Meetings, Teaming, Advisor Time Class 3 Notes – Sections 1-3 CSC 492 – Senior Design – Fall 2018 Ms. Margaret Heil Director Dr. Sarah Heckman & Dr. Jamie Jennings Technical Advisors (Section 1) Mr. Abhishek Pandey TA (Section 1) Dr. Lina Battestilli Technical Advisor (Section 2) Mr. Michael DeHaan Technical Consultant (Section 2) Dr. Jason King Technical Advisor (Section 3) Mr. Ignacio Domínguez TA (Section 3) Mr. Nick Freeman Technology Specialist

Class 2 Topics & Activities Introduction of Dr. Jamie Jennings Teaming Exercise System Requirements – Dr. Heckman Preparing for Initial Sponsor Meeting Meetings: Agendas & Minutes Setting Up First Meeting & Time with Advisors    

Introduction of Dr. Jamie Jennings https://docs.google.com/presentation/d/1A6D6ffD5J5AmxWB1KK7VW4XpPzjrgq3lmOjyzN5tvDA/edit?usp=sharing

Team Exercise

Team “A Team is a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable.” The Wisdom of Teams, Creating the High-Performance Organization Katzenbach & Smith, 1993

System Requirements Dr. Sarah Heckman

Sponsor Meeting Prep

Team Meetings Guided by an agenda Purposeful Recorded using minutes

Agenda Best when distributed prior to meeting Helps team members to: Prepare Control Maintain focus Sample agenda on course website

Agenda Contains information about the meeting: When Where Begin – end time Purpose & topics Who will talk about what Time allotted for each topic Extra materials

Meeting Details Provide an agenda before meeting Know and state the purpose of meeting Determine and state desired outcome of meeting Define time limits Plan on time for consensus-building Assign a recorder to write and distribute minutes

Meeting Details Assign tasks Leave time to evaluate the meeting Plan agenda for the next meeting

Meeting Minutes Record of team discussions & decisions Record of task assignments & assignees Used as a communication tool Sample on course website

Sponsor Meeting Action Items Research sponsor & problem Formulate questions Prepare agenda – send rough draft to Ms. Heil (mrh) Don't forget introductions Clarify resources needed Explore requirements Ask the questions! Appoint a recorder

Time with Advisors