NetSuite Processes, 2016 Feedback –Ed Aoki Comments on using the information in an internal IEEE NetSuite LOG published by Supervisor Accounting, Controller's Office

NetSuite Processes “Normal” NS process: OU logs into NS, enters transactional data each month. “BankUpload Template” NS process: OU submits BankUpload Template each month, quarter, etc.

NetSuite 2016 Feedback “Normal” NS process: OU responsible for NS data review and integrity. “BankUpload Template” NS process: Supervisor Accounting issues a “LOG” of the NS BUTemplates submitted for Fiscal Year (e.g. 2015); includes results of “Normal” NS process data entries.

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” Covers ALL NS Account uploads including 3600 Section/Chapters + Societies, etc Does not include an NS Account where NO upload has been made Currently, ~ 800 accounts reported

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” Control F provides a search by either NS Account or HOP Remember, Accounts not uploaded do not appear in this report. Months where Transaction NET =“0” are ALSO displayed as “No Data submitted for month”

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” Need detail of Month where flagged as “No Data submitted for month” ? Then insert a new worksheet and copy/paste the account information into the new sheet. The Transaction NET for each month will appear for you to compare to your submitted data.

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” NS disregards the name of the BUTemplate file you submit. NS checks only the Account name and Account number that you selected from the drop-down menu.

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” NS checks only the dates associated with each line in “Bank Data”. NS compares the “NET” of the transactions for the month with the Beginning and Ending balances you enter.

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” NS disregards the transaction line(s) ”bank data” after any blank where numeric data is expected. (date, amount, account code) NS treats any “text” as a non-number. Do not use red font color or parentheses or other accounting standard practices; use only “-” where necessary for an expense.

NetSuite Processes, 2016 Feedback Supervisor Accounting “LOG” I have recommended that this log be made available, periodically, to Treasurers at Region level (they don’t know about this report) and larger Sections. I do not recommend that this report be used by individual OU Treasurers.

NetSuite Processes, 2016 Feedback – Ed Aoki Supervisor Accounting “LOG” update I have recommended that a twice-weekly short update of this log be made available to Treasurers at Region level (they don’t know about this shorter report) and larger Sections in the September – February time-frame.