101760: You Get a Tile, You Get a Tile, You Get a Tile!! Jessica Becker 7/19/18

Agenda About Savannah River Nuclear Solutions (SRNS) Approach for Fluid Navigation Gathering Requirements Configuration Approach Tips Post Go-live User Experience

About Savannah River Nuclear Solutions (SRNS)

About SRNS Savannah River Nuclear Solutions, LLC. (SRNS) is the Management and Operating Contractor for the Department of Energy (DOE) Savannah River Site (SRS) near Aiken, SC. SRNS, a Fluor Partnership with Newport News Nuclear and Honeywell, employs about 5,000 people. The DOE’s 310-square-mile SRS is located in the central Savannah River region of South Carolina. The Site has over 15,000 acres devoted to industrial facilities, research laboratories and supporting infrastructure.

About SRNS SRNS is responsible for: The Site’s nuclear facility operations, with the exception of the liquid waste facilities; The Savannah River National Laboratory Environmental stewardship and cleanup Disposition of nuclear material All administrative functions SRS processes and stores nuclear materials in support of national defense and US nuclear nonproliferation efforts. The SRS also develops and deploys technologies to improve the environment and treat nuclear and hazardous wastes left from the Cold War.

About SRNS PeopleSoft Platform Recent FSCM Update FSCM since Oct 2011 HR since 2002 Current version FSCM- PI 26 HRMS- PI 25 (update in progress) Current PeopleTools version- 8.56.07 Recent FSCM Update PI 19 to PI 26 (full image update) PT 8.54 to 8.56 Database upgrade 11.2.04 to 12.1.02 51% of site population is Baby Boomer, 27% is Millennial Managed on premise Number of Users FSCM- 8,500 HRMS- 7,000

Approach for Fluid

Fluid Navigation Only Meaning Homepages, Tiles, NavBar only Classic pages Due to in house skill set Due to issues with Classic+ Phased approach to implementing Fluid pages in the future

Gathering Information What is the “right” way to implement? Conferences PeopleSoft Info and YouTube My Oracle Support Community Quest and other User Groups Oracle on-site training

Gathering Information Analysis of delivered Homepages and Tiles Not all delivered functions are used Require deeper analysis of delivered functionality

Gathering Information Options discussed No Homepage or Tile (force user to use Favorites and NavBar) Two Homepages (one for FIN, one for SCM) with Tiles One Homepage with Tiles by job function Roles and Responsibilities Allow users the ability to personalize Homepages Tile configuration completed by Security Administrator Decision: One Homepage, Tiles by Job Function.

Gathering Requirements

Approach Goal was for each Tile to contain 80% of pages needed to perform job function Tiles to be secured by Role Page level security invoked from Role/Permission list Two fixed and required Tiles System Message- Content Reference to URL to internal PeopleSoft Help page Approvals/Worklist- Content Reference to Worklist (remember, no Fluid pages…)

Approach Who What When How SMEs/Business Analysts from various business areas What Defined Job Function/Tile name Defined pages to populate Navigation Collection (folder structure, order) Defined WorkCenter as Tile When One week timeframe! How Various methodologies, providing pages, role and navigation Consolidated spreadsheet turned over to Security Admin for configuration

On average, users have 4 Tiles. Most that a user has is 14. Approach Done in Excel Example from our Procurement SME This was sufficient for Security Admin to build Tiles On average, users have 4 Tiles. Most that a user has is 14.

Configuration Approach

Configuration Approach Configured by Security Administrator Published by Security Administrator Configured via Tile Wizard Configured ZX indicator to isolate “custom” Tiles Two fixed and required Tiles, all others are optional

Configuration Approach Basic Information Title- Job function defined by SME Data Source Information Image Nav Collection Collapsible Target Page Information Content References Secured by Role Tile Display Properties 1x1 Delivered Images Repository: Homepage only

Configuration Approach Only configured in lower environments Migrated to Production using ADS App Designer project to migrate portal registry structures (i.e., Content References, Folders and Related Definitions) For this project, a total of 411 objects were moved via the App Designer project. Finished product!!

Tips

Selecting Images Not user friendly to select delivered images Developed code to preview image when selecting

Selecting Images- Custom code

Selecting Images- Custom code

Selecting Images- Custom code

Selecting Images- Result of code

Selecting Images- Vote up Idea! MOSC Idea- Display Fluid Tile & Other Graphics on a Page

Testing SQL developed to identify users and access to Tiles Thorough unit testing based on SQL Thorough acceptance testing

Users adapted better than expected Loss of Breadcrumbs Major angst for users Mitigation Training on Global Search Find Object Navigation Custom query with menu navigation Users adapted better than expected

Post Go-live User Experience

Survey Gizmo Approximately one month after implementation, sent Survey Gizmo to all users. Quantitative questions to gather data to calculate cost savings Example Questions: How often do you use the PeopleSoft FSCM Tiles? How much time (in hours) do the PeopleSoft FSCM Tiles save you per week compared to how you navigated previously? How often do you find a commonly used page in a Tile? How easy is it to identify which Tile(s) are pertinent to your job functions?

Please complete a session evaluation Session ID: 101760 Contact Info: Jessica.Becker@srs.gov Tel: 612.701.7078