802.11 2nd Vice Chair’s Report - May 2011 doc.: IEEE 802.11-11/0051r2 May 2011 802.11 2nd Vice Chair’s Report - May 2011 Date: 2011-05-03 Authors: Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 Introduction This presentation is a status update on attendance, membership, balloting and documentation matters. If you are new to 802.11, read document 11-10/0274: (https://mentor.ieee.org/802.11/dcn/10/11-10-0274-00-0000-802-11-new-participant-introduction.ppt) That document covers material every 802.11 member needs to know: Places to look for information, Policies and Procedures, Patent Policy, WG Guidelines, Network, Attendance, Membership, Documentation, Reflectors Adrian Stephens, Intel Corporation

802.11 Assigned Numbers Authority (ANA) May 2011 802.11 Assigned Numbers Authority (ANA) The 802.11 ANA is Adrian Stephens The purpose of the ANA is to ensure we have no conflicts for numbers between parallel 802.11 developments. Such a conflict has the potential to create interoperability problems. The ANA Process: Request by TG Editor (or TG chair) to ANA ANA checks for conflicts with TG Editors ANA issues revised spreadsheet showing any changes Adrian Stephens, Intel Corporation

ANA - 2 The latest database is 11-11/0270r3 (2011-05-09) May 2011 ANA - 2 The latest database is 11-11/0270r3 (2011-05-09) Changes since last meeting: TGad allocations (Public Action Frames) TGs allocations (MIB) Adrian Stephens, Intel Corporation

Current Membership Status May 2011 doc.: IEEE 802.11-11/0051r2 May 2011 Current Membership Status Status Number Aspirant 117 Potential Voter 42 Voter 315 Definitions: Aspirant: a member who has attended 1 qualifying meeting Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend Data as of 2011-01-14 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Voting member changes May 2011 May 2011 doc.: IEEE 802.11-11/0051r2 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 Balloting Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of 802.11 at the time the ballot first reaches 75% approval. I get asked all the time “should I vote on this ballot” The answer is “go check the voters list published with each and every ballot”. There’s a link on the 802.11 home page during the ballot. Every ballot, a number of people who are not eligible to vote try to do so. We weed these votes during an audit of the results. Use only the template spreadsheet upload to submit comments The voting tool supports other options – don’t use them We need this to collect additional data, e.g. “must be satisfied” per comment Each ballot, several people don’t follow these instructions, and the WG officers have to determine how to treat the comments. Use your 802.11 Secret Member ID Ask Adrian for your number if you’ve lost it Using the wrong voters ID can overwrite the votes of other members. Every ballot a few people vote using their SA-Pin, or some other inexplicable number. At worst they vote using the wrong ID, a different email address, and a new variant of their name. The WG officers have to do an audit and correct these errors. Adrian Stephens, Intel Corporation

Recording Attendance Record attendance using this URL: May 2011 doc.: IEEE 802.11-11/0051r2 May 2011 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working email address do not remove your email address from the account Use the email address associated with that web account when registering attendance If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Record attendance using this URL: http://newton.events.ieee.org Click the “802.11” attendance link on the left hand side Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Session graphic May 2011 May 2011 18 Normal slots, 2 Extra slots doc.: IEEE 802.11-11/0051r2 May 2011 Session graphic May 2011 Register once 18 Normal slots, 2 Extra slots 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-11/0482r1 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 Online Calendar This session’s meetings are also shown on the 802.11 calendar on the 802.11 home page (http://www.ieee802.org/11). This is a Google calendar “802_11_calendar@ieee.org” There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will probably not be updated during the meeting. Adrian Stephens, Intel Corporation

Documentation May 2011 May 2011 doc.: IEEE 802.11-11/0051r2 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Local File Document Server information May 2011 doc.: IEEE 802.11-11/0051r2 May 2011 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents   Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Synchronizing while at the meeting May 2011 Synchronizing while at the meeting Particularly important when external bandwidth is limited and unreliable Use anonymous ftp Host: ftp://newton.events.ieee.org User: anonymous Password: <your-email-address-here> Destination directory: /802.11/10 Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. Adrian Stephens, Intel Corporation

Email Reflectors May 2011 May 2011 doc.: IEEE 802.11-11/0051r2 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 doc.: IEEE 802.11-11/0051r2 May 2011 Reflector Requests There is an email reflector for the working group, plus one for each task group. Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter. To change your access, visit the reflector request page: http://www.ieee802.org/11/Reflector.html Gathers information and sends an email to Vice Chair If you change email address – please let me know. I will perform a global change to the list servers. Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 Backup Adrian Stephens, Intel Corporation

Membership – Historic Data May 2011 Membership – Historic Data Adrian Stephens, Intel Corporation

Documents – historic data May 2011 Documents – historic data Adrian Stephens, Intel Corporation