User Manual Financial Accounting Developed by Probity Soft Pvt Ltd

Enter URL in the Address Bar : https://mhada.Maharashtra.gov.in then Click on English Version

The Click On MHADA Financial ERP System

Then Click on Open FA Application 

Enter Username Enter Password Click Log On

Add Fund in the Fund master To access Fund Master: Setup Fund Master Enter Fund Name in the textbox Click On Save

Add Financial Year in the Financial Year master To access Financial Year Master: Setup  Financial Year Master Enter From Date or Select date from Calendar in the textbox Enter To Date or Select date from Calendar in the textbox Click “Save”

Add Department in the Department master To access Department Master: Setup  Department Master Enter Department name in the textbox Click on Save.

Add Budgeting Center in the Budgeting Center master To access Budgeting Center Master: Setup  Budgeting Center Master Enter Budgeting Center name in the textbox Click on Save

Add Field in the Field master To access Field Master: Setup  Field Master Enter Field name in the textbox Click On Save

Add Budgeting Unit in the Budgeting Unit master: To access Budgeting Unit Master: Setup  Budgeting Unit Master Select Department name. Select Budgeting Center. Select Field. Budgeting Unit name will get created as “Department Name  Budgeting Center  Field Click on Save

Add Budget Type in the Budget Type master To access Budget Type Master: Setup  Budget Type Master Enter Budget Type name in the textbox Click “Save”

User The User maintains the list of the users that are defined under MHADA Financial Accounting. The User enables to add, edit and delete user details. User name, Password, Tick In is Active Box Select Counter name as per your Employee ID Select Budget unit, Role & Fund Code Please Tick in Is Default Fund Box Click On Save.

Process for Import Budget Prepare Excel Sheet Insert the Required Budget Code in the Excel, both in Marathi & English & Choose Import File in *.xls format Then Click on SAVE.

Add To Import Budget To access Import Budget: Setup  Import budget Select Budgeting Unit, Budget Class, Budgeting Type, Budget Category, Select Fund name Click on Choose file & Upload the saved excel file Click on Upload Click on SAVE button

Add Budget In Budget Checking Report: Setup  Budget Checking Report Process for Budget Checking Report Taking your mouse pointer to the setup menu as shown: Select Budget Checking Report

Budget Checking Report The budget checking report used to enter budget head provision amounts of selected financial year for MHADA Financial Accounting. Select Budgeting Unit, Budget Class , Budget Category, Selected Financial Year Then Insert the Budget Amount in Sudharit Amount Click on SAVE button

Process for Bill Group Mapping Master  Bill Group mapping Take your mouse pointer to the Master menu as shown: Select Bill Group Mapping

Bill Group Mapping The Bill Group Mapping allows Bill heads mapping to various bill types for MHADA Financial Accounting Select Transaction Type and Bill Type Click on Add more and insert required Budget Code Click on SAVE button

Process for Bill Sub Type mapping Master  Bill Sub Type Take your mouse pointer to the Master menu as shown: Select Bill Group Mapping

The Bill Sub Type allows default deduction heads mapping to various bill types for MHADA Financial Accounting Select Bill Type in Drop Down List and Bill nature ( Capital or Revenue) Select code in their bill deduction side Click on SAVE button

Add Counter in the Counter master To access Counter Master: Setup  Create Counter Enter Field name in the textbox Enter Financial year Enter Fund Name Please Tick Is main in Box if its Main Counter Click “Save”

Add in Counter Receipt Process for Creating Counter Receipt Take your Mouse Pointer to the Transaction menu as shown: Select Counter Receipt

The Receipt Classification shows receipt head wise collection amount with actual budget amount. Counter Receipt Select Mode of Payment, Receipt Date, Department Enter Party Name, Address, Remark (Narration), Cash Amount Select Account Head and Enter Amount Click on Add More ( If more then one Head ) Then Click on Save

For Cheque: Select Cheque, Bank Name, Drawee Bank Name, Drawee Branch Name, Cheque Date, Cheque No., Cheque Amount, Clearing Place For DD: Select DD, Bank Name, Drawee Bank Name, Drawee Branch Name, DD Date, DD No., DD Amount, Clearing Place Click Add more button and fill multiple details Click on Edit button for changes Click on Get Receipt

Process for Receipt Reprint Take your mouse pointer to the Report menu as shown: Select Receipt Report Then Select Receipt Search

Receipt Reprint Select From Date and To Date Enter Receipt No. if available Click on Show Button Click on Show Receipt Click on Print

Process for Contractor Master Take your mouse pointer to the Master menu as shown: Select Contractor Master

The Contractor Master maintains the list of the Contractors that are defined under MHADA Financial Accounting. The Contractor master enables to add, edit and delete Contractor details. Select Party Code Type, Enter Pan No., Contractor Name, Name on Cheque, Address, Tin No., Tel No., E-mail ID & Tax%- 0 Select Is ECS to Fill ECS Details Then Click on SAVE

Process for Creating Bill Take your mouse pointer to the Bill menu as shown: Select Bill

Contractor Bill Select Budgeting Unit, Budget Type, Select Bill Date Click On Calendar Enter MB No/Ref No., Tender No., Running Bill No. & Click on RA, Final, Advance, Escalation As per depend on bill, Nature of work, Enter Party Code Click on Allowance Details Click On Deduction Details

Enter Deduction Amount against applicable Deduction Heads Once to total deductions and progressive deductions amount tallied Click on OK button

Select Cheque Payment Enter Party Details: Cheque Name and Amount Then Click on OK Button

If any one has paid to payment by ECS Add In ECS payment: Entry Party Details Fill All Details As per In Box Cheque Name, Bank A/C No. Bank Name, Branch, IFSC Code, MICR Code, Amount, Narration Click On Ok

Department Bill Created As shown Below

Supplementary Bill Select Budgeting Unit, Budget Type, Enter Order No, Order Date, Nature of Work, Bill Date, Salary No, Selected From Order Date To Order Date Selected Bill Head, Entre Gross Amount Enter party Details Click on Save to print bill

Deposit Refund Bill Select Deposit Refund Bill Budgeting Unit, Budget Type Select Enter EMD No/Ref No., Nature of work, Select on Bill Head & Gross Amount, Enter Party Details Click on Save to print bill

Multiple Allowance Bill (Salary Bill) Select Budgeting Unit, Budget Type Enter MB No/Ref No., Nature of work, Enter Bill Head, Enter Bill Allowance Click on Bill Head, Enter Allowance Details, Enter Deduction details Entry Party Details Click on Save to print bill

Bill Inward Process for Bill Inward Take your mouse pointer to the Bill work flow as shown: Select Inward

Enter Department Bill No. and Click on Search Button

Select Bill Checking user Name in Forward To Click on Inward Button

This Pop On open with inward no Click OK

Process for Bill Checking Take your mouse pointer to the Bill work flow menu as shown: Select Bill Checking

Enter Inward Bill No. & Enter

Select Forward To Account Officer name Click on OK button

Give Objection On Bill Click on objection , objection pop up window will appear Enter Objection Description Click Save. Objected bill will Revert to Inward Pending Stage for creation

Process for AO Approval Take your mouse pointer to the Bill work flow menu as shown: Select AO Approval

Account Office Approval Enter Inward No. Click on Search Tick View Entry checkbox Click on Approve All

Process for Outward Bill Take your mouse pointer to the Bill work flow menu as shown: Select Outward

Bill Outward Enter Inward Bill No. Click on Search button Click on Outward Button

Add To ECS (Applicable of ECS Payments only) Add to ECS List: Bill Work Flow  Add to ECS List When Entry Party Details fill ECS details After Inward No. Outward Stage then go to Add to ECS List Entre Inward no. & Search Click on Save

Process for Cheque Stock Register Take your mouse pointer to the Transaction menu as Shown: Select Cheque Stock Register

Cheque Stock Register Add Cheque details: Transaction Cheque Stock Register Select Bank Name, Enter No. of Cheque, Start Cheque No., End Cheque No., Current Cheque No., Select Receive Date: Cheque Date, Choose (In use) Cheque Book Status Click on Default Bank for Cheque Preparation Click on SAVE button

Process for Cheque Preparation Take your mouse pointer to the Bill work flow as shown Select Cheque Preparation

Payment by Bill Select Payment by Bill Enter Inward number/s Click on SEARCH button Select Party Name/s Then Click on Next button

Payment By Drawee Select Payment by drawee for assigning single cheque to multiple bills Select Bank Name Enter name On Cheque, Inward Number/s Enter or Select Cheque Date using Calendar Click on SHOW button Select Bills & Click on Next button

Payment By ECS Select Bank Name Enter name On Cheque, Inward Number/s Enter or Select Cheque Date using Calendar Click on SHOW button Select Bills & Click on Next button

Process for Cheque Verification Take your mouse pointer to the Bill work flow menu as shown: Select Cheque Verification

Enter or Select From & To Date from Calendar Tick to select Cheque/s for Verification Click Verify All

Process for AO Sign on Cheque Take your mouse pointer to the Bill work flow menu as shown: Select AO Sign on Cheque

Enter or Select From & To Date from Calendar Tick to select Cheque/s for approval Click Post All

Voucher Ready Stage Once AO Signs on Cheque Bill Status updated as Voucher Is Ready. To Access  Bill Tracking Entre Inward No. Click on Search View On voucher Details

Cheque Modify/ Cancel To Access Cheque Modify/ Cancel: Transaction – Cheque Modify/ Cancel Enter Cheque No. Or Type Cheque Amount Click On Search Click on Edit

Cheque modify/ cancel Action  Choose modification reason from Drop down Edit required data Click on save

Create Journal Voucher Take your Mouse pointer to the Transaction menu as shown: Select Journal Voucher

Journal voucher: The JV allows creating contra entry between multiple ledgers. Enter Reference No., JV Date, Budgeting Unit & Description Choose Debit/Credit, Enter & select Budget Head & Debit/Credit Amount Click on Add more button to add multiple heads Enter Narration Click on SAVE button to print JV

Take your mouse pointer to the Print menu as shown: Select Print

Process for Reprint Journal Voucher Take your mouse pointer to the Bill work flow menu as shown: Select JV Reprint

Enter Voucher No. Click on Search Button Click on view option Select Print

JV Verification Bill Work Flow  JV Verifications

To access JV Verification: Enter or select From & To Date from calendar Click “Show”. JV details are shown as follows: Verify JV details Enter remarks if any Click “Verify “to approve JV Click “Reject” to reject JV Click “Back”

Journal Voucher Approval Take your Mouse pointer to the Transaction menu as shown: Select JV Approval

Stages in JV Approval: Enter or select From & To Date from calendar Click “Search”. JV details are shown as follows: Click View

Verify JV details Enter remarks if any Click “Post” to approve JV Click “Reject” to reject JV Click “Back”

Bank Advice The Bank advice allows creating receipt & payment entries which are directly received in bank or paid through banks. Add to Bank Advice: Transaction  Bank Advice Select Bank Advice Type Enter Advice Date Select Budgeting Unit, Bank Name, Enter Amount, Remark Select Account Head, Amount Click On save

Approve bank Advice To access Bank Advice: Report  Bank Advice Report  Advice Report Select From Date To date & Bank Advice Type Click On Show Button Click Post JV. Bank Advice will Reflect various accounting reports

Reports Cashbook For Receipt- The Receipt Classification shows receipt head wise collection amount with actual budget amount. Cashbook For Payment - The Payment Classification shows payment head wise expenditure amount with actual budget amount. Ledger- The Ledger Book is a compilation of all accounts used for accounting purposes. Each entry in the Cash Book and the Journal Book shall have a posting in the Ledger (except transactions relating to deposit into or withdrawal of cash from bank or transfer of amount from one bank to another bank account). The Ledger shall provide a listing of all the transactions in respect of a head of account during an accounting period. Monthly Abstract - The Monthly abstract of the balances of total Receipt, Total JV, Opening Balance of Credit and total payment Cashbook, total Of JV of Debit And Closing balance the purpose being to determine the equality of and to establish a basic summary for financial statements. Monthly Account Abstract - The Monthly Account Abstract of the balances or of total debits and total credits of the accounts in a ledger, the purpose being to determine the equality of posted debits and credits and to establish a basic summary for financial statements. Bank wise balance – The Bank wise Balance is compilation of all Banks name, their Bank Name, their opening balance, How much debited or credited Amount as per bank and how much closing balance in end of the month as per bank statement JV Register - The JV allows creating contra entry between multiple ledgers.

Monthly Ac  Cashbook For Receipt To access Monthly Account Cashbook for Receipt Click On cashbook for receipt Select Book Date To Date Select Bank As per Board Select Board Select Department Click On Show Button

Cashbook for Receipt

Monthly Ac  Cashbook For payment To access Monthly Account: Cashbook for Payment Click On cashbook for Payment Select Book Date To Date Select Bank As per Board Select Board Select Department Click On Show Button

Cash Book For payment

Monthly Ac  Ledger To access Monthly Account: Ledger Click On Ledger Select From Date To Date Select Department Click On Show Button

Ledger

Monthly Ac  Monthly Abstract To access Monthly Account: Monthly Abstracts Click On Monthly Abstracts Select From Date To Date Select Department Click On Show Button

Monthly Abstract

Monthly Ac Monthly Account – Abstract To access Monthly Account: Monthly Account Abstracts Click On Monthly Abstracts Select From Date To Date Click On Show Button

Monthly Account – Abstract

Monthly Ac  Monthly Accounts To access Monthly Account: Monthly Account Click On Monthly Account Select From Date To Date Click On Show Button

Monthly Accounts

Monthly Ac  Bank wise Balance To access Monthly Account: Bank Wise balance Click On bank Wise Balance Select As per Month Select Department Click On Show Button

Bank wise Balance

Monthly Ac  JV Register To access Monthly Account: JV Register Click On JV Register Select As per Month Select Department Click On Show Button

JV Register

Monthly Ac  Deduction Report To access Monthly Account: Deduction Report Select As per Month Select Year Click On Show Button

Deduction Report