do Minimum to the roads – except general maintenance Leave them as they are Gravel – fill potholes Dust suppressant Pros: Little cost to maintain $1.5k per year Roads budget maintained through current dues Ambiance – Country style road Cons: Upkeep each year Water problem not addressed 11/30/2018

Option #2 – Gravel and crowing of road with Dust suppressant Gravel base crowning of road, and binding with Dust Suppressant Pros: Maintains the country style road ambiance Water will be addressed Long time lasting at least 5 years Cons: Cost approx $27k Crowning, ripping and hauling of chip seal and preparing the roads properly Dust Suppressant applied with the proper solution will last 8 - 12 months. Cost approx $800 per season 11/30/2018

Option #3 – Chip seal Chip seal Cannot seem to find a company to apply this product Last chip sealed - time of upper roads deeded to the county. Engineer – Whatcom County Roads relinquished to the county Whatcom County – Ron and I visited the Whatcom County engineers to check into the possibility of chip seal. Whatcom County would take our roads into their maintenance program, if the roads were brought up to standard – 26’ wide, 20’ and 3’ each side of the road. They would then chip seal the roads for us, but they would be brought into the county. 100% agreement would have to be made by each home owner, and then the request would go before their board, and when approved an engineer would be sent from Whatcom county to advise us on what had to be completed before they would take them into the county program. This may put up the taxes in the area? 11/30/2018

Option #4 - Paving Paving Pros: Cons: Long lasting Roads will have proper base and run off for water Cons: Speed will be a factor Ambiance of the country style road gone. High Cost - $35k CDN 11/30/2018

Option #5 – Blocks/Vegetation Pros: Great ambiance Cons: Very costly - $36k – 57k. CDN Upkeep of vegetation overgrowth Road will not stay level Hard to walk on Cement blocks, grass, and gravel. On material, called Goipia comes from the U.K and is in the tile form at a cost of $19.62M2 prices, translates to $34,000 plus taxes and duties for our needs. Another product comes in a roll from the US and translates to $57,000. 11/30/2018

Approximate Cost Range (rounded to nearest $100) Approximate Costs Category General Description Approximate Cost Range (rounded to nearest $100) All lanes combined 1 Gravel surface Up to $27k 2 Paved surface $23k to $35k 3 Concrete tracks & or blocks $31k to $57k Approximate Costs taken from the Cam Scott Roads Report 1999 but with some updated figures 11/30/2018

Questions What should we do? Price Pave - Asphalt Gravel with dust suppressant Do minimum – yearly maintenance Price Up to $27k or more 11/30/2018

Questions continued How should money be raised? The motivators? Increase yearly dues Impose a one time Levy The motivators? Health and safety Nuisance dust Surface water control 11/30/2018

Summary on choices Option #1 - Do Minimum - yes Option #2 - Gravel with Dust Suppressant - maybe Option #3 - Chip Seal – no Option #4 – Paving/Asphalt - maybe Option #5 - Blocks/Vegetation – no too costly The Executive’s recommendation would be #2 – Gravel with Dust Suppressant. 11/30/2018

Paving The cost for this product includes: Ripping and hauling away of chip seal Preparing a road sub base Crowning Material, equipment, and man powers for paving Cost $35k and up 11/30/2018

Gravel with Dust Suppressant The cost for this product includes: Ripping of chip seal and hauling away Preparing the road surface Road mix, and binding (lime rock?) Equipment, and man power Dust suppressant added extra Cost up to $27k 11/30/2018

Budget on Hand Income and GIC for year 2004-2005 Income $3,511.42 GIC $2,500.00 Total $6,111.42 11/30/2018

Levy per house holder (93) Paving ($35k) Levy – over 5 year period $35k / 93 = $376 / 5 = $75 per year One time levy – $376 Gravel – dust suppressant ($27k) Levy – over 5 year period $27k / 93 = $290 / 5 = $58 per year One time levy – $290 11/30/2018

Do minimum road care Recommendation for a Director to hold the position of Roads Maintenance Head Each year this head will organize the filling of potholes, and crowning of roads in need. (Spring) Each year this head will organize the application of dust suppressant. (Spring) 11/30/2018

Discussion Open for Discussion Voting Cards – please pick up your voting cards from Brian, or Ken. Sign for your card. You will have one vote per lot. If you haven’t paid your dues please see Barb Aven. Please Note: Only paid members will be able to vote. 11/30/2018