University of Wisconsin-Eau Claire Buffalo, NY October, 2017 Review of Phase I Pilot and Recommendations for Next Step in Scaling Up EvaluateUR University of Wisconsin-Eau Claire Buffalo, NY October, 2017

Institution Profile Small city in rural western Wisconsin Regional public comprehensive in University of Wisconsin System 10,000 undergraduate students, 500 grad students

Summer Research Program 80+ summer projects Any discipline Program running for more than 25 years $2300 student stipends $2300 faculty stipends $600 supplies/travel Celebration Week Participation 1993-2013

UR Program Director Profile Karen Havholm Responsible for managing proposal review (using 7 disciplinary committees), funding awards for summer program and academic year program, presentation travel Organize student research presentation week Deploy and analyze student survey annually Available to assist with recruitment, pair matching, troubleshoot mentor and student issues, faculty professional development, advise student organization.

Phase I Participation Overview 12 mentors 1 with 3 students 2 with 2 students 9 with 1 student Disciplines Chemistry, Materials Science, Computer Science Psychology, Political Science Theatre, History, American Indian Studies Education, Communication Sciences and Disorders Modifications (Steps 1,9,11,12,16,17) Step 11: nature of research reporting, payment Step 16: added questions to final report – revised later also Step 17: mostly removed Minor language tweaks Steps 1, 9,12.

Progress Completing Dashboard Steps Student dropped out

Orientation Initial orientation with Jill skyping in, second group without Jill, two individual meetings with mentor-student pairs Explained background, shared student outcomes handout, and purpose of WIDER grant Demonstrated online dashboard, handout of “Steps” IRB cover letter and consent forms Submit start, mid-semester and end dates

Tracking Daily checking of dashboard/email Email to individual needing to take action when behind Congratulations on research summary, and on reaching step 17 Some mentor communications related to incentives

What Worked Well Dashboard Email notifications from the system Having the email messages to student and mentor available on the dashboard for each step Mentors commented that the process aided intentionality of mentoring Rapid response of Buffalo team to questions and problems

Your Top 4 Challenges Trying to understand what it would be like to do this enough ahead of time to explain it to the participants (wrapping my head around all the steps) Explaining how a faculty member can assess a student they haven’t worked with yet Overload for faculty with multiple students Not being able to pull the data into a spreadsheet for easy viewing

Top 3 Lessons Learned/Advice Ensure that no one leaves orientation without a schedule for the first 7 steps, push hard for completion. Despite varied schedules, determine an end-date for everyone (and don’t leave the country for the 10 days before that). Be more insistent on completion. Set up an auto-alert schedule for director for some parts of the process (initiate mid-summer and end-summer procedures).