Educational Portfolio - Your Secret Weapon in Promotion Corey Heitz, MD – Virginia Tech Carilion School of Medicine Gloria Kuhn, DO, PhD – Wayne State School of Medicine Lawrence Kass, MD – Penn State Hershey Medical Center Douglas Ander, MD – Emory University School of Medicine

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Outline What is an educational portfolio? What to save, how to save it Importance of peer evaluations Modifications for promotion Open discussion

Educators Portfolio -What? Everything you do more than a CV

Education Portfolios -Why? What you do mattersWhat you do matters -Mel Herbert

Contents Philosophy of Education Activities Summaries Examples/EvaluationsAwards/Recognition Faculty Development Publications

Format Options File folders Electronic folders E-PortfoliosProprietary/institutional

What and How Douglas Ander, MD Emory University School of Medicine

Golden rule: what is your institutions requirements? Find them Read them Learn them Follow them

Be Proactive 7 years of teaching (minimum) – What did you eat for dinner last night?

Process defines components Preparation Curriculum Faculty development Course Who How many Assessment Curriculum Students Self Results Scholarship Student success

Preparation Curriculum development Faculty development

Teaching Activities Description of teaching activities in which the candidate is engaged – Number of students and hours

Assessment Documentation of the assessment Description of how the assessment was conducted – The criteria, the method of assessment, the identity of the evaluators

Levels of Evaluation Reaction/Satisfaction Feeling Learning/Knowledge Knows Transfer/Behavior/Actions/ Abilities Shows How Results/ Performance /Impact Does Example: Survey of participants satisfaction Example: Pre/post-survey or assessment Example: Surveys Observations Example: Outcomes measures (Patient, quality, uses, etc.) Kirkpatrick and Miller s triangles: Adapted from Turner & Dewey, APA Annual Meeting New Orleans, LA

Results Publication Presentation Success of learners

Evidence of QuantityEvidence of Quality Make notes in this column about individual teaching activities For each teaching activity, note what evidence exists regarding quality of that teaching Quantity and Quality Worksheet Turner & Dewey, APA Annual Meeting New Orleans, LA

Other Items Description of educational activities in professional organizations Awards for outstanding performance Letters from internal and external reviewers that specifically evaluate the candidates teaching List of significant teaching materials prepared or edited by the candidate (not biomedical research publications) Public service activities oriented to education Students supervised by the candidate and information about their current employment status A list of courses and self-instructional activities taken to improve teaching skills

Approaches to How Hoarder approach – Save everything – If you dont document NO credit Multiple files (redundancy) – Paper file folder – Document folder for electronic – folder Print outline of teaching portfolio – Track items as they occur

Peer Evaluations Lawrence Kass, MD Penn State Hershey Medical Center

Every Institution has slightly different requirements for P&T (and you must know yours) but…

The candidate for promotion must demonstrate accomplishments in: Scholarship of research and creative accomplishments Service, and the scholarship of service to the University, society, and profession Patient care Scholarship of teaching and learning

Scholarship of Teaching and Learning Faculty input concerning the evaluation of teaching effectiveness, including any statements from colleagues who have visited the candidates classroom and evaluated his or her teaching, or who are in good position to evaluate outreach-based instruction or advising Penn State University, Promotion and Tenure application, section on Scholarship of Teaching and Learning

Scholarship of Teaching and Learning Peer review shall consider a range of teaching activities including, but not limited to, the development of materials such as case studies and class assignments, course or teaching portfolios, advising, research collaboration, and graduate student mentoring. Internal letters about teaching effectiveness should be included in this section. Penn State University, Promotion and Tenure application, section on Scholarship of Teaching and Learning

Scholarship of Teaching and Learning Each candidate is judged on his/her abilities in teaching. There must be documentation of teaching activities and good to excellent evaluations of performance from students, peers, block or rotation directors, administrators, or others. Innovation and creativity is expected. Participation in teaching efforts in a leadership role is expected. Teaching awards are evidence of excellence. Virginia Tech Carilion School of Medicine, Faculty Handbook and Bylaws, section on Promotion and Tenure

Are you collecting your data? Lecture evaluations Course reviews

Promotion Gloria Kuhn, DO, PhD Wayne State School of Medicine

Purpose of Portfolio Archive Inclusive Growth in Expertise Productivity Value 29

Functions Archive Employment Evaluation / Negotiation – Resources – Protected time / training – Raise in salary, bonus Reflection 30

Big Day

Components Curriculum vita Portfolio Letters of recommendation

Steps Allow time !! 1. Read guidelines 2. Look at examples of portfolios 3.Read yours 4.Think! 5.Revise 6.Advisor 7.Revise

Information Institutions policies – Length and contents – Date of submission Finding – Faculty affairs office – Workshops – Online – Promotion tenure committee

Purpose of Portfolio Best of the Best Showcase Expertise Productivity Value 35 Promotion!

Read Reflect Goals Accomplishments Most proud of Growth in expertise

Narrative Value and Expertise Teaching Service Scholarly activity Growth

Winnow Expertise Productivity Value Success

Contents Teaching Activities Narrative CV Examples of work (artifacts) 39

Promotion Inclusive Selective Teaching Scholarship Service –Clinical –Specialty 40

Promotion Portfolio Proof – Expertise – Value – Merit

Promotion 5-7 years Archive (1) – Teaching – Activities – Recognition – Examples 42 Expertise Value Adviser (3) Winnow (2)

Endeavor Thought Time Reflection Advice

Questions/Discussion

Thank you heitz.leichtman.org/portfolio