Feedback Team Deployment Division Safety Coordinators Meeting Kem Robinson November 14, 2008

ISM Feedback Teams Approach Teams focus within home divisions until Nov. 21, 2008 Safety coordinators have classified non-office spaces Feedback teams have been organized into 20 teams of 2 –Assigned based on number of high priority spaces –Generally, keeping single divisions within a team Division Safety Coordinators (DSCs) are main contact / coordination –DSCs are excluded from the 20 teams in order to focus on specific division weaknesses –DSC organize the deployment of the Feedback Team(s) within division Concentrate on weak areas / multiple hazard environments Use as an opportunity for quality assurance and training

Guidance to Feedback Teams No feedback visits during any HSS visit –Scoping: Dec. 3-4, 2008 –Planning: Jan , 2009 Jan. 6-8, 2009 –Data Collection: Jan. 26 – Feb. 6, 2009 Give Feedback to people immediately after conducting interview/inspection for maximum benefit. Discuss with DSC (or other liaison) after each area completed. DSC should ensure that all deficiencies be entered into CATS or QuickFixes (see additional details following slides) Weaknesses in responses are not entered into CATS, but can be entered into

Feedback Interview Team The first member of each team is the leader. The initial goal is to cover just the priority 1, 2 and 3 areas in each Division. MSD has, by far, the most spaces with priorities 1, 2 and 3. When a team completes visiting the Division assigned to it, the team leader should contact Rick Kelly to find out if MSD can use additional teams to do Feedback Interviews, otherwise it will not be possible to cover the priority 1, 2 and 3 areas in MSD, even with four teams assigned to MSD.

ISM Feedback Teams DivisionTeam #Member Name PB1Michael MartinDavid Lorenzetti, Tosh Hotchi GN2Ben FeinbergTony Warwick LS3Ali BelkacemWayne Lukens LS4Michael BandaJason Hick MS5John HutchingsPaul Hargrove MS6Howard WalterScott Mason MS7Ernie MajerMaryann Villavert MS8Charles McParlandSeiji Nakagawa EE9John FreemanRobert Candelario NS10R.P. SinghEd Tully PH10R.P. SinghEd Tully AF11Eve Edelson AL12Axel ViselMing Dong AL13Rebecca RishellAloke Chatterjee CH14Tom ScarvieSusan Waters EG15Cheri HadleyPaul Johnson EG16Joel AgerStefano De Santis ES17Claud LyneisBrian Fujikawa ES18Jack BartleyKelly Montgomery EE19Stewart LokenChris Bebek

Additional Details

Preparation for DOE HSS Audit 1.By COB Nov. 21: Finish rolling stand downs of all personnel within each Division. This is currently on-going. 2.Starting Nov. 24: Cross-Divisional Feedback Interviews of all non- office spaces and associated programs. 3.Each review team will consist of two members from outside the division with coordination by someone from the division being interviewed (typically the Division Safety Coordinator for the division being interviewed). 4.The team member from the Division being interviewed (the Divisions Safety Coordinator) to arrange for the Area Safety Lead for the area being visited to be present during the Feedback Interview, in addition to those personnel who normally work in the area who should be interviewed, along with their supervisor(s) / the PI(s) for the area.

Preparation for DOE HSS Audit 5.Each review team to probe familiarity of personnel interviewed with ISM and to consider potential safety- related issues with non-office space visited 6.It is the responsibility of the interviewed Division to arrange for all deficiencies immediately fixed and all other deficiencies found during each Feedback Interview to be entered into CATS at the web site: This web site has the option of entering immediately corrected deficiencies or those that will be corrected later. Findings that need to be entered into the CATS database should be given to the team member from the interviewed Division.

Preparation for DOE HSS Audit A persons inadequate responses do not belong in the CATS database. Such items are to be stored in the ISM feed back database (ISMfeedback.lbl.gov), so they can be followed up. Please see the file ISM_Feedback_Documentation.pdf for a brief overview on using this database.ISMfeedback.lbl.gov To avoid confusion with the DOE HSS –No feedback visits during any HSS visit Scoping: Dec. 3-4, 2008 Planning: Jan , 2009 Jan. 6-8, 2009 Data Collection: Jan. 26 – Feb. 6, 2009