Building a Cross-Campus, Collaborative Academic Success Intervention for First Year Students at OSU Susie Brubaker-Cole Associate Provost for Academic Success and Engagement Kerry Thomas Academic Advisor College of Liberal Arts Oregon State University Kerry

Unifying academic advising approach across units Overview Unifying academic advising approach across units Proactively connecting students with academic support according to individual needs who are at high risk of attrition Low-Tech Analytics to identify and track students Consistency across multiple, decentralized advising sites Campus Partnerships Advising= retention and success Initial results and assessment strategy Susie

Where are our first year students at when they enter college? Characteristics? Concerns? What do they know? What do they need to learn? Kerry

History of Advising at OSU Decentralized- advising in silos Weak connections between support systems Stagnant retention rates and a persistent achievement gap across student demographics Lack of consistent, data-informed process and proactive connections Susie

Intervention Partners Key Partnerships Process Partners Core team: Advisors, Registrar, Academic Success Center Intervention Partners Advisors, Academic Success Center, Housing, Student Affairs Support Services Susie

Monday, December 10th- grades available on web Term Dates STAR actions Monday, December 10th- grades available on web AW1 Holds and initial contact by December 14th Monday, January 7th- classes begin Hold time in your calendar for the first two weeks or so for STAR appointment Monday, January 14th AW3- Notify support units if students have not scheduled an appointment AW4 - remind students with holds of the registration deadlines. Sunday, January 13th- last day to add a class by web w/o departmental approval Friday, January 18th- last day to drop a class by web or add with departmental approval Monday, February 11th AW5 Phone call - remind students of deadlines and encourage meeting asap Friday, February 22nd- S/U, Withdraw deadline Sunday, February 24th- phase one registration begins Wednesday, February 20th AW6- advisor follows up with students that came in for meeting AW8 - Closure email to warning students. Reminder of hold. Wednesday, March 27- grades available on web AW7- follow up with student, good news PR1, AW1, CAW1- holds and contact probation students by Friday, March 29th Monday, April 1st- spring term classes begin   Kerry

Documents *Communication Templates *Online Survey- Qualtrics Timeline Contract AR 22 chart Handouts for resources *For electronic access to all of our documents, please sign the information request going around Kerry December 1, 2018

Debrief in Partners How does this program compare with what your campus is currently doing? What questions do you have about how something worked or why we did something a particular way? Susie

Initial Results Fall 2012 Freshman Enrollment 4,640 First Year Enrollment in Pilot Colleges 3,196 STAR students- 9% of First Year Pilot Enrollment Kerry

Progress after winter term grades: Overall decrease in students progressing to probation from previous years 176/260 or 68% made GPA gains from fall to winter grades Kerry December 1, 2018

Most used referrals in the pilot: Kerry December 1, 2018

Implications for Advising Time commitment ~ 45 minutes To 1 hour per student Administration Intervention Follow-up Financial aid- suspended after Winter grades Different models One Advisor Shared Advising Recommendations for training and support Kerry

Next Steps at OSU University Momentum and program expansion More Colleges More Classes Data Driven Interventions Classes Programs Support Systems Susie

Wrap-Up Where can you take elements of this program and adapt it to work on your campus? What modifications would you make to have this fit on your campus? Su

Thank you for your time December 1, 2018