HEI ICI REPORTING RESULTS Annica Moore Internationalisation services for Higher Education Finnish National Agency for Education EDUFI

ANNUAL REPORT SUCCESS! Narrative report Full Report Consist of: Narrative report Financial report (excel-template) Bookkeeping report Working hour report SUCCESS! 01/12/2018 Finnish National Agency for Education

FINANCIAL REPORT

FINANCIAL REPORT BOOKKEEPING REPORT WORKING HOUR REPORT xls template Reporting per cost item, per partner HEI 1.3.2017-31.12.2017 BOOKKEEPING REPORT from the accounting system of the coordinating institution Balanced with the financial report WORKING HOUR REPORT Document with compiled information on working hour reports of all partners (max 2 pages) Institution/person/n:o of h/month/description of the main tasks for the project Bookkeeping Report: Printout from the accounting system with project code Project report and bookkeeping report balanced Summed with type of expenses ??? Working Hour Report: Document with compiled information on working hour reports of all partners (max 2 pages) Institution/person/n:o of h/month/description of the main tasks for the project 01/12/2018 Finnish National Agency for Education

FINANCIAL REPORTING The contracting HEI is responsible for the control of the expenditure according to the approved budget, and as such the financial reporting needs to follow the same budget lines as the project’s approved budget. The financing by the Ministry of Foreign Affairs (80 %) and self-financing (20 %) are calculated in the excel-template on the basis of total amount of expenditure Only costs occurring in the contract period of the project and directly linked to the project activities can be reported/will be accepted all reported costs must be verified by supporting documentation Percentage for indirect employee costs and the overheads percentage by the Finnish HEIs given at the time of application submission remain the same throughout the whole project duration. 01/12/2018 Finnish National Agency for Education

NARRATIVE REPORT

FILLED IN ONLINE FILL IN WORD DOCUMENT – NOT FINAL VERSION SHARING WITH PARTNERS WEBINAR REPORTING CLINIC FULL INSTRUCTIONS 01/12/2018 Finnish National Agency for Education

1. OVERVIEW OF PROJECT IMPLEMENTATION 2 1. OVERVIEW OF PROJECT IMPLEMENTATION 2. CONSISTENCY WITH DEVELOPMENT POLICY 3. ACHIEVEMENT OF RESULTS / REPORTING PERIOD 4. SUSTAINABILITY 5. COMPLEMENTARITY 6. PROJECT MANAGEMENT 7. PROJECT VISIBILITY 8. LESSONS LEARNED 9. QUANTITATIVE DATA Hope you have all received the document To be discussed today – changes to come. Concentrating on those in green – questions before we begin on any of the other elements? 01/12/2018 Finnish National Agency for Education

Clear, consistent and concise Good Reports Clear, consistent and concise --> no redundancy Focus on the results of the project Quantifies results whenever possible Explains how the objectives of the project were achieved Is this helpful? Provides content for further planning and for funding List of acronyms and abbreviations Provides input on the cross-cutting objectives and country strategies of development policy 01/12/2018 Finnish National Agency for Education

WHY DO WE ORGANISE TRAININGS? WHO’S LIFE IS BETTER HOW AND WHY BECAUSE THEY PARTICIPATED IN THIS TRAINING? 01/12/2018 Finnish National Agency for Education

OBSERVABLE, MEASURABLE CHANGE DELIVERED BY THE ACTIVITIES RESULT OBSERVABLE, MEASURABLE CHANGE DELIVERED BY THE ACTIVITIES 01/12/2018 Finnish National Agency for Education

RESULTS FRAME / LFA INTERVENTION LOGIC FUTURE IMPACT GENERAL / OVERALL OBJECTIVE PURPOSE / SPECIFIC OBJECTIVE / OUTCOME PROBLEM YOU HAVE RESOLVED RESULTS / TANGIBLE OUTPUTS ACTIVITIES ACTIVITIES ACTIVITIES ACTIVITIES ACTIVITIES An outcome is a change that occurred BECAUSE OF YOUR PROJECT.  Joint with communications training we can say that the project management capacities of coordinators have been advanced Impacts are often uncertain and unpredictable Graduating from a training program may eventually lead to a better quality of life for the individual. The first column of the 4x4 matrix shows the project logic (also called intervention logic) – hence the name logical framework. On the bottom row, you’ll find the project’s activities. When the activities are completed, we expect them to lead to tangible outputs. All the different results together will help to achieve the project’s purpose (sometimes called 'specific objective’). This is the main reason why the project was conceived in the first place. It is the problem that you want to resolve. In a broader context, the project’s purpose will help achieve one or more goals (or 'general objectives'), which you can find in the top row. The term 'project logic' means that one thing leads to another: 01/12/2018 Finnish National Agency for Education

CROSS-CUTTING OBJECTIVES PROMOTE GENDER EQUALITY REDUCE INEQUALITY OF ALL KINDS STRENGTHEN CLIMATE SUSTAINABILITY HRBA principles: non-discrimination, participation, inclusion, accountability, transparency HRBA assessment Joint project preparation Students (rights-holders) Participation in education (vulnerable groups) Clear internal communication Gender Project activities do not contribute to discrimination 01/12/2018 Finnish National Agency for Education

NEGATIVE NEUTRAL SENSITIVE POSITIVE TRANSFORMATIVE 01/12/2018 Finnish National Agency for Education

GENERAL RULES Proof of effectiveness of the intervention Prepared jointly with the partner HEI(s), approved by Project Board Describe progress against project objectives and expected results Proof of effectiveness of the intervention Provide pictures, links, videos 01/12/2018 Finnish National Agency for Education

QUESTIONS COMMENTS