NMTEACH: Accuroster 40 Day Review January 2018

Agenda What is Accuroster Updates to the process from last school year How to access and use the system Who to contact for support Questions

What is Accuroster An opportunity and a system for the LEA to ensure the veracity of the Student, Teacher, Course, Assessment Data Linkage. 40 day, 80 day and 120 day Data comes from what is reported by districts in STARS

Updates Opens for 40 day review in January and will remain open through June 15, 2018 Will close briefly in February and April to load 80 day and 120 day data from STARS LEAs can update all snapshots through out the year No EOY review this year Based on feedback received from almost every district and charter school leader these updates were made

Accuroster: Accessing System To access the system you will log in at this link: https://eesaccuroster.ped.state.nm.us/TSDL/logon.aspx which can also be found on the PED website under the PED APPS page Mention updates to PED website here

Accuroster: Accessing System Use the same credentials you used last year for Accuroster and to access the NMTEACH reports System works best with the following browsers: Internet Explorer, Firefox, and Safari System works inconsistently on Chrome, another browser should be used to access the system Steps for obtain credentials or resetting credentials will be reviewed in an upcoming slide

Accuroster: Using the System To log in you will enter your email (typically your district account) and your password. If you have trouble please email teacher.evaluation@state.nm.us for assistance. If your credentials aren’t working email: teacher.evaluation@state.nm.us for assistance.

Accuroster: Using the System Once you are logged in you will click on the download button on the right hand side of the page. All updates will need to be made via the spreadsheet.

Accuroster: Using the System The download button will bring you to the next page here you will select: School year District School (not necessary) And click on snapshot verification The system will then produce a spreadsheet (CSV) where you will be able to make any updates needed

Accuroster: Using the System What can be updated? Column R (Student40D) change to an N if the student was not rostered to that teacher for that snapshot Column U (TeacherType40D) 1=this teacher was the primary teacher 2=this teacher was a team teacher 3=this teacher was a resource teacher Column X (Sub40D) Mark a Y if the teacher was a substitute Column AA (CourseType40D) Mark a 2 if this teacher and student should not be linked for this snapshot Column AD (SubjectStaff40D) Used for elementary homeroom course codes Math, Science, ELA, Social Studies Column AG (StudentTeacher40D) Mark a Y if this teacher “hosted” a student teacher during the snapshot Review different types of updates Column AA should be the first stop for all reviews

Accuroster: Using the System May not delete a full row of data May not add row/rows of data to the spreadsheet May not manipulate the column headers Change the order Put spaces May not make changes to the following columns: SnapshotValidationID SchoolYear DistrictCode DistrictName LocationID SchoolName StaffID Teacher StudentID Student First, Middle, Last name CourseID CourseName CourseSection Review what cannot be updated

Accuroster: Using the System Once all updates are made you will want to save the spreadsheet to your computer as a CSV (no other file type will be accepted into Accuroster) Next you will log into the system again and then click on the upload button on the right hand side of the page

Accuroster: Using the System Here you will select School year District and then you will search for the CSV file you have saved. Even if you have an individual spreadsheet for each school you will only need to select the district here an just upload each spreadsheet. Once you have located the correct file you will hit upload. You can then go back to the main menu and download the file again to ensure your changes are reflected in the system.

Accuroster: Using the System When the upload is complete you will get this message Review the number of rows this will match the total number of rows of data for your district on the spreadsheet you downloaded. You can then go back to the main menu and download the file again to ensure your changes are reflected in the system.

Accuroster: Using the System If there were any errors in the data you uploaded (i.e. incorrect file type, added or deleted rows, changed file IDs, manipulated column headers) you will receive the message above. You will then need to review your data to find the error/s, correct them and then upload the corrected version into the system.

Accuroster: Who to contact for support Email teacher.evaluation@state.nm.us with your questions and one of the NMTEACH team will be in touch to assist you with in an hour (during normal business hours) or by 10 AM the next day for after hour emails.

Questions?