Short Reports

How can report writing set you apart from other employees? Longer, more complex documents More sophisticated analysis and critical thinking Research skills Collaboration

Introductory Information Emphasize new information Often guide decisions (persuasive component, recommendations) Present material too complex for a standard letter or memo

Short Report Format Memo Letter Booklet

Memo and Letter Typically two pages or more Divided into separate, labeled sections Memo report—internal Letter report—external

Short Report Types Incident: Explains the circumstances surrounding a troublesome occurrence Travel: Identifies the purpose and results of business-related travel Recommendation: Urges that certain actions be taken in response to a problem Progress: Outlines the status of an ongoing project or undertaking

Overview Each type may be internal or external and use letter, memo, or booklet format. All four types typically a combination of informative and persuasive: They present information, but with the goal of affecting decision-making, policy, etc. All four types typically front-loaded with additional information specific to each type of report.

Progress Reports “A progress report provides information about the status of an ongoing project or activity that must be monitored to ensure successful completion within a specified period” (Searles 75). Also called status and periodic reports Written at varying stages of a project Written to management or other reader(s) with vested interest

Progress Report Components Introduction: Context (identification of the project, objectives, status) Work Completed: Accomplishments (explanation of what has been done) Work Remaining: Uncompleted tasks (explanation of what needs to be done) Problems: Delays, overruns, difficulties (included if relevant) Conclusion: Summary/recommendations