Saint Louis Public Schools Finance Department:

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Presentation transcript:

Saint Louis Public Schools Finance Department: Budget and Grants Management Presentation for Principals Thursday, May 12, 2016

Agenda Introduction – Melody/Victoria 2016-2017 Discretionary Budgets and Academic Choices – Melody GM Schedule and Spending Strategies – Elaine/Charmaine Information to Consider – Melody/Victoria Questions

Introduction Finance Department CFO: Angie Banks Budget Office Director: Melody Ellington Budget Analyst ShaLonda Wickerson Stephanie Piatt (Vacancy) Grants Management Office Director: Victoria Glaspy Grant Compliance Manager Elaine Flipping Lead Grant Analyst Charmaine Moore Paul Cady Grant Analyst Betty Keaton

Introduction- Finance Department Crosswalk Budget Office Grants Office Fiscal Control Purchasing Dept. Payroll Dept. Treasury Dept. POINT OF CONTACTS School assigned Budget Analyst: Vacant Stephanie Piatt ShaLonda Wickerson Melody Ellington (Budget Director) (see website for recent updates) School assigned Grant Analyst: Elaine Flipping Charmaine Moore Paul Cady Betty Keaton Victoria Glaspy (Grants Director) Edith Birchfield (Travel) Stephanie Morris Leslie Johnson (Inventory) Ervin Yarbough (Inventory) Beverly Foster (Supervisor of AP) Ron Martin (Director of Fiscal Control) Constance Byrd Ketra Montgomery Terry Bullock (Manager) Rick Schaeffer (Manager) School assigned Payroll clerk: Latrisa Avery Connie Eskew Sandra Swanagan Anita Mize (Manager) Larry Artis- Accounting Clerk Derwin Jordan- Cashier Donna Johnson (Manager) RESPONSIBILITIES ALL GOB RELATED ISSUES: Budget Reports (ZCOFA) GOB- Budget Transfer Form GOB- Extra Service Spreadsheets SAP Technical help ALL Grants RELATED ISSUES: Grants- Budget Transfer Form Grants -Extra Service Spreadsheets Vouchers Invoices Travel Documents Mileage Documents Vendor Payments Inventory Tagging School Checking Account (Reconciliations) Purchase Requisitions process Board Resolutions Contracts New Vendor Requests Employee Vendor Requests All payroll related issues dealing with KRONOS & SAP School checking Account (Set-up) Deposit of checks/grants received Replacement ID’s FUNDS FUNDS: 110- Incidental (general) 111- DESEG 112- DESEG 120- Teachers Fund 730- Less than $10,000 230- Title I 290- Mini Fed. Grants 510- Breakfast Prog. 730- greater than or equal to $10,000 ALL FUNDS

2016 – 2017 Discretionary budgets & academic choices

2016 – 2017 Discretionary budgets & academic choices

Academic choices – step 1

Academic choices – step 2

Academic choices – step 3

Grants Management Spending Strategies Budget Allocation Worksheet Title I Allowable Expenditures Parent Involvement Allowable Expenditures

Grants Management Schedule July/August - Budget allocations distributed October - Spending for computers and equipment finalized March - Final date to enter requisitions Title I (Fund 230) NCLB (Fund 620) Mini Federal Grants (Fund 290)

Information to CONSIDER: All Discretionary GOB and Grant budgets should align to your Excellent Schools Plan and academic goals. Discretionary budgets should be submitted to your Budget Analyst by Monday, May 16, 2016. Title I non-mandated positions are determined from year-to-year, and you must indicate if you want to retain the position(s) on your Title I worksheet.

Questions???