IMS UPDATE (Information Management System) 9th Tuna Data Workshop 20 – 24 April 2015 Noumea, New Caledonia

Contents Response to TDW8 recommendation 8 National Information Management System (IMS) Update 1st Regional Information Management System Workshop (RIMS1) Update Licensing Update Observer Programme Management (OPM) Update Future Plan

Recommendation 8 Non-FFA member countries requested that FFA investigate the provision of access to FFA tools on the IMS for non-FFA member countries.

TDW8 - Response On-going development of tools in RIMF & National IMS, customised according to FFA Member country needs Availability of funds to FFA are only targeted towards the development and delivery of these tools to FFA Members, and Information Security Management System (ISMS) does not allow for access to FFA Systems by unauthorised users

National Information Management System (IMS)

IMS Overview Provide system and tools for specific national information management needs Purpose Integrate existing fisheries data E.g. TUFMAN data, VMS, VAP, etc Provide additional modules to capture other fisheries related data sets Provide multi agency access for intra-jurisdictional matters

IMS Overview Online IMS sandbox available – http://rdbs.ffa.int/ims/sandbox/

National IMS Updates Based on national focus and priorities 3 new National IMS portals were developed since the last TDW (TDW8). They are: Kiribati (locally hosted) Samoa (cloud hosted) Tuvalu (cloud hosted) Integration of Vessel Day Scheme (VDS) and WCPFC Record of Fishing Vessels (RFV) into some national IMS Work done on 12 national IMS portals

IMS modules Change Request Manager Log change requests to IMS portals for new features, improvements, new modules, etc Track progress of change requests Data Management Specific to Samoa Record boat census data Record market landings survey data Reporting

IMS modules (cont’d) Licensing Covered later in this presentation Observer Programme Management Transhipment Capture data relating vessel arrival, in-port transhipment Provides reporting of available transhipment data Provides Annex II reports

IMS modules (cont’d) Vessel Day Scheme Manual upload of vessel day allocation, usage, and balance for fishing companies Vessel Monitoring System VMS map of reported positions with filtering options Manual report entry tool and map Linked to vessel registry, license, and compliance

IMS modules (cont’d) Violations and Prosecutions Record vessel violation details Record prosecution or settlement details Reports on violations and prosecutions WCPFC RFV Access to RFV data within the IMS portal

National IMS Implementation Portal type Cloud Local Change Request Manager  Dashboard Data Management Licensing Observer Programme Management Transhipment Violations and Prosecutions Vessel Day Scheme Vessel Monitoring System WCPFC RFV

1st Regional IMS Workshop (RIMS1) RIMS1 Update & Outcome 1st Regional IMS Workshop (RIMS1)

RIMS1 Inaugural Regional IMS workshop was co-facilitated by FFA & SPC on 28th & 30th March, 2015 There were: 33 participants 2 observers (WCPFC & WWF) 2 co-facilitators (SPC) All 17 FFA members represented

RIMS1 Goal Overall goals of RIMS: Identify national data and information priorities with relation to IMS To raise the level of awareness amongst members

RIMS1 Outcome RIMS1 outcomes: (i) Adopt RIMS workshop as an annual event (ii) Use the RIMS workshop to develop annual national and regional IMS workplans and monitor progress (iii) Seek avenues to develop national capacity with respect to information management (iv) Carry out an assessment of national and regional IMS developments with the view to bringing members up to a common level of implementation

Licensing Module Update

Licensing Update Phase 1 - Release on June 1, 2015 through national IMS portals 3 months of testing We are trialling with 5 member countries Strong engagement expected during this period with FFA and SPC

Licensing Update Available to wider membership from September, 2015 Licencing module will feed TUFMAN (2) with the required licence data Phase 2 – involve an industry portal to allow online submission of license applications

License conditions The Licence conditions management Keeps track of all licence conditions and any changes over time Associate licence conditions to different enterprise/companies and/or to vessel gear types Has Built in notifications to inform users when licence conditions are going to expire if they have an End date

License Offers The License Offers feature Captures and Manage data and information associated with any licence offers made to fishing companies including details of the offer, documents, and any responses received from the fishing companies

License applications And the License Applications feature Record details of licence applications. Record details of the vessel to be licensed.

OPM Module Update (Observer Programme Management)

OPM Purpose & Features OPM’s primary purpose is to Manage observer placements and associated data E.g. Observer information, travel, finances, equipment, etc Core features or functions are: Observer details Trip details Asset (equipment) management Reporting

Observer Detail Observer detail – this captures information related to an observer.

Trip details Trip details – this captures information related to a trip

Asset Management Asset management – this records and tracks assignment of equipment to observers.

Asset Management (cont’d)

Reporting Reporting feature – here we have available custom reports as well as dashboard reports

OPM Implementation Status Cloud-hosted FFA Cook Islands Federated States of Micronesia Marshall Islands Nauru Solomon Islands Tokelau Vanuatu Samoa* Tuvalu* Locally-hosted Tonga Kiribati* Yet to be implemented Fiji Niue Palau PNG

Future Plans IMS Future Plans

IMS Future Plans National and Regional IMS: Continue implementation of National IMS portals Work with SPC on how non-FFA members can benefit from the same tools Continuous collaboration with SPC, WCPFC and partner agencies

Licensing & OPM Future Plans Confirm Licensing module functionality Progress work on Phase 2 – Industry portals for Licensing OPM: Progress implementation work and adoption of OPM in national observer programmes Work with SPC on integration opportunities with TUBS

Questions ??? You can also contact us on email: ffa.ict@ffa.int