Charlotte Juul Hansen, cjh@dst.dk Item 5: NSI participation in international technical assistance activities Practical aspects as an implementing Twinning partner Charlotte Juul Hansen, cjh@dst.dk

International Consulting Unit Responsible for statistical capacity building projects Develop project proposals and contracts Coordinate and manage project implementation and reporting Search new project opportunities Four staff Three project leader/coordinators One financial controller Cooperation with other units Statistical production units / IT division, Finance, HR

Twinning cycle Fiche Concept & consortium Final reporting Proposal Selection Project Decision Contract + Workplan

Our people in Twinning projects Short-term experts Consortium partners and individual experts Resident Twinning Adviser Project assistant and interpreter/s Project leader Financial controller

Short-term experts Finding the right experts Getting management approval Training course Start-up, mid-ways and closing meeting Project guides and guides to International Consulting Two-ways ongoing information sharing Satisfaction survey Consortium partners and individual experts

Resident Twinning Adviser Finding the right candidate Contractual arrangements (regulated by Danish law), tax issues and health insurance Internal training of the RTA RTA settling in beneficiary country Ongoing close cooperation Return of the RTA in due time

Project assistant and interpreter/s Finding the right people (procurement procedure) Contractual arrangements Building up a feeling of teamwork

Project leader Identifying the project leader Overall responsibility Close cooperation with RTA, project team, consortium partners, beneficiary institution, EUD, local ministry responsible for TW

Overall financial principles Twinning is in principle non-profit-based – MS partner should contribute Quarterly internal financial reporting Registration of the time, staff use on each project to calculate overall project costs All direct costs (reimbursed by the Twinning budget and those which are not) => Calculate own contribution. Usually about 15% Project budget, quarterly financial accounting/reporting and keeping track of “underspending”

Financial transactions Example of project costs transactions under the Twinning budget Payment of local staff (assistant, interpreter/s) Payment of individual experts RTA costs (accommodation, school fees, etc….) …. Project costs transactions not reimbursed by Twinning budget Wi-Fi, cell phones, lap tops, office supplies, heaters, printing reports, water/coffee to experts, bank fees, currency loss… Preparation, follow-up and travel time – not covered by fee Advanced payment to consortium partners Local bank accounts vs bank account in Copenhagen

Project documentation Project website, Facebook Keeping original documents for at least 7 years Audit after project has been concluded

Travel logistics Travel arrangements Short-term experts travelling account upon return

Thank you very much!