ECDS Early Childhood Data System Texas Student Data System Complete ECDS Training Workshop #64825 May 10, 2018 Simple Solution. Brighter Futures. ECDS Early Childhood Data System Texas Student Data System Texas Education Agency April 2018

Early Childhood Data System Click to edit Master title style Early Childhood Data System 1 ECDS is the collection of both kindergarten and prekindergarten student data student demographic classroom link information assessment data KG – BOY PK – BOY & EOY Purpose is to inform about the quality of early childhood education and help direct resources in an informed manner to: parents school administrators the public statewide stakeholders the early childhood education community policy makers Texas Education Data Standards Section10 Submission Due Date: Thursday, July 19, 2018 Partly collected through the TSDS Collection and the classroom link data provided through the PEIMS Summer Collection Currently: What can you do now,,,here is the steps ECDS submissions due to TEA – july 19th PEIMS Submission is due June 14th to Region One, PEIMS Resubmission is due July 12th to Region One. Highly encourage you to complete before June date. ESC1 ECDS Resource Page http://www.esc1.net/Page/2126

Reminder: ECDS Data From PEIMS 2 Required for ALL LEAs that offer KINDERGARTEN: Required for ALL LEAs that offer PREKINDERGARTEN: KG All participating KG programs will submit demographic, class link information, and special program information in the PEIMS Summer collection. Use existing data elements in PEIMS Summer submission to link teacher, student, assessment information. Q: How is the HOMEROOM INDICATOR used in regards to KG Students? A: This element is used to link the teacher of record back to the students. Only one homeroom is supported by Fatal 40110-0184. PUBLIC PRE-K All Public Pre-K programs will be required to submit demographic, class link information, and special program information in the PEIMS Summer collection. Data Element Changes: STUDENT-INSTRUCTION-TYPE, ect

Reminder: ECDS Data From PEIMS 3 High Quality PK Program: Required Only for course/sections serving eligible PK 4-Year old The High Quality Grant wasn’t available any more, but the State Legislature said Districts must still adhere to providing a High-Quality PK Program. This is what they refer to as “Rider 78” (additional provision) This link takes you to the details behind operating this program. It requires Districts to have Curriculum, ect…. The state said that with the funding they already get from PK, they must use no less than 15 percent of it to operate the program. So now everyone offering pk 4 year old must adhere to this https://tea.texas.gov/Academics/Early_Childhood_Education/Rider_78_FAQ/ https://tea.texas.gov/Academics/Early_Childhood_Education/High-Quality_Prekindergarten_Program/

Loading to the ODS 2017-2018 ECDS LEAs can continue to load their ECDS data into the ODS until July 19, 2018. 2018 SUMR1 PEIMS collection will remain open until June 21, 2018. Any data loaded after June 21, 2018 will need to be done through 2018 SUMR2 PEIMS. LEAs must re-prepare their data in the ECDS application after each upload to the ODS.

Preparing ECDS Data 2017-2018 ECDS ECDS is extracting the most current PEIMS data that was loaded into the ODS. LEAs should load all PEIMS SUMR interchanges needed for ECDS reporting. 2018 SUMR 2: If an LEA has loaded any data into PEIMS Summer Resubmission, the system will extract and use data for ECDS purposes when the user prepares the data. If an LEA does not want to utilize data loaded in their PEIMS Summer Resubmission for ECDS, then the LEA must perform an ODS delete of 2018 SUMR2 and re-prepare their ECDS collection.

2018-2019 ECDS Collection

Collection Due Dates Governance Pending KG Collection Due: January 31, 2019 PK Collection Due: July 19, 2019 April 10, 2018 ITF Governance The proposed 2018-2019 ECDS collection close dates will be presented to the Information Task Force during this scheduled meeting. Once the governance committees finalize the 2018-2019 ECDS collection dates, TEA will published the due dates for the Kindergarten, Prekindergarten and private prekindergarten submissions in TEDS Section 10.

NEW Pre-K Home Room Indicator E1440 HOME-ROOM-INDICATOR This will be required for the 2018-2019 Public Pre-K submission. The indicator identifies a course as a ‘homeroom’ when an LEA has multiple Prekindergarten courses loaded into TSDS with the same service id. It allows the ‘homeroom’ teacher that administered the Pre-K assessment to display correctly on the ECDS reports. DC002 ACADEMIC-SUBJECT-TYPE (code table update) Health and Wellness will now be used instead of Social and Emotional Development for Academic Subject Type (E1097).  

New TEDS Section 10 Guidance ECDS Collection Timeline The Kindergarten submission is due on January 31, 2019 (pending governance approval with the support of the Early Childhood Education Division). Potential Benefits: Earlier access to the ECD0-000-003 Assessment PreK Sources report at the LEA and Campus levels for an early review of the impact of Pre-K programs on Kindergarten assessment results. Earlier access to ECD0-000-002 KG Assessment summary data allowing for intervention at the LEA and Campus levels where student is having issues.

NEW Report Assessment Type Code In order to be in compliance with TEC §28.006 (Reading Diagnosis), LEAs that administer non-Commissioner approved kindergarten or prekindergarten assessments, should report the following: “03 ECDS – OTHER” for E1573 Report Assessment Type Associated Code Table DC123 will be updated. Additional guidance will be added to the special instructions for E1127 Assessment Title on submitting non-Commissioner approved assessment titles.

NEW Program Evaluation Type In order for TEA to implement the collection of program evaluation information mandated in Rider 78 (part of the High-Quality Prekindergarten program requirements), the following data element, code table, and code table value will be added to the 2019 PEIMS Summer collection: Exxxx PROGRAM-EVALUATION-TYPE DCxxx PROGRAM-EVALUATION-TYPE-CODE: 00 No 01 Yes (TEA Self-Assessment Tool) 02 (Other)  

Public Guidance & Information To the Administrator (TAA) Letter Early Childhood Education in Texas (TEA Website) TSDS Early Childhood Data System Texas Education Data Standards (TEDS) Section 5 ECDS Business Validations Section 10 ECDS Guidance and Template

Knowledge Base (KB) Articles TIMS SYSTEM 2 TSDSKB-249   General FAQs TSDSKB-254   Assessment FAQs TSDSKB-258  Requesting and Approving of TEAL Roles TSDSKB-345 LEAs Requesting S-Numbers to be Assigned TSDSKB-348   Interchanges Created from the ECDS Spreadsheet

Knowledge Base (KB) Articles TIMS SYSTEM 2 TSDSKB-449   Loading Guide for ECDS Kindergarten BOY TSDSKB-450   Loading Guide for Public Pre-K (BOY & EOY) TSDSKB-451  Loading Guide for Public Pre-K (No Assessments) TSDSKB-452 Loading Guide for Private Pre-K (Optional) TSDSKB-453   Private Pre-K General FAQs TSDSKB-508   Kindergarten and Pre-K Assessment Matrix TSDSKB-545 ECD0-000-0001 shows 0 Assessment Counts