Supplier registration process, Adding Additional Users for Your Supplier Company, & Changing the Emails you Receive

Supplier registration process Link to the Supply portal: https://www-304.ibm.com/procurement/esi/

Supplier registration process – Step 1

Supplier registration process – Step 2

Process for GCC to request access for additional users Each supplier has identified a focal point to be the CSA guest company coordinator (GCC) to control user access for their company Only the GCC can submit a request to grant access to another user in their company There are 2 user roles, GCC or regular user Regular user can access all CSA request and respond to all requests just like a GCC but they do not have authority to request access for another user There can be more than 1 GCC for each supplier IBM will maintain records for one GCC for each supplier. If this GCC contact is replaced, please contact the help desk to advise of the replacement GCC so that we can initiate the update. This section explains how the CSA GCC focal point can request access for additional users in their company.

Submit new user request – GCC to add a new user to the portal Supplier’s CSA Guest Company Coordinator (GCC) needs to go to IBM Supply Portal at http://www.ibm.com/procurement/esi Sign in by clicking “My Portal : My Functions”

Submit new user request Click on “New User App Enrollment”

Submit new user request Enter the user id of the person you wish to grant CSA access to on the following screen. This userid (in an email format) needs to be registered already by the user on our Supply Portal. Ensure you enter the user id EXACTLY the way the user registered it.

Submit new user request After entering the ID to register, select Contractor Sourcing Application from the drop down list of Applications.

Submit new user request Enter info on the required fields marked by a red asterisk. Please note the data entered in the required fields by the GCC must match EXACTLY the way the user registered it on the Supply Portal. ( First Name, Last Name, email address. Language preference,.) The Desired portal role has 2 options – Regular User or Coordinator. Regular user will have all view and edit capability but can’t grant access to other users. The coordinator role can grant access to other users and will have the “ New User App enrollment” option. All other fields are optional. Click continue when completed with this screen.

Submit new user request Complete the required fields on this screen.

Submit new user request Complete the required fields on the next screen for the Navigation language, User roles, and supplier numbers and click Continue.

Submit new user request Review the information provided and then hit Submit.

Submit new user request You will get a confirming screen with the request number for your new user enrollment form. All requests will be processed between 1-2 business days. If there is any mismatch with the data entered by the GCC and the data entered by the user , the request will be rejected back to the GCC. Otherwise, a confirming email will be sent advising that the new user enrollment has been completed. Please contact the help desk for any assistance on this process.

Modify app access screen shots Please note this is screen shot from our test system and does not reflect a real supplier information. When you log into Supply portal, click on “Modify App Access” option.

Modify app access screen shots Please note this is screen shot from our test system and does not reflect a real supplier information. Enter the user id you wish to modify email setting for.

Modify app access screen shots Please note this is screen shot from our test system and does not reflect a real supplier information. Select Contractor Sourcing Application from the drop down list.

Modify app access screen shots Please note this is screen shot from our test system and does not reflect a real supplier information. At the bottom is the Email flag option. It’s defaulted to Yes and you would select No from the drop down list and then click continue.

Modify app access screen shots Please note this is screen shot from our test system and does not reflect a real supplier information. Review the changes and click Submit.

Modify app access screen shots Please note this is screen shot from our test system and does not reflect a real supplier information. Please record the request number in the event you need to reference it later.