NATIONAL WORKSHOP ON MIS FOR NREGA NATIONAL WORKSHOP ON MIS FOR NREGA Dr MCR HRD Institute, Hyderabad MINISTRY OF RURAL DEVELOPMENT GOVERNMENT OF INDIA

NATIONAL WORKSHOP ON MIS FOR NREGA Presentation Highlights 1.MIS Basics 2.Information Flow in NREGS 3.MIS Subsystems in NREGS 4.MIS Designing Illustrated

NATIONAL WORKSHOP ON MIS FOR NREGA Definition Of Information System A set of tools, procedures and technology that generates information and communicates it to the user.

NATIONAL WORKSHOP ON MIS FOR NREGA Management Information System A refined orientation of available sources of information which enables managers to tie planning and control procedures to operational systems of implementation.

NATIONAL WORKSHOP ON MIS FOR NREGA Significance of Computerized MIS 1.Assists managerial decisional process and control 2.Enables access to right information on time that results in right decisions 3.Manual information systems are difficult to be maintained, result in tedious paper work, needs more clerical time, causes disjointedness in information flows. 4.Enables decision-making based on facts not on subjectivity. 5.Obliterates the over dependency of expertise of any particular executive in an organization.

NATIONAL WORKSHOP ON MIS FOR NREGA MIS Communication Process InputProcessor Output Information Recorded Stored Retrieved Processed Summarized Classified Reports Decisions To Planning, Operating, Controlling Systems To Management Systems Feedback

NATIONAL WORKSHOP ON MIS FOR NREGA Pillars of C-MIS: 4 Cs C-MIS Computers Content Connectivity Competencies

NATIONAL WORKSHOP ON MIS FOR NREGA Steps in MIS Planning & Design 1.Determination of Users needs 2.Identification of inputs and users interface 3.Determination of the Scope of the system 4.Budgets 5.Scheduling

NATIONAL WORKSHOP ON MIS FOR NREGA Phases of MIS Design & Development 1.Study and Analysis Phase 2.Design Phase 3.Implementation Phase

NATIONAL WORKSHOP ON MIS FOR NREGA Study and Analysis Phase 1.Study organizational goals and problems 2.Analyze available resources and opportunities 3.Analyze technological and human resources capabilities 4.Evaluate the MIS design project using cost benefit analysis

NATIONAL WORKSHOP ON MIS FOR NREGA Design Phase 1.Determine requirements of subsystems 2.Evaluate and define the proposed sub-systems 3.Determine the degree of computerization 4.Create database 5.Establish input and output forms 6.Feedback from all levels of users 7.Develop applications prototype 8.Document

NATIONAL WORKSHOP ON MIS FOR NREGA Implementation Phase 1.Organize computer infrastructure 2.Train users on basic operations 3.Develop applications 4.Train users on application modules 5.Feedback from all levels of users 6.Modify modules based on user feedback 7.Debug the test application modules 8.Test the complete system

NATIONAL WORKSHOP ON MIS FOR NREGA Implementation Phase … Continued 9.Feedback on complete system 10.Debug the complete system 11.Evaluate the complete system 12.Document 13.Switch to new MIS system 14.Evaluate periodically 15.System maintenance 16.Establish plans for future MIS

NATIONAL WORKSHOP ON MIS FOR NREGA Software Development Life Cycle 1.Feasibility Study (Preliminary investigation) 2.Systems (Requirements) Analysis 3.Systems Design (Inputs, Process, Output) 4.Development (Software writing) 5.Testing (Debugging) 6.Implementation (Installation at users place) 7.Maintenance (Adapting to changing needs)

NATIONAL WORKSHOP ON MIS FOR NREGA DBMS Components 1.Database (Fields, records, files, relationships) 2.Database Administrator 3.Database Users 4.Database Programs

NATIONAL WORKSHOP ON MIS FOR NREGA NREGA MIS – A Stylized View InputProcess Output Admin Unit Receipt of Funds Application for JC/Work Opening of Projects Allocation of Employment Social Audit Notice Complaint Receipt Application processing, Family Registration, Measurement, MR, Payment, Accounting Recorded Stored Retrieved Processed Summarized Classified Variance Reports on Employment provided Wages paid Expenditure Works completed Complaints disposed Social audit completed To Planning, Operating, Controlling Systems To Management Systems Feedback

NATIONAL WORKSHOP ON MIS FOR NREGA

NREGS Sub-Systems PLANNING LABOUR BUDGET EXPENDITURE BUDGET LABOUR MANAGEMENT REGISTRATION WORK APPS WORK ACKN WORK ALLOCATION WORK PERFORMANCE WAGES PAYMENT SOCIAL AUDIT NOTICE PARTICIPATION DOCUMENTS SCRUTINY OBJECTIONS SETTLEMENT REPORT FINANCIAL MANAGEMENT DEMAND FOR FUNDS ALLOCATION OF FUNDS EXPENDITURE TRACKING ACCOUNTING AUDIT COMPLAINTS DATE COMPLAINANT ACTION TAKEN PROJECT MANAGEMENT SHELF OF PROJECTS ESTIMATION, TS, AA PROCUREMENT EXECUTION CLOSURE MAINTENANCE

NATIONAL WORKSHOP ON MIS FOR NREGA Planning Labour Budget Areawise Monthwise Forecast of labour demand Forecast of wage rate payable Forecast of mandays to be provided Expenditure Budget Wages Materials Salary Travel Stationary Training IEC Other office expenses

NATIONAL WORKSHOP ON MIS FOR NREGA Financial Management 1.Demand for funds 2.Allocation of funds 3.Expenditure tracking 4.Collection of UCs 1.Accounting 2.Audit 3.Compliance to Audit 4.Proposal for release of funds

NATIONAL WORKSHOP ON MIS FOR NREGA Accounting ReceiptsReceipts –Opening Balance –Amount received during the year (Center and State) –Miscellaneous PaymentsPayments –Unskilled Wages –Semi-skilled and skilled wages –Materials –Administrative Expenses (salary, forms, stationery, travel, electricity, telephones, AMC, worksite facilities, etc)

NATIONAL WORKSHOP ON MIS FOR NREGA Labour Management 1.Application for Registration 2.Issue of Job Cards 3.Application for works 4.Issue of Dated Acknowledgment Receipt 5.Issue of work allocation letter 6.Joining of workers on project site and their orientation, group formation, etc. 7.Selection of Mates and Supervisors 8.Entry of work done in Muster rolls 9.Payment of wages

NATIONAL WORKSHOP ON MIS FOR NREGA Project Management 1.Shelf of projects – Estimation, TS and AA 2.Selection of Mates and Supervisors 3.Materials Procurement and Payment 4.Preparation of work calendar for projects 5.Workers motivation 6.Work performance and measurement 7.Billing and Muster Roll preparation 8.Payment of wages 9.Inspection of projects 10.Maintenance of project and asset register 11.Submission of UC and work closure 12.Maintenance of Project

NATIONAL WORKSHOP ON MIS FOR NREGA Job Card Holder - Job Applicant Project Muster Roll (Bill) Preparation Measurement in Measurement Book Attendance on Muster Roll Funds (Cash Book) Project Management Polygon

NATIONAL WORKSHOP ON MIS FOR NREGA Job Card Register 1.Job Card code (State/District/Block/GP/Village) 2.Caste Category – SC, ST, OBC, Others, Minority 3.Household Members Details – name, age, sex, relation with the head of household. 4.Details of Payment – Name of member, member code, days worked, dates (From and To), Amount paid, MR Code, Project Code, Mode of payment (bank, PO, cash)

NATIONAL WORKSHOP ON MIS FOR NREGA Employment Register 1.Date of application 2.Applicants name 3.Job Card No 4.Work Demand Dates (From & To) 5.Work Allocation Details – Letter No, Date. 6.Project Code (in which work allocated) 7.No of Days worked 8.Amount Paid 9.Unemployment Allowance Paid.

NATIONAL WORKSHOP ON MIS FOR NREGA Project Ledger 1.Project code 2.Project name 3.Project Type 4.Project Description 5.Sanction Order No. and Date 6.Location 7.Estimate 8.Expenditure 1.Material 2.Labour 9.Supervisory Officers Details 10.Measurement Details 11.Muster Roll Details 12.Payment Details

NATIONAL WORKSHOP ON MIS FOR NREGA Asset Register 1.Asset Code 2.Name 3.Description 4.Type 5.Location 6.Date of creation 7.Historical Cost (Rs lakhs) 8.Project Code 9.Useful Life (End Date) 10.Benefits

NATIONAL WORKSHOP ON MIS FOR NREGA Measurement Book 1.M.B. No. 2.Project Code 3.Muster Roll Code 4.Dates 1. Measurement 2.Check Measurement 5.Quantity of work 1.Measurement 2.Check Measurement 6.Name of engineers 1.Measured by 2.Check measured by

NATIONAL WORKSHOP ON MIS FOR NREGA Muster Roll 1.Muster Roll Code 2.Project Code 3.Job Card Holders code 4.Distance within 5 Km – (Y/N) 5.Days worked 6.Standard Output 7.Actual Output 8.Rate – amount per unit of output 9.Amount – individual and total 10.Acknowledgement 11.Certification by Sarpanch, Engineers, VMC members, etc. 12.Date of Verification by Social Audit

NATIONAL WORKSHOP ON MIS FOR NREGA Complaints and Grievances 1.Details of Complainant Name, address, whether worker, IA, citizen, VIP 2.Date of complaint 3.Brief Particulars 4.Action Taken Details, Date 5.Status – Pending, Disposed 6.Remarks

NATIONAL WORKSHOP ON MIS FOR NREGA Social Audit 1.Issue of public notice for Gram Sabha 2.Participation by workers, officials, members, etc. 3.Records production by GPs 4.Scrutiny and objections by GS 5.Settlement of Objections 6.Report

NATIONAL WORKSHOP ON MIS FOR NREGA MIS Designing – An Illustration Seq uen ce External Entity Internal EntityOutputs / Reports Operational Process Strategic / Tactical Process 1 Application for Issue of Job Cards and Registration Enquiry and Issue of Job Card Entry in JC Register Registration of Job seekers Job Card Application Receipt Report Job Cards Issue Report LABOUR MANAGEMENT

NATIONAL WORKSHOP ON MIS FOR NREGA FINISH