From a project idea to the kick-off meeting

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Presentation transcript:

From a project idea to the kick-off meeting Sibylle Kuster, Institut für Technische Informatik,

02.12.2018 p.2

Proposal Preparation Discussions, Research Structuring of Project Idea Subsumption of Project Idea to Action Line IST-2001-IV.2.1 Real-time distributed systems (6th IST-call, 27/01/2001) Partner search Checking formal requirements for EU-Proposal (Guide for Proposers, Decisions,..) 02.12.2018 p.3

Project Planning Meeting, 16/03/2001 Project Management Structure (Executive Board, Steering Committee) Consortium Agreement Project Resources (Men-Month, Equipment) Structuring of Work Packages, Contribution of each Partner Traceability 02.12.2018 p.4

Before Proposal Submission Request for Proposal Number (Pre-registration) Request for Class II Certificate (Electronic Submission) Request for “Ersatz der Anbahnungskosten” at BM BWK (->Beratungsnachweis) 02.12.2018 p.5

Submission of Proposal, 25/04/2001 ProTool Electronic Submission Acknowledgement of Receipt confirms reception of Proposal  2 days before submission: one partner cancelles participation, another partner joined project 02.12.2018 p.6

Preparation of Contract Negotiations Description of Work Contract Preparation Forms (Elektra) 02.12.2018 p.7

Preparation of Contract Negotiations 29th June: Evaluation Summary Report contains proposed changes, score regarding evaluation criteria, budget reduction 5th July: Invitation for Negotiations, information that CPF & Description of Work have to be at Commission 5 days before Negotiations Meeting of Consortium Another partner withdraws from project 02.12.2018 p.8

Contract Negotiations, 18/07/2001 Consortium meets Commission Slight changes of Description of Work further requested documents (annual report, registration documents,..) Information on Audit Certificates Intended project start: 1st November 2001 02.12.2018 p.9

Contract Preparation Signed CPFs Final Description of Work Reporting period: 6 months 02.12.2018 p.10

Contract Preparation Due to delays at the Commission, the final decision regarding our project is not taken before the end of November Furthermore: - contractor changed its legal name - JRU 02.12.2018 p.11

Signing of Contract 29th November 2001: Contract is sent out for signature 7th December: Contract has to be returned to Commission 14th December: Contract is signed by Commission 1st January 2002: CONTRACT START 02.12.2018 p.12

Kick off Meeting, 16/01/2002 Workplan for Work Packages Composition of Executive Board, Steering Committee Management Structure (deadlines, schedule of project meetings,..) Consortium Agreement 02.12.2018 p.13

Coordinator Intermediary Transmission of documents Execution of payments Preparation of meetings, minutes,.. Not legal representative of Contractors 02.12.2018 p.14

Links www.bit.ac.at/ist/ www.cordis.lu/ist/ Helpdesk: ist@cec.eu.int protool@cec.eu.int 02.12.2018 p.15