November 1, 2018 SCC Multipurpose Room 3:00 - 4:00 p.m. Grand Rapids Community College 2018 Annual Budget Control Officers Meeting November 1, 2018 SCC Multipurpose Room 3:00 - 4:00 p.m.

General Fund Revenue 2017-18 Tuition & Fees represent 46% of GF revenue

General Fund Expense 2017-18 Wages & Benefits represent 80% of total expense

2017-18 Controllable Expense Variances Controllable expenses kept in check, overall $13.6m actual vs $15.1m budget (10% under budget vs 11% last year) Cost centers overspent by $1k or more leveled off – similar to last year. In 2015-16, 22 of 131 (17%) In 2016-17, 27 of 139 (19%) In 2017-18, 27 of 133 (20%)

General Fund Expense 47% of our 2017-18 GF resources spent on direct instruction

GRCC Revenue Per Fiscal Year Equivalent Student (FYES) Compared to State of Michigan, 2016-17 Tuition & Fees Property Taxes State Aid Other Revenue GRCC $4,731 $3,408 $1,653 $159 State Average $5,071 $4,271 $3,169 $164

Instruction and Instructional Support 64% 59% GRCC Expense Categories Percentages Compared to State of Michigan, 2016-17 GRCC State Average Instruction and Instructional Support 64% 59% Administration 13% 14% Physical Plant 12% Student Services 10% Public Service 1% 2%

2019-20 Budget Timeline – Key dates: Nov 30, 2018: 2018-19 midyear budget requests due in PS. Accounting and Budget Services resource page Forms available in HRPROD: Navigate to: GRCC Custom->Campus Community->Budget Requests Select “create midyear request” Then “2018-2019 fiscal year” from the dropdown March 1, 2018: 2019-20 department plans, budget requests, and space requests due to immediate supervisors (if not an EBCO). March 15, 2018: Annual IT project requests due via on-line submission. March 15, 2018: 2019-20 department plans, budget requests, and space requests due to EBCO’s

Department Planning Workshop Thursday, Jan 31, 2019; 1:30-2:30 (108 SNE) Department Planning, Budgeting, Space Planning & Technology Overview Not mandatory All are welcome! You may have your support staff attend with you Recommended for new BCO’s or those new to GRCC For questions or further info, contact Donna Kragt (x4044)

Launched October 15th Currently Unlimited Free 2-Day Shipping on ALL qualified orders through the US Communities contract Automatic tax exempt purchasing on items sold by Amazon.com LLC and participating 3rd party sellers Business Pricing and quantity discounts on millions of items Access to a specialized business only Customer Service Team at AB-Services+GRCC@amazon.com or 888-281-3847 See grcc.edu/purchasing for more information or contact Melissa @ x3853.

Door Access, POS & Raider Card Replacement Project Schedule for exterior door conversion: CPPB, SCIE, Spectrum Theater, Bostwick Office Suite converted to new system LRC & Music will be complete by November 2 Week of 11/5 – Student Ctr and Sneden/White Week of 11/12 – ATC Week of 11/19 – Tassell Week of 11/26 – 12/7 – Main & Cook Week of 12/17 - Preschool

Door Access, POS & Raider Card Replacement Project All employees will automatically be granted exterior door building access according to the following schedule: *Full Time Faculty and Administrators Grade 16 and higher will also automatically be granted Sunday access from 9:00 – 5:00 PM. Extended access beyond the hours referenced above will need to be re-requested and approved by the appropriate Dean. (A new form is available from the Campus Police web-site) Schedule for Operations Sun   Mon Tue Wed Thu Fri Sat *See note below 6:00am-11:00pm 6:00am – 11:00 pm 6:00am– 11:00pm 6:00am-10:00pm 6:00am -5:00pm

Door Access, POS & Raider Card Replacement Project What’s next: POS – Cash Registers Integration with Follett Integration with vending Printing Raider Card Replacement – Beginning in December Kiosk replacement – Beginning week of December 17th Interior door card readers – Beginning week of December 17th Parking Readers – Beginning week of December 17th CELEBRATION!

Other Updates

Questions? Thank you!