Moving Forward with Accessibility 2017 Moving Forward with Accessibility Gaeir Dietrich  HTCTU Director gdietrich@htctu.net www.htctu.net 11/30/2018 www.htctu.net www.htctu.net * Access to IT www.htctu.net 1 1

Design Idea Designing for people with special needs adds functionality for all of us! Universal Design

Expanded Perspective The first grader’s perception of same and different TV Raman and the middle

Principles of UDL UDL: Universal Design for Learning Present content and information in different ways Provide multiple means for students to express what they know Provide multiple means to engage learners

Nexus Designing for all learners and designing for accessibility complement each other! 11/30/2018 www.htctu.net

Concrete Applications How do I…? Concrete Applications

Better Communication Learning to consider the needs of individuals with disabilities segues into learning to better communicate to all learning styles There are times when all of us are functionally blind or functionally deaf. TV Raman 11/30/2018 www.htctu.net

Strategies Strategies to assist individuals who are deaf or hard of hearing also benefit those whose listening skills are poor Strategies to assist individuals who are blind also benefit those with low visual skills or who are easily distracted 11/30/2018 www.htctu.net

Compensating for Hearing Speak looking directly at the person Do not stand with the light behind you Build in pauses Use gestures Include captions

Compensating for Vision Use concrete terms Avoid this, that, here, there, thing Meaningless! “Get that thing over there.” “You can see that….” “Set both factors equal to zero and solve.” Provide e-text so that students can hear materials aloud

Speak to the “Do-ers” “Walk” them through the steps Make sure they know where to go and what to do when they get there Include “activity-based” homework and assessment when possible

And Make sure your documents, software, apps, and learning objects are accessible! 11/30/2018 www.htctu.net

What Does Accessible Mean? The W3C Is Your Friend!

What Does Accessible Mean? Non-technical definition Usable by someone who… Cannot use a mouse Cannot hear Cannot see Cannot easily distinguish color differences Uses assistive technology (adaptive hardware and software) to access the system 11/30/2018 www.htctu.net

What Does Accessible Mean? Moving Forward with Accessibility 2017 What Does Accessible Mean? Technical definitions WCAG 2.0 Level AA Good checklists available W3C Checklist http://www.w3.org/WAI/WCAG20/quickref/ WebAIM http://webaim.org/ 11/30/2018 www.htctu.net www.htctu.net

Document Access in a Nutshell Moving Forward with Accessibility 2017 Document Access in a Nutshell PDFs Text-based (searchable) Based on a well-structured Word document using styles Graphics include alt text Good color contrast Run accessibility wizard Post PDF and RTF 11/30/2018 www.htctu.net www.htctu.net

Slightly More Nutshell Moving Forward with Accessibility 2017 Slightly More Nutshell Videos Captioned Good practice to also include transcript Strategy for audio description when required Software and apps Must be accessible (talk to the vendors!) 11/30/2018 www.htctu.net www.htctu.net

Instructional Materials Online Moving Forward with Accessibility 2017 Instructional Materials Online All online instructional materials need to be accessible PDFs PowerPoint presentations Podcasts Videos Build in accessibility before putting the material online! www.htctu.net 18 www.htctu.net * Access to IT www.htctu.net 18 18

Strategy for Success 11/30/2018 www.htctu.net

Access & Accommodation The degree to which the built-in infrastructure already meets an individual’s needs Accommodation The additional one-on-one support that may be needed to work for that one individual 11/30/2018 www.htctu.net

Both! Both access and accommodation are legally mandated by state and/or federal laws 11/30/2018 www.htctu.net

Moving Forward with Accessibility 2017 Legal Requirements Section 504 Federal law Follows the money Requires individuals with disabilities be provided with auxiliary aids and services (accommodations) Equally effective communication Section 508 California state law Requires accessible infrastructure www.htctu.net

Moving Forward with Accessibility 2017 Analogy Section 504 An individual who is deaf requests that all training videos be captioned Section 508 New videos must be captioned before being shown for the first time 11/30/2018 www.htctu.net www.htctu.net * Access to IT www.htctu.net 23 23 23

Moving Forward with Accessibility 2017 Comparison Section 504 Accommodation Based on person’s request and preference ADA/Section 504 compliance officer usually assists Begins where 508 ends Section 508 Access No prior request needed—”open door” All E&IT purchases are affected for entire organization Ends where 504 begins 11/30/2018 www.htctu.net www.htctu.net www.htctu.net * Access to IT 24

Access vs. Accommodation 11/30/2018 www.htctu.net

Moving Forward with Accessibility 2017 United We Stand Access and accommodation work together It’s a continuum Not fully accessible? Accommodate. But beware… Some technology cannot be accommodated! 11/30/2018 www.htctu.net www.htctu.net * Access to IT www.htctu.net 26 26

Moving Forward with Accessibility 2017 Working Together Buy accessible products Create/purchase accessible media Documents, videos, learning objects Individual accommodations may still be required Good News! An accessible infrastructure will make providing accommodations far less difficult and less expensive! 11/30/2018 www.htctu.net www.htctu.net * Access to IT www.htctu.net 27 27

Saving Money on Campus Provide free AT in all campus PC labs Balabolka (document access, TTS) Natural Reader (simple document TTS) NVDA (free screen reader) Provide more sophisticated solutions in PC labs upon request Install JAWS (screen reader) and Kurzweil (document reader) upon request

Moving Forward with Accessibility 2017 Risk Management The more long-lasting and broadly available, the more things need to be accessible One-use materials or very limited availability, the more can rely on accommodation 11/30/2018 www.htctu.net www.htctu.net * Access to IT www.htctu.net 29

Risk Management on the Web High risk Public-facing pages Forms Any pages that students must use Registration, financial aid, homework Low risk Areas locked behind a portal where accommodation can be easily accomplished when necessary 11/30/2018 www.htctu.net

We’ve Got Your Back! Accommodation is always the back-up plan for access! Create and buy E&IT that is as accessible as possible When access falls short…accommodate! But remember: Accommodation is almost always more expensive and can be time consuming! 11/30/2018 www.htctu.net

How will you accommodate? Can still use materials that are not fully accessible, as long as you can accommodate individual needs in an equally effective manner Make accommodation planning part of the design strategy and buying decisions! 11/30/2018 www.htctu.net

Moving Forward with Accessibility 2017 And Remember Do not require technology (software or hardware) that cannot be accommodated! In other words, if it is impossible to make the technology equally as effective for all users, do not require it of all users. 11/30/2018 www.htctu.net www.htctu.net * Access to IT www.htctu.net 33

Universal Inclusion at Work Creating Access 11/30/2018 www.htctu.net

Beyond Access We can go beyond access to inclusion Example of welcome and accessibility statement for an online course from Sheryl Burgstahler, DO-IT Director http://www.washington.edu/doit/ 11/30/2018 www.htctu.net

Sheryl Burgstahler, Ph.D. This course is designed to be welcoming to, accessible to, and usable by everyone, including students who are English-language learners, have a variety of learning styles, have disabilities, or are new to online learning. Be sure to let me know immediately if you encounter a required element or resource in the course that is not accessible to you. Also, let me know of changes I can make to the course so that it is more welcoming to, accessible to, or usable by students who take this course in the future. 11/30/2018 www.htctu.net

To Learn More

UDL Movement CAST Natl Ctr of Universal Design for Learning www.cast.org Natl Ctr of Universal Design for Learning http://www.udlcenter.org/ Sonoma State University http://enact.sonoma.edu Colorado University Boulder https://assett.colorado.edu/

Learning from Others W3C Guidelines DO-IT (University of Washington) WCAG (Web Content Accessibility Guidelines) 2.0 http://www.w3.org/TR/WCAG20/ DO-IT (University of Washington) http://www.washington.edu/doit/ WebAIM http://webaim.org/ www.htctu.net

Digital Media DCMP Captioning Key NCAM – STEM WGBH – Web Media http://www.dcmp.org/captioningkey/ NCAM – STEM http://ncam.wgbh.org/experience_learn/educational_media/stemdx/guidelines WGBH – Web Media http://ncam.wgbh.org/invent_build/web_multimedia/accessible-digital-media-guide/guideline-h-multimedia 11/30/2018 www.htctu.net

One Site for Free Assistance @ONE: Course on accessibility for online ed Sidekick www.toolsthatinspire.com 11/30/2018 www.htctu.net

Questions? Gaeir (rhymes with “fire”) Dietrich gdietrich@htctu.net 408-996-6047 Time of the essence? Please contact our front office staff Erika Owens eowens@htctu.net 408-996-4636