Special events for United Way 2018-2019

Year round event levels Department Level College Level Campus Wide Community & Campus

EVENT categories Drives Entertainment Food Game/Carnival Service Sports

drives

entertainment

food

Game/carnival

Services & sports

Examples in depth Drives - Online Auction Create a timeline Decide what to auction Determine logistics Be creative See full details on Website Entertainment – Pennies for Paws Get contestants Display in common area/s and advertise Weekly updates Determine winner Pi Day Party Determine date, time, & location Procure pies and party goods Sell tickets or email invites & flyers Send reminders Bingo Determine date, time, & location Procure prizes Sell tickets or email invites & flyers Send reminders

E-pledge & Special Events Combine to make the most out of each event Increased success rate for both e-pledge & special events Examples Weekly drawing for lunch with leadership or a vendor prize Sign up between 2-3 pm today and get to throw a pie at the Department Head. Sign up and pay $5, get to wear jeans on Fridays

Needs Food guidelines Tool kit Cash Handling Form Don’t Do Ideas Templates Checklist & forms Other resources Cash Handling Form Turn in with $ after each event Take all small bills and coin to bank & convert before turning in Fill the form out completely and follow directions at the bottom Find the form at https://www.uwlafayette.org/purdue/volunte er-information-epledge-campaign-materials Don’t Concentrate on food as the selling point Have food trucks without consulting Megan Say raffle (use drawing) Do Sell event tickets (not food tickets) Avoid public areas If in doubt, keep it at the department level Try to partner with already approved Student organizations

benefits Why should we do Special events? Raise awareness for United Way Collaboration Camaraderie Friendly Competition Moral builder Fun

Summary “3 for $300” Departments new to special events agree to the goal of doing 3 year round events, raising at least $300. Existing departments challenge yourselves to do more outside the Kickoff time frame Don’t be afraid to try something Be creative Have fun!! Questions? ceverha1@purdue.edu wiercioc@purdue.edu